Board of Trustees

Village of Millbrook 20 Front Street- Millbrook Firehouse Board of Trustees (BOT)- Budget- Water & Sewer February 23, 2022 1. Roll Call: Mayor Collopy, Deputy Mayor Contino, Trustee Herzog, Trustee Arbogast, Trustee Doro, Scott Osborn (VRI), Senior Account Clerk McLaughlin, Bill Bright of Delaware and Clerk Witt 2. Open meeting – 6:00 PM with Pledge of Allegiance. 3. Bill Bright Waste Water Treatment Plant (WWTP) Upgrade- Motion made by Mayor Collopy approving the expense of $7000 towards the engineering report for the WWTP Upgrade, seconded by Deputy Mayor Contino and all were in favor. Mr. Bright says the report will take about three months to produce. 4. Budget on Water and Sewer: The Board met with Scott Osborn of VRI to discuss his budget figures for 2022/2023 Water and Sewer Budget. The Board reviewed the attached Water and Sewer worksheets. The Board discussed a water rate increase of at least .50 cents/ 1000 gallons raising the rate to $7.25 per 1000 gallon- discussion is ongoing. 5. Bennett Pump Station- Mayor Collopy asked Clerk Witt to re-solicit banks for $400,000 T which includes the rough amounts needed for both the retaining wall project and Bennett pump house project. 6. Public Comment: There was none. AF 7. Next Scheduled Budget Meeting: March 2, 2022- Fire Department and Highway Department. 8. Adjournment: Motion made by Trustee Herzog to adjourn the meeting at 7:52 PM, seconded by Trustee Arbogast and all were in favor. Respectfully submitted by: DR Sarah J. Witt Village Clerk 1|Page March 8, 2021-Village Board of Trustees Meeting- BUDGET villageofmillbrookny.com- for video copy of this meeting  Millbrook Budget 2022-2023 Water Projected Actual Line Totals Budget 1.019104.12.000.00 Unallocated Insurance $11,000.00 $11,000.00 1.083102.12.000.00 Capital Improvements $66,560.00 $66,560.00 1.083104.12.000.00 Water Admin Facility Operations $68,604.24 Water Billing $8,655.06 Annual Water Quality Report $360.00 Department of Health Permit $120.00 Blackboard $825.00 Sensus Tech Support $1,200.00 $79,764.30 1.083204.12.000.00 Source Contractual 1.083204.12.000.16 Chemicals Chlorine: 175 - 5 Gallon Containers $4,375.00 Carus: 18 - 30 Gallon Drums $9,414.00 Caustic Soda: 100 - 15 Gallon Drums $15,000.00 Fuel and pallet charges $800.00 $29,589.00 1.083204.12.000.18 Laboratory Testing Laboratory analysis $3,200.00 $3,200.00 1.083404.12.000.00 Distribution Contractual Doyle Security $700.00 Fire extinquisher service $300.00 Dig Safely NY $160.00 Diamond Maps $210.00 NYRWA Dues $406.00 $1,776.00 1.083404.12.000.11 Utilities Electric $11,000.00 $11,000.00 1.083404.12.000.13 Fuel Fuel - generator $800.00 $800.00 1.083404.12.000.20 Repairs/Maint Generator service contract $500.00 Repairs $51,340.00 $51,840.00 1.083404.12.000.19 Equipment/Supplies Equipment/parts $18,220.00 Bluebook supplies $1,000.00 RB/Williams supplies $800.00 $20,020.00 1.099509.12.000.00 Water Capital Reserve $10,000.00 $10,000.00 Total contractual expense for water $285,549.30 $285,549.30 $0.00  Millbrook Budget 2022-2023 Wastewater Projected Line Actual Totals Budget 1.019104.13.000.00 Unallocated Insurance $6,500.00 $6,500.00 1.081104.13.000.00 Admin Facility Operations $132,520.56 Sewer Billing $8,655.06 Annual I&I report $3,000.00 Blackboard $825.00 Sensus Tech Support $1,200.00 $146,200.62 1.081302.13.000.00 Capital Improvements $130,125.00 $130,125.00 1.081304.13.000.00 Contractual Doyle Security $3,500.00 NYS DEC permit $2,000.00 Garbage Removal $1,590.00 Fire extinguisher $500.00 Diamond Maps $210.00 $7,800.00 1.081304.13.000.10 Sludge Hauling EarthCare - liquid $10,500.00 Royal - dry $7,200.00 $17,700.00 1.081304.13.000.11 Utilities Telephone/fax/internet $1,500.00 Electric $23,850.00 $25,350.00 1.081304.13.000.14 Heating Fuel Heating fuel $1,500.00 Off road Deisel - generator $500.00 $2,000.00 1.081304.13.000.16 Chemicals Soda Ash: 730 Bags $21,900.00 Chlorine: 13 - 55 Gallon Drums $2,171.00 Sodium Thio: 28 Bags $1,596.00 Fuel and pallet charges $800.00 $26,467.00 1.081304.13.000.18 Laboratory Testing Laboratory $3,300.00 $3,300.00 1.081304.13.000.20 Repairs/Maint Generator service contract $1,250.00 Repairs $40,500.00 $41,750.00 1.081304.13.000.19 Equipment/Supplies Equipment/parts $12,175.00 Bluebook supplies $1,000.00 RB/Williams supplies $800.00 $13,975.00 1.099509.13.000.00 Sewer Capital Reserve 10,000.00 $10,000.00 Total contractual expense for wastewater $431,167.62 $431,167.62 $0.00  2022-2023 BUDGET GL # Department Sub Category Month YTD Budget Balance APPROVED Dept Head Request WATER REVENUES 1.002140.12.000.00 2140 2140 - Metered Water Sales $ - $ 253,857.95 $ 326,090.00 $ 72,232.05 $ 336,900.00 $ 336,900.00 1.002144.12.000.00 2144 2144 - Water Service Charges $ - $ - $ 500.00 $ 500.00 $ 500.00 $ 500.00 1.002148.12.000.00 2148 2148 - Interest and Penalties on Water Rents $ - $ 1,124.92 $ 2,000.00 $ 875.08 $ 1,000.00 $ 1,000.00 1.002401.12.000.00 2401 2401 - Interest & Earnings $ - $ 39.87 $ 20.00 $ (19.87) $ - $ - 1.005031.12.000.00 5031 5301 - Interfund Transfer $ - $ 49,352.62 $ - $ (49,352.62) $ - Total Water Revenue: $ 328,610.00 $ 24,234.64 $ 338,400.00 $ 338,400.00 Total Water Expenses: $ 328,610.00 $ 65,420.24 $ 338,400.00 $ 347,849.00 Difference: $ - $ (41,185.60) $ - $ (9,449.00) WATER EXPENSES 1.019104.12.000.00 19104 1910.4 - Unallocated Insurance $ - $ 10,863.00 $ 11,000.00 $ 137.00 $ 11,000.00 $ 11,000.00 1.083102.12.000.00 83102 8310.2 - Water Cap Improve $ - $ 56,046.96 $ 67,945.00 $ 11,898.04 $ 57,111.00 $ 66,560.00 1.083104.12.000.00 83104 8310.4 - Water Admin CE $ 6,056.70 $ 49,646.07 $ 73,752.00 $ 24,105.93 $ 79,764.00 $ 79,764.00 1.083204.12.000.00 83204 8320.4 - Source Power Pump CE $ - $ 201.00 $ 750.00 $ 549.00 $ - $ - 1.083204.12.000.16 83204 16 8320.4 - Source Power Pump CE CHEMICALS $ - $ 18,692.65 $ 23,502.00 $ 4,809.35 $ 29,589.00 $ 29,589.00 1.083204.12.000.18 83204 18 8320.4 - Source Power Pump CE LABS $ - $ 2,339.00 $ 6,000.00 $ 3,661.00 $ 3,200.00 $ 3,200.00 1.083404.12.000.00 83404 8340.4 - Water Trans/Distrib CE $ - $ 3,264.37 $ 4,826.00 $ 1,561.63 $ 1,776.00 $ 1,776.00 1.083404.12.000.11 83404 11 8340.4 - Water Trans/Distrib CE UTILITIES $ 1,444.62 $ 7,040.24 $ 10,500.00 $ 3,459.76 $ 11,000.00 $ 11,000.00 1.083404.12.000.13 83404 13 8340.4 - Water Trans/Distrib CE DIESEL $ - $ 507.76 $ 600.00 $ 92.24 $ 800.00 $ 800.00 1.083404.12.000.19 83404 19 8340.4 - Water Trans/Distrib CE EQUIP/SUPPLIES $ 1,353.47 $ 19,911.01 $ 16,985.00 $ (2,926.01) $ 20,020.00 $ 20,020.00 1.083404.12.000.20 83404 20 8340.4 - Water Trans/Distrib CE REPAIRS/MAINT $ 798.11 $ 30,602.70 $ 34,000.00 $ 3,397.30 $ 51,840.00 $ 51,840.00 1.097306.12.000.77 97306 77 9720.6 - BAN #1 - Principal $550,000 (1.70%) $ - $ - $ - $ - $ - 1.097307.12.000.77 97307 77 9720.7 - BAN #1 - Interest $ - $ 4,675.00 $ 9,350.00 $ 4,675.00 $ 9,350.00 $ 9,350.00 1.097306.12.000.82 97306 82 9730.6 - BAN #2 - Principal $200,000 (.95%) $ - $ - $ - $ - $ - 1.097307.12.000.82 97307 82 9730.7 - BAN #2 - Interest $ - $ 1,900.00 $ 1,900.00 $ - $ 1,700.00 $ 1,700.00 1.097336.12.000.00 97336 9733.6 - Bedrock - Principal $300,000 (2.50%) $ - $ 50,000.00 $ 50,000.00 $ - $ 50,000.00 $ 50,000.00 1.097337.12.000.00 97337 9733.7 - Bedrock - Interest $ - $ 7,500.00 $ 7,500.00 $ - $ 6,250.00 $ 6,250.00 1.099019.12.000.00 99019 9901.9 - Interfund Transfer $ - $ - $ - $ - $ - 1.099509.12.000.00 99509 9950.9 - Water Capital Reserve $ - $ - $ 10,000.00 $ 10,000.00 $ 5,000.00 $ 5,000.00 Total Water: $ 9,652.90 $ 263,189.76 $ 328,610.00 $ 65,420.24 $ 338,400.00 $ 347,849.00  2022-2023 BUDGET GL # Department Sub Category Month YTD Budget Balance APPROVED Dept Head Request SEWER REVENUES 1.001030.13.000.00 1030 1030 - Special Assessments $ - $ 58,787.25 $ 50,000.00 $ (8,787.25) $ 58,787.00 $ 58,787.00 1.002120.13.000.00 2120 2120 - Sewer Rents $ - $ 251,467.85 $ 296,840.00 $ 45,372.15 $ 314,000.00 $ 314,000.00 1.002122.13.000.00 2122 2122 - Sewer Charges $ - $ - $ 2,000.00 $ 2,000.00 $ 1,000.00 $ 1,000.00 1.002128.13.000.00 2128 2128 - Interest & Penalties $ - $ 1,120.52 $ 2,000.00 $ 879.48 $ 1,000.00 $ 1,000.00 1.002401.13.000.00 2401 2401 - Interest & Earnings $ - $ 36.96 $ 50.00 $ 13.04 $ 50.00 $ 50.00 1.005031.13.000.00 5031 5031 - Interfund Transfer $ - $ - $ - $ - $ - Total Sewer Revenue: $ 350,890.00 $ 39,477.42 $ 374,837.00 $ 374,837.00 Total Sewer Expenses: $ 350,890.00 $ 143,660.31 $ 374,837.00 $ 431,167.00 Difference: $ - $ (104,182.89) $ - $ (56,330.00) SEWER EXPENSES 1.019104.13.000.00 19104 1910.4- Unallocated Insurance $ - $ 6,418.63 $ 6,500.00 $ 81.37 $ 6,500.00 $ 6,500.00 1.081104.13.000.00 81104 8110.4 - Sewer Admin CE $ 13,669.38 $ 93,513.58 $ 133,881.00 $ 40,367.42 $ 146,200.00 $ 146,200.00 1.081302.13.000.00 81302 8130.2 - Sewer Cap Improve $ - $ 16,425.00 $ 51,250.00 $ 34,825.00 $ 43,795.00 $ 130,125.00 1.081304.13.000.00 81304 8130.4 - Sewer Treatm/Disp CE $ 131.09 $ 7,051.75 $ 8,000.00 $ 948.25 $ 7,800.00 $ 7,800.00 1.081304.13.000.10 81304 10 8130.4 - Sewer Treatm/Disp CE SLUDGE HAULING $ 2,919.75 $ 12,903.65 $ 21,000.00 $ 8,096.35 $ 17,700.00 $ 17,700.00 1.081304.13.000.11 81304 11 8130.4 - Sewer Treatm/Disp CE UTILITIES $ 1,308.16 $ 16,069.60 $ 22,500.00 $ 6,430.40 $ 25,350.00 $ 25,350.00 1.081304.13.000.14 81304 14 8130.4 - Sewer Treatm/Disp CE HEATING FUEL $ 430.47 $ 1,035.76 $ 2,000.00 $ 964.24 $ 2,000.00 $ 2,000.00 1.081304.13.000.16 81304 16 8130.4 - Sewer Treatm/Disp CE CHEMICALS $ - $ 14,466.25 $ 25,959.00 $ 11,492.75 $ 26,467.00 $ 26,467.00 1.081304.13.000.18 81304 18 8130.4 - Sewer Treatm/Disp CE LABS $ 124.00 $ 2,440.00 $ 3,000.00 $ 560.00 $ 3,300.00 $ 3,300.00 1.081304.13.000.19 81304 19 8130.4 - Sewer Treatm/Disp CE EQUIP/SUPPLIES $ 556.76 $ 6,337.24 $ 14,300.00 $ 7,962.76 $ 13,975.00 $ 13,975.00 1.081304.13.000.20 81304 20 8130.4 - Sewer Treatm/Disp CE REPAIRS/MAINT $ 5,541.50 $ 30,568.23 $ 40,500.00 $ 9,931.77 $ 41,750.00 $ 41,750.00 1.099509.13.000.00 99509 9950.9 - Sewer Capital Reserve $ - $ - $ 22,000.00 $ 22,000.00 $ 40,000.00 $ 10,000.00 Total Sewer: $ 24,681.11 $ 207,229.69 $ 350,890.00 $ 143,660.31 $ 374,837.00 $ 431,167.00  Estimate for Village of Millbrook - Bennett Pump Station ITEM DESCRIPTION ESTIMATED ITEM TOTAL PRICE SANITARY SEWER PUMP STATION 3/1/2022 1 Mobilization and General Construction $1,500.00 2 Basic Maintenance & Protection of Traffic for Utility Const. $500.00 3 Basic Sediment and Erosion Control with SPPP Compliance $2,000.00 4 Storm Water Disc. Related Inspc. & Maint. SPDES (NYSDOT Item 24615.99) $1,500.00 5 Connect to Existing Forcemain 8" $2,500.00 6 Sanitary Sewer Pipe and Fittings $2,500.00 7 Raise Precast Concrete Wet Well 3' $3,000.00 8 Excavation $1,500.00 9 Road - item-4 $2,500.00 10 Direct Purchase Pump Station Package with installation as an emergency $130,000.00 11 Generator BID of purchase and Install $75,000.00 CONSTRUCTION SUB TOTAL $147,500.00 12 Legal, Engineering $50,000.00 12b Contingency $29,500.00 TOTAL PROJECT COST $227,000.00 NOTE: THIS IS AN EMERGENCY REPLACEMENT IN KIND OF AN EXISTING PUMP STATION; ALL PUMPING EQUIPMENT WILL BE DIRECT PURCHASED BY THE VILLAGE; THE SMITH & LOVELESS FACTORY-BUILT EVERLAST SERIES 1,000; WITH 2 - 15 HP X-IMPELLER PUMPS AS DESCRIBED BELOW. EMERGENCY INSTALLATION BY VILLAGE DPW AND WASTEWATER OPERATOR; THE GENERATOR, SWITCH, AND INSTALLATION WILL FOLLOW MUNICIPAL BIDDING GUIDELINES.