Board of Trustees

Village of Millbrook 20 Front Street- Millbrook Firehouse Board of Trustees (BOT)- Budget- Fire & Highway March 2, 2022 1. Roll Call: Mayor Collopy, Deputy Mayor Contino, Trustee Arbogast, Trustee Doro, Fire Department (FD) Chief Bownas, Assistant Chief Boscardin, FD President Rochfort, PWS Collocola, TOW Councilman Murphy, Senior Account Clerk McLaughlin, and Clerk Witt Absent: Trustee Herzog 2. Open meeting – 6:00 PM with Pledge of Allegiance. 3. Budget on Fire Department: The Board met with FD Chief Bownas, Assistant Chief Boscardin, and FD President Rochfort to discuss their budget figures for 2022/2023 Fire Department Budget (attached). TOW Councilman Murphy was in attendance due to the Shared Service Fire Contract the Village has with the Town of Washington. Chief Bownas asked for the Fire Truck Reserve amount to be increased- Mayor Collopy said the sale of the ambulance of nearly $80,000 was added to that reserve. FD President said he wants to do windows and blinds replacements in the firehouse. Mayor Collopy said since there will be about $13,000 left in the firehouse repairs and maintenance budget line after the $14,000 T roof payment (1 of 4 payments over 4 years) is made, to get the blinds replacement done or possibly some windows in the 2021/2022 fiscal year. Senior Account Clerk McLaughlin suggested a sit down between her, a board member, and the FD to see the budget figures AF before they are formally approved so everyone is on the same page. 4. Budget on Highway: The Board reviewed the Highway Proposed Budget with PWS Collocola. PWS Collocola is planning on Washington Ave to be on the schedule to be paved in the 2022/2023 Budget and will also need to oil and stone Nine Partners Ln. 5. Public Comment: There was none. 6. Next Scheduled Budget Meeting: March 16, 2021 at 6 PM- Police Department and Front D Office. 7. Adjournment: Motion made by Mayor Collopy to adjourn the meeting at 8:46 PM, R seconded by Trustee Doro and all were in favor. Respectfully submitted by: Sarah J. Witt Village Clerk 1|Page March 15, 2021-Village Board of Trustees Meeting- BUDGET villageofmillbrookny.com- for video copy of this meeting  2022-2023 BUDGET GL # Department Sub Category Month YTD Budget Balance APPROVED Dept Head Request FIRE REVENUES 1.002262.01.000.00 2262 2262 - Fire Contract $ - $ 288,916.50 $ 572,971.00 $ 284,054.50 $ - Total Fire Revenue: $ 572,971.00 $ 284,054.50 $ - $ - Total Fire Expenses: $ 678,875.00 $ 232,033.79 $ 634,256.00 $ 295,740.00 Difference: $ (105,904.00) $ 52,020.71 $ (634,256.00) $ (295,740.00) FIRE EXPENSES 1.034102.01.000.00 34102 3410.2 - Fire EQ $ - $ 234.87 $ 9,000.00 $ 8,765.13 $ 8,300.00 $ 8,300.00 1.034104.01.000.00 34104 3410.4 - Fire CE $ - $ 8,768.29 $ 22,200.00 $ 13,431.71 $ 16,700.00 $ 20,700.00 1.034104.01.000.12 34104 12 3410.4 - Fire CE GASOLINE $ - $ 1,198.21 $ 1,000.00 $ (198.21) $ 1,000.00 $ 2,000.00 1.034104.01.000.13 34104 13 3410.4 - Fire CE DIESEL $ - $ 1,874.89 $ 3,000.00 $ 1,125.11 $ 3,000.00 $ 2,000.00 1.034104.01.000.21 34104 21 3410.4 - Fire CE TRAINING $ - $ 1,175.00 $ 13,000.00 $ 11,825.00 $ 12,000.00 $ 12,000.00 1.034104.01.000.30 34104 30 3410.4 - Fire CE APPARATUS MAINT $ - $ 16,375.49 $ 13,000.00 $ (3,375.49) $ 17,500.00 $ 13,500.00 1.034104.01.000.31 34104 31 3410.4 - Fire CE PHYSICALS $ - $ 4,903.00 $ 10,000.00 $ 5,097.00 $ 7,400.00 $ 7,400.00 1.034108.01.000.00 34108 3410.8 - Fire Employee Benefits $ - $ 22,809.63 $ 12,000.00 $ (10,809.63) $ 16,000.00 $ 16,000.00 1.090408.01.000.45 90408 45 9040.8 - Workers Comp FIRE $ - $ 18,431.00 $ 20,000.00 $ 1,569.00 $ 20,000.00 $ 20,000.00 1.019104.01.000.45 19104 45 1910.4 - Unallocated Insurance FIRE $ - $ 25,443.10 $ 25,719.00 $ 275.90 $ 26,715.00 $ 26,000.00 1.099509.01.000.50 99509 50 9950.9 - Ambulance Reserve $ - $ - $ - $ - $ - $ 10,000.00 1.099509.01.000.51 99509 51 9950.9 - FD-Transfer to Equip Reserve $ - $ - $ 60,000.00 $ 60,000.00 $ - $ 60,000.00 1.097206.01.000.76 97206 76 9720.6 - Principal Installment Bond FD PICKUP 2025 $ - $ - $ 12,525.00 $ 12,525.00 $ 12,525.00 $ 16,000.00 1.097207.01.000.76 97207 76 9720.7 - Interest Installment Bonds FD PICKUP 2025 $ - $ - $ 1,000.00 $ 1,000.00 $ 276.00 TOTAL FIREMATIC $ - $ 101,213.48 $ 202,444.00 $ 101,230.52 $ 141,416.00 $ 213,900.00 2022-2023 BUDGET GL # Department Sub Category Month YTD Budget Balance APPROVED Dept Head Request 1.034104.01.000.40 34104 40 3410.4 - Fire CE FH - CE $ - $ 5,796.29 $ 10,331.00 $ 4,534.71 $ 10,440.00 $ 10,440.00 1.034104.01.000.41 34104 41 3410.4 - Fire CE FH - UTILITIES $ - $ 8,347.02 $ 15,200.00 $ 6,852.98 $ 16,200.00 $ 16,200.00 1.034104.01.000.42 34104 42 3410.4 - Fire CE FH - HEATING FUEL $ - $ 5,052.26 $ 6,000.00 $ 947.74 $ 9,000.00 $ 7,000.00 1.034104.01.000.43 34104 43 3410.4 - Fire CE FH - REPAIRS/MAINT $ - $ 1,087.84 $ 28,200.00 $ 27,112.16 $ 30,000.00 $ 25,000.00 1.034104.01.000.44 34104 44 3410.4 - Fire CE FH - OFFICE $ - $ 5,363.66 $ 9,700.00 $ 4,336.34 $ 10,200.00 $ 10,200.00 TOTAL HOUSE $ - $ 25,647.07 $ 69,431.00 $ 43,783.93 $ 75,840.00 $ 68,840.00 1.045404.01.000.00 45404 4540.4 - Ambulance CE $ - $ 24,492.39 $ 12,000.00 $ (12,492.39) $ 12,000.00 $ 13,000.00 1.045404.01.000.05 45404 5 4540.4 - Ambulance CE PAID AMBULANCE $ - $ 295,488.27 $ 395,000.00 $ 99,511.73 $ 405,000.00 TOTAL EMS $ - $ 319,980.66 $ 407,000.00 $ 87,019.34 $ 417,000.00 $ 13,000.00  FIREMATIC BUDGET 2022-2023 34104.01.0.00 Contractual Expenses Verizon - Cell Phones $ 2,500.00 Verizon - MDT Tablets $ 2,500.00 SCBA Testing $ 2,000.00 SCBA Parts $ 500.00 Air Monitor Service $ 500.00 Refill Extinguishers $ 1,000.00 Amkus (Jaws of Life) Service $ 1,500.00 Ladder Testing $ 500.00 UL Pump Testing $ 1,200.00 Hose Testing $ 3,500.00 Pager/Radio Repair $ 1,000.00 Cascade Bottle Rental $ 2,000.00 Breathing Air $ 1,000.00 Hazmat/Speedy-Dri/Flares $ 1,000.00 Subtotal $ 20,700.00 FUEL 34104.01.0.12 Gas $ 2,000.00 34104.01.0.13 Diesel $ 2,000.00 Subtotal $ 4,000.00 34104.01.0.31 Physicals Firefighter Physicals $ 6,000.00 Hepatitis Vaccine $ 200.00 Blood Test $ 1,200.00 Subtotal $ 7,400.00 34104.01.0.21 Training/Education Training Association Dues $ 1,500.00 Seminars/NYS Classes $ 3,000.00 In-House Training $ 2,000.00 Mandated Annual Training $ 2,000.00 NYSAFC/Chiefs' Council $ 1,500.00 Fire Prevention $ 500.00 CPR/1st Aid/AED Training $ 1,500.00 Subtotal $ 12,000.00  FIREMATIC BUDGET 2022-2023 34104.01.0.30 Apparatus Maintenance NYS Inspections $ 300.00 49-1 $ 500.00 49-2 $ 1,000.00 49-11 $ 1,000.00 49-13 $ 1,000.00 49-31 $ 2,000.00 49-55 $ 3,000.00 49-63 $ 500.00 49-61 $ 1,000.00 Misc. Service $ 1,200.00 Parts $ 2,000.00 Subtotal $ 13,500.00 34102.01.0.00 Equipment Turnout Gear (2 sets) $ 5,000.00 Large diameter hose (5 lengths) $ 2,500.00 Cordless tool batteries (4) $ 800.00 Subtotal $ 8,300.00 Insurance 19104.01.0.45 Liability $ 26,000.00 90408.01.0.45 Workers' Compensation $ 20,000.00 34108.01.0.00 Service Awards $ 16,000.00 Subtotal $ 62,000.00 Capital Reserve 99059.01.0.51 Apparatus Reserve Fund $ 60,000.00 99059.01.0.50 Ambulance Reserve $ 10,000.00 97206.01.0.76 Chief's Truck Debt Service $ 16,000.00 Subtotal $ 86,000.00 Total Budget $ 213,900.00  FIRE HOUSE BUDGET 2022-2023 34104.01.0.40 Contractual Dumpster  Rental $1,970.00 Firehouse Cleaning $7,800.00 Vector Security Monitoring/Maintenance $670.00 Subtotal $ 10,440.00 34104.01.0.41 Utilities Electric $13,000.00 Optimum $2,800.00 Propane $400.00 Subtotal $ 16,200.00 34104.01.0.42 FUEL Heating Oil $ 7,000.00 Subtotal $ 7,000.00 34104.01.0.43 Maintenance Plumbing- Furnace service $1,000.00 Generator service $500.00 Electrical Service $500.00 Fire extinguisher/Hood/Alarm service $400.00 Door Maintenance $800.00 Air conditioners/refrigerators/ freezers service $800.00 Subtotal $ 4,000.00 Capital Improvements New Roof- Installment Replace (8) Windows Front Street side $21,000.00 Replace broken Blinds in upstairs of firehouse Subtotal $21,000.00 34104.01.0.44 Office Expenses: Copier Rental/Repair $3,200.00 Office Supplies $500.00 Network Services $6,500.00 Subtotal $ 10,200.00 Total Budget $ 68,840.00  EMS BUDGET 2022-2023 45404.01.0.00 Contractual Expenses First Aid Supplies/ Oxygen / EpiPens $ 4,000.00 Ambulance Maintenance/ Repairs $ 1,000.00 Stretchers/ Stair Chairs Service $ 1,000.00 AED's Service $ 1,000.00 Subtotal $ 7,000.00 34104.01.0.21 Training and Education CPR/First Aid/Seminars/CME's/Defensive Driving $ 1,000.00 Subtotal $ 1,000.00 45404.01.0.00 Equipment EMS Protective Gear / Rehab $ 1,000.00 EMR System $ 4,000.00 Subtotal $ 5,000.00 Total Budget $ 13,000.00  2022-2023 BUDGET GL # Department Sub Category Month YTD Budget Balance APPROVED Dept Head Request HIGHWAY REVENUES 1.003501.01.000.00 3501 3501 - State Aid/CHIPS $ - $ 95,553.98 $ 82,000.00 $ (13,553.98) $ 82,000.00 Total Highway Revenue: $ 82,000.00 $ (13,553.98) $ 82,000.00 $ - Total Highway Expenses: $ 448,050.00 $ 79,204.78 $ 465,620.00 $ 134,600.00 Difference: $ (366,050.00) $ (92,758.76) $ (383,620.00) $ (134,600.00) HIGHWAY EXPENSES 1.016402.01.000.00 16402 1640.2 - Central Garage EQ $ - $ - $ 3,000.00 $ 3,000.00 $ 1,000.00 $ 2,000.00 1.016404.01.000.00 16404 1640.4 - Central Garage CE $ - $ 2,354.41 $ 2,300.00 $ (54.41) $ 3,000.00 $ 3,000.00 1.016404.01.000.11 16404 11 1640.4 - Central Garage CE UTILITIES $ - $ 1,751.38 $ 3,200.00 $ 1,448.62 $ 3,000.00 $ 3,000.00 1.016404.01.000.12 16404 12 1640.4 - Central Garage CE GASOLINE $ - $ 599.12 $ 600.00 $ 0.88 $ 650.00 $ 650.00 1.016404.01.000.14 16404 14 1640.4 - Central Garage CE HEATING FUEL $ - $ 1,750.55 $ 2,600.00 $ 849.45 $ 3,000.00 $ 3,000.00 1.016404.01.000.19 16404 19 1640.4 - Central Garage CE SUPPLIES $ - $ 4,484.13 $ - $ (4,484.13) $ 6,000.00 $ 6,000.00 1.016404.01.000.20 16404 20 1640.4 - Central Garage CE REPAIRS/MAINT $ - $ 111.94 $ 2,000.00 $ 1,888.06 $ 1,500.00 $ 1,500.00 TOTAL CENTRAL GARAGE $ - $ 11,051.53 $ 13,700.00 $ 2,648.47 $ 18,150.00 $ 19,150.00 1.051101.01.000.00 51101 5110.1 - Streets PS $ - $ 155,437.23 $ 202,984.00 $ 47,546.77 $ 202,984.00 1.051101.01.000.06 51101 6 5110.1 - Streets PS SUMMER (MOWING) $ - $ - $ - $ - $ - 1.051102.01.000.00 51102 5110.2 - Streets EQ $ - $ - $ 5,500.00 $ 5,500.00 $ - 1.051102.01.000.07 51102 7 5110.2 - Streets EQ ROAD PAVING $ - $ 745.47 $ 30,000.00 $ 29,254.53 $ 35,000.00 $ 35,000.00 *Tree budget to get moved to 1.051104.01.000.00 51104 5110.4 - Streets CE Shade Tree line aprox $15,000 $ - $ 13,656.86 $ 28,500.00 $ 14,843.14 $ 23,000.00 $ 8,000.00 1.051104.01.000.13 51104 13 5110.4 - Streets CE DIESEL $ - $ 3,749.76 $ 3,500.00 $ (249.76) $ 5,000.00 $ 5,000.00 1.051104.01.000.19 51104 19 5110.4 - Streets CE SUPPLIES $ - $ 598.60 $ - $ (598.60) $ 1,200.00 $ 1,200.00 1.051104.01.000.20 51104 20 5110.4 - Streets CE REPAIR/MAINT $ - $ 760.09 $ - $ (760.09) $ 100.00 $ 1,000.00 1.051104.01.000.21 51104 21 5110.4 - Streets CE TRAINING $ - $ - $ 250.00 $ 250.00 $ 250.00 $ 250.00 1.051104.01.000.22 51104 22 5110.4 - Streets CE VEHICLE REP/MAINT $ - $ 10,622.61 $ - $ (10,622.61) $ 15,000.00 $ 20,000.00 TOTAL STREETS $ - $ 185,570.62 $ 270,734.00 $ 85,163.38 $ 282,534.00 $ 70,450.00 2022-2023 BUDGET GL # Department Sub Category Month YTD Budget Balance APPROVED Dept Head Request 1.051124.01.000.00 51124 5112.4 - Perm. Imprv CHIPS $ - $ 124,669.74 $ 82,000.00 $ (42,669.74) $ 82,000.00 TOTAL CHIPS $ - $ 124,669.74 $ 82,000.00 $ (42,669.74) $ 82,000.00 $ - 1.051421.01.000.00 51421 5142.1 - Snow Removal PS $ - $ 3,019.71 $ 5,060.00 $ 2,040.29 $ 5,060.00 1.051424.01.000.00 51424 5142.4 - Snow Removal CE $ - $ 978.12 $ 33,000.00 $ 32,021.88 $ 35,000.00 $ 35,000.00 TOTAL SNOW REMOVAL $ - $ 3,997.83 $ 38,060.00 $ 34,062.17 $ 40,060.00 $ 35,000.00 1.097206.01.000.78 97206 78 9720.6 - Principal Installment BondHYW DUMP $ - $ 18,250.00 $ 18,250.00 $ - $ 18,250.00 1.097207.01.000.78 97207 78 9720.7 - Interest Installment Bonds HYW DUMP $ - $ 912.50 $ 913.00 $ 0.50 $ 456.00 1.097206.01.000.81 97206 81 9720.6 - Principal Installment BondHYW DUMP 2 $ - $ 23,500.00 $ 23,500.00 $ - $ 23,500.00 1.097207.01.000.81 97207 81 9720.7 - Interest Installment Bonds HYW DUMP 2 $ - $ 893.00 $ 893.00 $ - $ 670.00 1.099509.01.000.52 99509 52 9950.9 - Streets Equip Reserve $ - $ - $ - $ - $ - $ 10,000.00 TOTAL DEBT $ - $ 43,555.50 $ 43,556.00 $ 0.50 $ 42,876.00 $ 10,000.00