Board of Trustees

Village of Millbrook Board of Trustees Wednesday, 05/08/2024 - 6 PM Millbrook Firehouse, 20 Front Street, Millbrook NY,12545 1. Roll Call: Mayor Collopy, Deputy Mayor Doro, Trustee Herzog, Trustee Contino, Trustee Murphy, Fire Department (FD) Chief Boscardin, Matt Rochfort (FD President), Scott Osborn (VRI), Public Works Supervisor (PWS) Collocola, OIC Witt, Attorney Mackey, and Clerk Witt 2. Open meeting – 6:00 PM with Pledge of Allegiance. 3. Administrative Business: Moment of Silence: Andy Doro (ZBA Chair) and Stan Morse (Past Trustee and Planning Board Chair) Oath of Office: Chief Dworkin (Millbrook Police) was sworn in by Clerk Witt. Chief Dworkin to start in June. Minutes Approval: April Minutes (4/10, 4/16, 4/17, and 4/24) were tabled until June meeting to approve. Voucher Approval: Motion made by Mayor Collopy to accept the Voucher fund totals as presented, seconded by Trustee Contino and all were in favor (attached in presentation). 4. Department Reports: a. Fire & Rescue – Chief Boscardin Read from attached report. Mayor Collopy said the NDP (ambulance) contract has been approved for a one-year extension. Annual Fire Department Block Party will be held July 11, 12, and 13- parade on July 13th. b. Police – OIC Witt read from attached monthly report. $10K Body Armor Grant was submitted- waiting on results. Speed sign will be moved to Church St. On going- work with Lexipol (Police policy upgrade). c. Highway – PWS Collocola read highlights from the attached monthly report. PWS Collocola reported the new truck has been delivered. Brush can no longer be brought to Hitchcock Farm for disposal. Tim Race is interested in taking the leaves during leaf pick-up. There will only be one summer brush pick scheduled for September. Arold will be coming to camera Washington Ave in preparation for paving- quotes to follow for the storm drain repairs. d. Water & Sewer – S. Osborn: read from attached monthly reports. Tighe and Bond were awarded the engineering RFQ for the Wastewater Treatment Plant Upgrade (WWTP) project. Delaware Engineering to complete Bennett Pump Station project. Dyna sand filter (previously purchased) will not be incorporated into the plans for the WWTP- Mayor Collopy would like to sell it at auction. e. Treasurer & Building Dept – Clerk Witt: read from attached reports. Resolution 2024-007 -Updating Planning and Zoning Fees (attached)- Motion made by Deputy Mayor Doro to accept the updated Planning and Zoning fees, seconded by Trustee Herzog and all were in favor- 5 ayes 0 nays. Mayor Collopy appointed Mark Vila as Zoning Board of Appeals (ZBA) Chair- Clerk Witt to give Oath of Office. 5. Old Business: Sidewalk Project- Trees purchased and scheduled for May 17th to be planted. Sun-up to come and finish the crosswalks. Sidewalk Connection (Maple Ave to Franklin): Trustee Murphy- 2-3 weeks out for scheduling. Green Briar Water and Sewer Update: Tabled for Executive Session (legal matters). Old Orchard Lane Washout: Tabled for Executive Session (legal matters). 6. New Business: Resolution 2024-008- Natural Resources Inventory (NRI) for the Village of Millbrook (VoM) (attached). Motion to accept Resolution 2024-008 made by Trustee Herzog, seconded by Trustee Murphy and all were in favor – 5 ayes 0 nays. The NRI Report can be viewed on the Village website. Town of Washington (ToW) Hospitality Overlay: Motion made by Deputy Mayor Doro to authorize Mayor Collopy to reach out to the Town Board and address the Village’s environmental concerns with the portion of the ToW’s overlay having to do with the corner of Halcyon and Rt 343 and to ask the Town Board to remove that area from the overlay, seconded by Trustee Contino and all were in favor. 5 ayes 0 nays. 7. Public Comments: No additional comments. 8. Board Member Updates 9. Executive Session: Motion made by Mayor Collopy to enter executive session at 7:30 PM to discuss Greenbriar (legal) and Old Orchard Washout (legal), seconded by Deputy Mayor Doro and all were in favor. No motions made during executive session. Motion made by Mayor Collopy to exit executive session at 7:53 PM, seconded by Deputy Mayor Doro and all were in favor. 5 ayes 0 nays. 10. Next board meeting: Business Meeting- June 12, 2024, 6PM at Firehouse. 11. Adjournment: Motion to adjourn at 7:53 PM was made by Mayor Collopy seconded by Deputy Mayor Doro and all were in favor. 5 ayes 0 nays. Respectfully submitted by Village Clerk - Sarah J. Witt May 8, 2024- Village Board of Trustees- www.villageofmillbrookny.com- for video of meeting Village of Millbrook Board of Trustees - Resolution 2024-007 - May 08, 2024 The Village of Millbrook Board of Trustees the Board has reviewed and hereby adopts the revised Planning and Zoning Board fees as follows: VILLAGE OF MILLBROOK PLANNING BOARD FEES REVISED Major Subdivision New Previous Application Fee 850.00 500.00 Fee per new lot 250.00 200.00 Recreation Fee per new lot 2,500.00 1,600.00 Escrow 2,000.00 1,750.00 Minor Subdivision Application 750.00 200.00 Fee per new lot 200.00 100.00 Recreation Fee per new lot 2,500.00 1,600.00 Escrow 2,000.00 500.00 Site Plan Application 800.00 800.00 Escrow 2,000.00 1,500.00 Special Permit with Site Plan Application 600.00 400.00 Escrow 1,000.00 350.00 Special Permit-Independent Application 600.00 600.00 Escrow 1,500.00 350.00 Lot Line Change Application (0-0.9 acres) 300.00 Application (Up to 5.99 acres) 600.00 400.00 Application (6-15.9 acres) 900.00 500.00 Application (16+ acres) 1,200.00 750.00 Escrow 2,000.00 500.00 Zoning Board Fees *Area Variance 400.00 150.00 *Escrow 1500.00 0.00 *Four hundred dollars ($400.00) for the first variance ii. One hundred twenty-five dollars ($125.00) for each additional area variance iii. *The ZBA may require that an escrow be established for the Village to engage professional consultants to assist in the review of the application. The minimum escrow amount would be fifteen hundred dollars ($1,500.00) Deputy Mayor Doro Motion:______________ Trustee Herzog Second:_________________ Certified by: Aye Nay Mayor Collopy x Deputy Mayor Doro x Trustee Herzog x Sarah J. Witt Trustee Contino x Village Clerk Trustee Murphy x May 8, 2024  Resolution 2024-008 – Village of Millbrook Board of Trustees May 08,2024 Resolution to Adopt the Natural Resources Inventory (NRI) for the Village of Millbrook (VoM) Whereas an NRI is a systematic and comprehensive assessment of the various natural resources within a particular geographic area, and the primary purpose of an NRI is to gather accurate, up-to-date information concerning the quantity, quality, distribution, and condition of the natural resources within that area to assist in making informed land-use decisions, and Whereas the VoM, along with the Towns of Washington & Clinton, received grant funding from the NYS DEC Hudson Estuary Program to receive technical assistance in developing the NRI, and Whereas the VoM appointed an NRI Task Force Committee which worked with the Estuary Program Staff and Cornell Cooperative Extension of Dutchess County to develop the NRI, and Whereas the GIS-based maps and associated text of the NRI incorporate information from the participants’ master plans, the 2004 Significant Habitats study by Hudsonia, the 2010 Dutchess County NRI, the 2000 Natural resource Management Plan for the Wappingers Creek, the 2022 Natural Resource Characterization and Recommendations Report for the Wappingers Creek watershed, the 2011 VoM Sewer and Water Comprehensive Plan, and the 1992 Water Supply Protection Program for Dutchess County, together with input obtained during numerous public engagements, and Whereas the Task Force presented the draft NRI at a public meeting with the VoM Board of Trustees on September 21, 2023, and Whereas the Task Force completed the development of the NRI consistent with the standards established by the DEC Estuary Program to assist future decision-making processes by the VoM, Whereas the adoption of the NRI is a Type II action under NYS SEQRA, pursuant to 6 NYCRR 617.5(c)(33) for which no further action under SEQRA is required. Now therefore be it resolved that the VoM Board of Trustees hereby approves and adopts the NRI, dated February 9th, 2024, as an inventory of data collection which identifies important natural resources within the VoM. Be it further resolved that it is the intent of the VoM Board of Trustees to use this NRI as one resource for boards, agencies and the public to assist in the development, management, and protection of the Village’s resources when making future land-use decisions. This includes being used by the Planning Board and Zoning Board of Appeals during special use-permit reviews as well as any SEQRA assessments. Be it further resolved that this resolution takes effect immediately. Trustee Herzog Second:_________________ Motion:______________ Trustee Murphy Aye Nay Certified by: Mayor Collopy x Deputy Mayor Doro x Trustee Herzog x Sarah J. Witt Trustee Contino x Village Clerk Trustee Murphy x May 8, 2024 Board of Trustees Meeting May 8, 2024 @ 6:00 pm PLEASE SILENCE YOUR CELL PHONE  1. Open Meeting: a. Pledge of allegiance & roll call of trustees b. Moment of Silence – Andy Doro & Stan Morse c. Announce Chief Keith Dworkin for MBPD, effective 6/1/2024 d. Community Day 2024 will be September 21st Agenda 2. Administrative Business: a. Minutes approval b. Voucher approval 3. Department Reports: Village of Millbrook a. DC Legislature – DC Legislator Houston b. Fire & Rescue – Chief Boscardin, President Rochfort Board of Trustees c. Police – OIC Witt Wednesday, May 8, 2024 d. Highway – Hwy Super Collocola e. Water & Sewer – S. Osborn, VRI 6:00 PM i. Selection of Tighe & Bond to Project-Manage WWTP Upgrade Millbrook Firehouse f. Treasurer & Building Dept – Clerk Witt i. Appoint M. Vila as Chair of ZBA ii. STR roll out, starting June 1st 4. Old Business a. Sidewalk completion outlook – Trustee Herzog i. CDBG next steps b. Sidewalk connection from Maple Ave to Franklin – Trustee Murphy c. Update on recovery of Green Briar W/S funds – I. MacDonald d. Old Orchard Lane washout – I. MacDonald 5. New Business a. ToW Overlay Proposals – VoM feedback b. NRI Resolution for VoM – Trustee Herzog Residents are welcome to attend in-person. This i. Benchmarking for Green House Gas Monitoring – Trustee Herzog & G. Glasson meeting will be broadcast on YouTube Live & then 6. Public Comments will be posted to the Village website. 7. Board Member Updates 8. Upcoming Budget Meetings: The public can comment/question anytime via email a. Next Regular Board Meeting – Wednesday, 6/12/2024 - 6PM 9. Adjournment villageofmillbrook@gmail.com  Unpaid Voucher Totals Voucher Totals General Fund $181,170.88 May 8, 2024 Water Fund $12,181.28 Sewer Fund $21,068.86 TOTAL: $214,421.02 MILLBROOK FIRE DEPARTMENT 63 INCIDENTS REPORTED APRIL 2024 Millbrook Fire Dept EMS Responses NOTES: Automatic Fire Alarm 15 NDP (49-79) 34 Monthly drills EMS Call 34 MFD Ambulance 4 • Ladders & Ventilation Motor Vehicle Accident 0 MFD Members 25 • Brush Fire Refresher Structure Fire Call * 4 Mutual Aid Given Brush Fire 1 Fire 4 Tree & Wire 4 EMS 2 CO Alarms 4 TOTALS: 63 Mutual Aid Received Fire 0 * Mutual Aid Given EMS * 4 * 72 took 2  V.M.P.D MONTHLY REPORT 39 INCIDENTS REPORTED (including, but not limited to) APRIL 2024 Incident #’s 18959-18998 TRAFFIC ASSIST OTHER AGENCIES CRIMES PUBLIC SERVICE COMMUNITY POLICING Property Damage Accident 1 Other Police Agency 2 Larceny 1 Suspicious Activity 1 Assist Citizen 3 Vehicle &Traffic Complaint 1 Domestic 1 Neighbor Dispute 1 Foot Patrols 12 Fire Department 2 Order Protection Iss. 1 Noise 1 EMS 4 Lockout 1 Lost/Found Property 3 Town of Washington Court 2 Animal Complaint 1  Public Works Monthly Report April 2024 1. Brush Pick-Up began April 1st 2. Brush Pick-Up ends May 31st 3. No monthly summer brush pick-up this year. Monday, Sept 9th will be the only extra pick-up day. 4. Repair railing on Church St culvert 5. Began brush pick up 6. Put up no standing signs on corner of Front St and on corner of Church and Franklin 7. Service and prepped mowers 8. Painted 2011 and 2015 truck beds 9. Swept all village streets Brush Pick-Up 10. Put out flower barrels 11. 2024 dump truck delivered, removed sander and plow 12. Village crosswalks and stop bars painted 13. Began taking brush to town dump April 1 – May 31 14. Began mowing all properties 15. 20 bags of cold patch used for potholes 16. Filled planters with potting mix NO YARD CLEARING, TREE REMOVAL OR LEAVES Monthly Water Report Comments: April 2024 1. Performed all routine sampling and maintenance April March February 2. Fixed curb box at 56 Maple Ave Total Water Produced 4,368,540 4,052,455 3,739,699 3. Flushed all fire hydrants Average Daily Flow 145,620 130,725 128,955 4. Shut off water at Bennett for Peak Day Flow 214,760 173,790 182,159 pool house - broken service line Sampling Results: April March February Total Coliform Absent Absent Absent * Results not in compliance  Millbrook Water Average Daily Flow 500 450 400 Permitted Flow 350 FLOW (1,000 GALLONS) 300 250 200 150 100 50 0 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 2023 2024 MONTH Monthly Sewer Report Comments: April 2024 1. Performed all routine sampling April March February Permit Limit and maintenance Total Effluent Flow 6,233,575 8,707,955 4,535,247 n/a 2. EarthCare hauled sludge Average Daily Flow 200,760 280,900 156,400 n/a 12-Month Rolling AVG 207,000 202,000 205,000 250,000 3. Flow meters calibrated Peak Daily Flow 413,830 709,380 262,887 n/a 4. Started cleaning sludge drying Precipitation (in. as liquid) 3.9” 7.3” 2.2” n/a beds SPDES Permit Samples: (mg/l) April March February Permit Limit BOD 2 mg/l 2 mg/l 2 mg/l 15 mg/l Percent Removal 99 % 99 % 99 % 85% Total Suspended Solids 2 mg/l 2 mg/l 2 mg/l 15 mg/l Percent Removal 99 % 99 % 98 % 85% TKN as N .5 mg/l .48 mg/l 2.5 mg/l 8 mg/l Fecal Coliform n/a n/a n/a 200/100 ml * Exceeds permit limit  Millbrook WWTP Precipitation Monthly Average Flow 12 Month rolling average flow Inaccurate Flow Meter 0.50 0.45 0.40 0.35 0.30 Flow (MGD) 0.25 0.20 0.15 0.10 0.05 0.00 Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr 2022 2023 2024 Month Building Department Report: April 2024 Building Permits Issued 4 Sign Permit 0 Certificate of Occupancy 1 Certificate of Compliance 0 Municipal Searches 0 Total Fees Collected $1190 Notables: • STR applications will be available in June • Will need to schedule Oath of Office for Justin before June • Resolution for updated Planning and Zoning Fees  Resolution 2024-007 Planning & Zoning Board Revised Fees Resolution Click link to view resolution 2024-007 https://villageofmillbrookny.com/wp- content/uploads/2024/05/PB-ZBA-revised-fee- schedule_2024.pdf Treasurer’s Report: Bank Balances - April 2024 Income Earned Income Earned Beginning Balance Contributions Withdrawals Interest Month End Balance Fiscal YTD Calendar YTD TAX ACCOUNT 14,284.66 6,461.93 20,746.59 2.07 526.69 15.16 2.07 GENERAL FUND 128,935.56 70,455.19 177,548.10 11.74 207.57 112.17 21,854.39 WATER FUND 66,695.25 56,261.19 47,279.27 12.38 157.79 44.23 75,689.55 SEWER FUND 107,183.98 42,536.74 40,926.68 19.60 198.26 74.85 108,813.64 ACCOUNTS PAYABLE 8,825.82 176,884.98 169,374.64 0.00 0.00 0.00 16,336.16 BENNETT PUMP STATION 69,315.03 0.00 67,826.96 0.47 8.54 8.54 1,488.54 ESCROW (PLANNING & ZONING) 5,280.60 0.00 1,298.29 0.00 0.00 0.00 3,982.31 HNL TRUST 17,873.74 0.00 0.00 2.94 49.52 15.46 17,876.68 MEDICAL DEDUCTIBLE 6,995.39 0.00 489.02 0.00 0.00 0.00 6,506.37 MILLBROOK RESTORATION 10,589.24 0.00 0.00 2.18 34.49 8.78 10,591.42 PAYROLL ACCOUNT 12,996.69 63,147.87 44,818.11 0.00 0.00 0.00 31,326.45 POLICE VEHICLE FUND 1,728.24 0.00 0.00 0.00 0.00 0.00 1,728.24 RESERVE FOR FIRE TRUCK 1,680.40 0.00 0.00 0.28 4.01 1.11 1,680.68 RETAINING WALL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 WATER RESERVE 0.00 0.00 0.00 0.00 10.48 0.00 0.00 SEWER RESERVE 0.00 0.00 0.00 0.00 25.98 0.00 0.00 SIDEWALKS 615.52 69.18 684.70 0.00 2.14 2.14 0.00 TENNIS COURTS 302.64 0.00 0.00 0.06 0.70 0.25 302.70 THORNE TRUST 19,535.99 0.00 19,535.99 0.00 31.10 9.74 0.00 TREE REPLACEMENT PROGRAM 7,676.17 0.00 0.00 1.26 12.88 5.09 7,677.43 TRIBUTE GARDEN DONATIONS 6,358.28 0.00 0.00 1.30 17.49 5.27 6,359.58 TOTAL 584,697.31 415,817.08 590,528.35 54.28 1,287.64 302.79 312,216.21 Treasurer’s Report: NYCLASS Balances - April 2024 Average Monthly Yield: 5.2196% Beginning Income Earned Income Earned Month End Contributions Withdrawls Interest Balance Fiscal YTD Calendar YTD Balance RESERVE FOR FIRE TRUCK 357,489.10 0.00 0.00 1,532.52 13,550.90 5,236.99 359,021.62 TAX ACCOUNT 770,558.35 0.00 0.00 3,303.38 28,489.51 9,092.06 773,861.73 WATER FUND 10,169.09 0.00 0.00 43.57 931.99 175.44 10,212.66 SEWER FUND 49,765.63 0.00 0.00 213.33 13,743.79 3,185.30 49,978.96 FEMA 16,056.93 0.00 0.00 68.85 148.99 148.99 16,125.78 BENNETT PUMP STATION 162,160.51 67,826.96 0.00 976.22 2,426.75 2,426.75 230,963.69 TENNIS COURT RESERVE 4,002.28 0.00 0.00 17.12 19.40 19.40 4,019.40 TOTAL 1,370,201.89 67,826.96 0.00 6,154.99 59,311.33 20,284.93 1,444,183.84 Total Balances - April 2024 BEGINNING INCOME EARNED INCOME EARNED MONTH END CONTRIBUTIONS WITHDRAWALS INCOME EARNED BALANCE FISCAL YTD CALENDAR YTD BALANCE BANK OF MILLBROOK 584,697.31 415,817.08 590,528.35 54.28 1,287.64 302.79 312,216.21 NYCLASS 1,370,201.89 67,826.96 0.00 6,154.99 59,311.33 20,284.93 1,444,183.84 TOTAL 1,954,899.20 483,644.04 590,528.35 6,209.27 60,598.97 20,587.72 1,756,400.05 Clerk/Treasurer Highlights Rec’d tax money from DC to make us whole- $6,461.93- transferred $20,746.59 to Gen to prepare for 24/25 Tax Season Turned Thorne Trust money over to MCP as per Resolution 2024-006 Preparing for 24/25 Tax Season- Docs to County so they can print tax bills Completed annual SLFRF (ARPA) report Attended Annual Installation FD Dinner- just have one more person to sign Oath book  Resolution 2024-008 Resolution to Adopt the Natural Resources Inventory (NRI) for the Village of Millbrook (VoM) Resolution 2024-008 Click link to view resolution https://villageofmillbrookny.com/wp- content/uploads/2024/05/2024-008-NRI-Resolution.pdf Board of Trustee Updates Mayor Tim Collopy Deputy Mayor Peter Doro Trustee Mike Herzog Trustee Vicky Contino Trustee Patrick Murphy Next Board of Trustees Meeting: MEETINGS ARE HELD AT THE Millbrook Firehouse Monthly Business Meeting @ Firehouse 20 Front Street, Millbrook Wednesday, June 12, 2024 @ 6:00 pm (unless otherwise noted) Streaming LIVE on YouTube SUBSCRIBE NOW!