Board of Trustees

VILLAGE OF MILLBROOK- BOARD OF TRUSTEES VILLAGE HALL - 35 MERRITT AVE DATE: TIME: FACILITATOR: August 28, 2024 6:00 PM-Call to Order Mayor Collopy & Pledge IN ATTENDANCE MEETING VIDEO LINK Mayor Collopy, Deputy Mayor Murphy, Trustee Herzog, YouTube Link Trustee Contino, Trustee Doro, Chief Dworkin, Attorney Mackey, and Clerk Witt AWARD CONTRACT FOR WASHINGTON AVE STORM DRAIN REPLACEMENT After Board discussion on the list of bids received (attached), Motion made by Trustee Doro to accept the bid from Race Septic, seconded by Trustee Murphy and all were in favor. Race Septic was not the lowest bid- the Board unanimously voted for Race Septic as they are very familiar with the Village’s infrastructure and their work is known and trusted. Mayor Collopy explained between the road project on Maple Ave and this storm drain replacement project, the Village will not have enough money in CHIPS. His plan it to pay for any overage available in the non-budgeted funds accounts (HNL, FEMA, TG Donations, etc.) SPEED LIMIT SIGN DEPLOYMENT AND PLAN COSTS- MAYOR COLLOPY The Board passed a Local Law lowering the speed limit on Village owned streets to 25 M.P.H. Mayor Collopy explained the total cost of replacing and adding speed limit signs and posts will be $3000. There is $1100 left in the donation made by Tribute Garden. The remaining amount will be paid out of one of the non-budgeted funds accounts. Motion made by Trustee Herzog to approve purchasing the speed limit signs and posts, seconded by Deputy Mayor Murphy and all were in favor. BANK BIDS FOR PD VEHICLE Mayor Collopy explained the need the Police Department has for a vehicle. Chief Dworkin was able to secure a quote for an unused 2023 Police Dodge Charger. The Charger, upfit, and lettering will cost approximately $52,000. The first payment for the SIB (Serial Installment Bond) will not need to be made until the 2025/2026 Budget. The SIB payments will be made over the course of five years ($10,400/ year). Mayor Collopy asked Clerk Witt to solicit bank bids to approve at the next meeting (9/11/24). Announcements Mayor Collopy announced that Kristin DiFiore resigned as Planning Board and ZBA secretary. A plan for her replacement is in the works. The Board will hold the second meeting in September to hold DPW Candidate interviews. The meeting will open and will be moved to Executive Session. Wednesday, August 28, 2024, 1|Page RESOLUTION 2024-011- ATTACHED RESOLUTION 2024-012- ATTACHED • Resolution 2024-011 Corporate • Resolution 2024-012 BOND Resolution Resolution for reissuing the Newmont for the WWTP Upgrade. Stocks • This resolution is an amendment to the • Intentions are to sell and cash in the BOND Resolution of 2022- due to the Newmont Stock (worth approximately projected amount of cost increase of $6000) the WWTP Upgrade project.(From $7 • Motion made by Trustee Doro to Million to $10 Million) accept Resolution 2024-011 as • Motion made by Trustee Doro to presented, seconded by Trustee accept Resolution 2024-012 as Herzog and all were in favor presented, seconded by Trustee Herzog • Roll Call Vote: Mayor Collopy- Aye Deputy Mayor Murphy- Aye Trustee Herzog - Aye Trustee Contino- Aye Trustee Doro- Aye EXECUTIVE SESSION- POLICE UPDATE- CHIEF DWORKIN Motion made by Mayor Collopy to enter executive session at 7:54PM, seconded by Trustee Contino and all were in favor. The Board discussed inflation's potential impact on the budget, but no motions or decisions were made, and no subsequent discussions are planned. Motion made by Mayor Collopy to exit exec session at 8:11PM, seconded by Trustee Contino and all were in favor. ADJOURNMENT Next meeting: September 11, 2024, | 6:00 PM- Millbrook Firehouse- 20 Front St Motion to adjourn was made at 8:12 p.m. and was passed unanimously. Respectfully submitted by Village Clerk - Sarah J. Witt Please visit www.villageofmillbrookny.com to view the video of this meeting. Wednesday, August 28, 2024, 2|Page  Village of Millbrook Board of Trustees Agenda Wednesday, 8/28/2024 - 6 PM Location: Village Hall, 35 Merritt Avenue, Millbrook Residents are welcome to attend in-person. This meeting will be broadcast on YouTube Live & then will be posted to the Village website 1. Open Meeting: a. Pledge of allegiance b. Roll call of trustees 2. Award Contract for Washington Avenue Storm Drain Replacement 3. Speed Sign Deployment Plan/Cost 4. Resolution 2024-011 – Corporate Resolution (Newmont Stock) 5. Resolution 2024-012- Updated BOND Resolution for WWTP Upgrade Project 6. Executive Session: Police Update – Chief Dworkin 7. Next Board Meeting: Wednesday, 9/11/2024 - 6PM back to MB Firehouse 8. Adjournment  CORPORATE RESOLUTION 2024-011 THE VILLAGE OF MILLBROOK/ TREASURER OF THE VILLAGE OF MILLBROOK We, the undersigned, being all the Board of Trustees of the Village of Millbrook, do hereby consent pursuant to Section 708(b) of the Business Corporation Laws of the State of New York, organized and existing under the laws of New York, and having its principal place of business at 35 Merritt Ave, Millbrook, New York 12545, upon motion duly made and seconded, the following was adopted by a majority of the officers present in person entitled to vote thereon August 28,2024: Therefore, it is resolved: Mayor Tim Collopy and Treasurer Clerk Witt are authorized to sign any documents for the Village on behalf of the Village of Millbrook Board of Trustees By affirmative votes noted as signatures below, a majority vote of the Board of Trustees with authority to bind the Village of Millbrook approves the form and content of this resolution, to be effective immediately. Deputy Mayor Murphy Trustee Herzog Trustee Contino Trustee Doro Mayor Tim Collopy- Authorized Signer Treasurer Village of Millbrook Sarah J. Witt- Certified By- Sarah J. Witt- Village Clerk Authorized Signer Dated: August 28, 2024 NOTARY ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of NEW YORK County of DUTCHESS On August __, 2024 before me ____________________________- Notary for the State of New York, personally appeared, SARAH J WITT- TREASURER & TIM COLLOPY- MAYOR, known to me (or satisfactorily proven) to be the person/s whose name is subscribed to this instrument, and acknowledged that they executed the same for the purposes therein contained. AFFIX NOTARY SEAL: NOTARY PUBLIC SIGNATURE: ___________________________ MY COMMISSION EXPIRES: ____________________________