Board of Trustees

VILLAGE OF MILLBROOK- BOARD OF TRUSTEES BUSINESS MEETING ps://www.youtube.c om/watch?v=xqjDhXAI7_ MILLBROOK VILLAGE HALL- 35 MERRITT AVE DATE: 07/09/2025 01/08/2025 TIME: 6:00 6: 00PM PM FACILITATOR: BOARD FACILITATOR: BOARDOF OFTRUSTEES TRUSTEES IN ATTENDANCE IN ATTENDANCE OPENING OPENING OFOF MEETING MEETING VIDEOVIDEO MEETING MEETING & & PRESENTATION PRESENTATION Mayor Doro, Deputy Mayor Murphy, Trustee Socci, FD Chief Mayor Doro opened MEETING VIDEO Boscardin, Scott Osborn (VRI), Senior Acct Clerk McLaughlin the meeting with the and Clerk Witt Pledge of Allegiance PRESENTATION Absent: Trustee Bucklin, Trustee Mawson, Police Chief Dworkin, Attorney Mackey ADMINISTRATIVE BUSINESS: Minutes Approval: Motion made by Mayor Doro to accept the minutes of the June meeting, seconded by Deputy Mayor Murphy and all were in favor. Voucher Approval: Motion made by Mayor Doro to accept the Voucher fund totals as presented, seconded by Deputy Mayor Murphy and all were in favor (attached in presentation). Agenda Items: Budget Adjustments- Senior Account Clerk presented the Budget Adjustments for fiscal year 24/25 and some for 25/26- Motion made by Mayor Doro to accept the Budget Adjustments, seconded by Deputy Mayor Murphy and all were in favor. DEPARTMENTAL REPORTS: Fire & Rescue –Chief Boscardin read from the attached monthly report. Former Mayor Collopy suggested Chief B. present a cost breakdown on why the FD having their own ambulance service would monetarily not be in the best interest of the Village and Town. Police – Chief Dworkin was absent. Mayor Doro read from the attached monthly report. Reported that the new Police hire, Officer Morrone, will be starting more regular and consistent shifts once he is fully retired. Highway –Deputy Mayor Muphy read from the attached Highway monthly report. He noted the Washington Ave paving project is scheduled for the end of July. Water & Sewer – S. Osborn: read from attached monthly reports. Treasurer & Building Dept – Clerk Witt: read from attached monthly reports. Senior Acct Clerk McLaughlin and Clerk Witt presented the attached Financial Report for the 24/25 Fiscal Year. OLD BUSINESS: None. NEW BUSINESS: None. BOARD MEMBER UPDATES & PUBLIC COMMENTS: • Public Comment: none. • Deputy Mayor Murphy: Joined the Town of Washington Park committee and will be the liaison between the Town of Washington and Village of Millbrook. Adjournment: Motion to adjourn the meeting at 6:53 pm made by Mayor Doro, seconded by Deputy Mayor Murphy and all were in favor. Respectfully submitted, Sarah J. Witt Village Clerk 1|Page Wednesday, July 9, 2025 – www.villageofmillbrookny.com  24/25 Budget Amendment Police 7.9.25 Approval Jun-24 From 2705.1 Donations $ (1,000.00) completed Jun-24 To 31202.1 Police Eq $ 1,000.00 completed May-25 From 3389.1.0.103- PD Grant $ 24,957.00 completed May-25 To 31202.1.0.103- PD Grant $ 24,957.00 completed May-25 From 3389.1.0.000- New PD Car $ 12,250.00 completed May-25 To 31202.1.0.000- New PD Car $ 12,250.00 completed HWY May-25 From 2801.1.0- Tribute Garden for Hwy Signs $ 2,782.00 completed May-25 To 51104.1.0.19- Tribute Garden for Hwy Signs $ 2,782.00 completed May-25 From 3501.1- CHIPS $ 17,926.00 completed May-25 To 51124.1- CHIPS $ 17,926.00 completed Tennis Jun-25 From 450.1 NY Class $ (4,000.00) completed Jun-25 201.1 Tax Acct $ (4,000.00) completed Jun-25 To 71802.1 Tennis Courts $ 8,000.00 completed SIDEWALKS Jul-25 FROM 99019.1 TRANSFER TO CAP $ (58,249.00) COMPLETED Jul-25 TO 5031.6 SIDEWALKS $ 58,249.00 COMPLETED Fiscal Year 2025/2026- Police Tech Grant Requesting the Board to approve moving the remaining $102,375.75 of the Police Tech Grant from 24/25 into the Grants Bank Account and removing it from General into a Capital fund to record expenses and revenues.  BUDGET AMENDMENTS 2024/2025 GENERAL FUND GL NUMBER ACCT DESCRIPTION YTD BUDGET INCREASE 1.014204.01.000.00 1420.4 - Attorney CE $106,851.23 $34,500.00 $ (72,351) 1.051124.01.000.00 5112.4 - Perm. Imprv CHIPS $116,561.58 $99,926.00 $ (16,636) 1.054104.01.000.00 5410.4 - Sidewalks CE $27,016.49 $13,000.00 $ (14,016) 1.099509.01.000.00 9950.9 - Capital Reserve $8,523.38 $0.00 $ (8,523) 1.016402.01.000.00 1640.2 - Central Garage EQ $9,251.33 $2,000.00 $ (7,251) 1.080104.01.000.00 8010.4 - Zoning CE $7,410.04 $250.00 $ (7,160) 1.090608.01.000.00 9060.8 - Medical Insuance $104,120.65 $97,362.00 $ (6,759) 1.051824.01.000.00 5182.4 - Street Lighting CE $50,039.86 $44,000.00 $ (6,040) 1.031204.01.000.00 3120.4 - Police CE $11,340.31 $6,000.00 $ (5,340) 1.034104.01.000.00 3410.4 - Fire CE $26,176.45 $21,000.00 $ (5,176) 1.051424.01.000.00 5142.4 - Snow Removal CE $41,866.46 $37,000.00 $ (4,866) 1.031202.01.000.00 3120.2 - Police EQ $26,446.12 $22,250.00 $ (4,196) 1.031204.01.000.19 3120.4 - Police CE EQUIPMENT/SUPPLIES $3,902.11 $0.00 $ (3,902) 1.034104.01.000.30 3410.4 - Fire CE APPARATUS MAINT $20,944.96 $18,700.00 $ (2,245) 1.013252.01.000.00 1325.2 - Clerk/Treasurer EQ $2,675.51 $500.00 $ (2,176) 1.090158.01.000.00 9015.8 - Fire & Police Retirement $27,523.00 $26,000.00 $ (1,523) 1.051421.01.000.00 5142.1 - Snow Removal PS $5,520.00 $4,000.00 $ (1,520) 1.019104.01.000.00 1910.4 - Unallocated Insurance $53,350.94 $51,931.00 $ (1,420) 1.090308.01.000.00 9030.8 - Social Security (Village Share) $45,079.33 $44,100.00 $ (979) 1.019104.01.000.45 1910.4 - Unallocated Insurance FD - BENEFITS $23,362.00 $22,500.00 $ (862) 1.090408.01.000.00 9040.8 - Workers Comp $20,804.00 $20,000.00 $ (804) 1.016804.01.000.00 1680.4 - Data Processing CE $3,321.38 $2,800.00 $ (521) 1.014404.01.000.105 1440.4 - Engineer/Consultant COLLOPY $1,000.00 $500.00 $ (500) 1.019504.01.000.00 1950.4 - Taxes & Assessments $2,068.04 $1,700.00 $ (368) 1.014304.01.000.00 1430.4 - Personnel CE $5,322.63 $5,200.00 $ (123) 1.051104.01.000.21 5110.4 - Streets CE TRAINING $324.00 $250.00 $ (74) 1.012104.01.000.00 1210.4 - Mayor CE $806.35 $750.00 $ (56) 1.031202.01.000.103 3120.2 - Police EQ LIVESCAN $25,011.65 $24,957.00 $ (55) 1.019204.01.000.00 1920.4 - Municipal Associatoin Dues $1,149.00 $1,100.00 $ (49) 1.031202.01.000.102 3120.2 - Police EQ POLICE PROTECTIVE EQUIP $10,020.35 $10,000.00 $ (20) 1.097206.01.000.75 9720.6 - Principal Installment BONDs POLICE VEHICLE 2026 $8,831.50 $8,830.50 $ (1) $ (175,514) GL NUMBER ACCT DESCRIPTION YTD BUDGET DECREASE 1.071802.01.000.00 7180.2 - Sp Rec Fac-TENNIS COURTS $8,105.00 $8,150.00 $ 45 1.034108.01.000.46 3410.8 - Fire Employee Benefits FD - CANCER $4,745.00 $4,800.00 $ 55 1.051104.01.000.00 5110.4 - Streets CE $5,410.64 $5,500.00 $ 89 1.014604.01.000.00 1460.4 - Records Management CE $7,668.90 $7,800.00 $ 131 1.014804.01.000.00 1480.4 - Public Info CE $2,465.88 $2,600.00 $ 134 1.016404.01.000.12 1640.4 - Central Garage CE GASOLINE $460.35 $600.00 $ 140 1.080204.01.000.00 8020.4 - Planning CE $239.83 $400.00 $ 160 1.081604.01.000.00 8160.4 - Refuse/Garbage CE $2,113.68 $2,280.00 $ 166 1.090558.01.000.00 9055.8 - Disability Insurance $828.70 $1,000.00 $ 171 1.016704.01.000.00 1670.4 - Central Print/Mail $1,657.22 $1,850.00 $ 193 1.013254.01.000.00 1325.4 - Clerk/Treasurer CE $625.01 $840.00 $ 215 1.016404.01.000.20 1640.4 - Central Garage CE REPAIRS/MAINT $878.49 $1,200.00 $ 322 1.016404.01.000.00 1640.4 - Central Garage CE $3,415.76 $3,750.00 $ 334 1.036201.01.000.92 3620.1 - Safety Insp PS STR $1,160.00 $1,500.00 $ 340 1.080201.01.000.00 8020.1 - Planning PS $215.03 $557.40 $ 342 1.017204.01.000.00 1720.4 - Awards CE $247.53 $600.00 $ 352 1.010101.01.000.00 1010.1 - Village Board PS $17,461.44 $17,833.00 $ 372 1.013251.01.000.03 1325.1 - Clerk/Treasurer PS DEPUTY CLERK $58,998.87 $59,400.00 $ 401 1.016224.01.000.00 1622.4 - Village Hall CE $8,894.16 $9,372.00 $ 478 1.016222.01.000.00 1622.2 - Village Hall EQ $0.00 $500.00 $ 500 1.034104.01.000.43 3410.4 - Fire CE FH - REPAIRS/MAINT $32,458.39 $33,059.00 $ 601 1.090108.01.000.00 9010.8 - State Retirement $57,390.00 $58,000.00 $ 610 1.051104.01.000.13 5110.4 - Streets CE DIESEL $6,788.92 $7,400.00 $ 611 1.016802.01.000.00 1680.2 - Data Processing EQ $299.98 $1,000.00 $ 700 1.031201.01.000.27 3120.1 - Police PS SPECIAL EVENTS $0.00 $1,000.00 $ 1,000 1.016404.01.000.11 1640.4 - Central Garage CE UTILITIES $2,660.09 $3,750.00 $ 1,090 1.016404.01.000.19 1640.4 - Central Garage CE EQUIPMENT/SUPPLIES $4,883.31 $6,000.00 $ 1,117 1.013251.01.000.01 1325.1 - Clerk/Treasurer PS CLERK/TREASURER $77,225.19 $78,425.00 $ 1,200 1.031204.01.000.20 3120.4 - Police CE REPAIRS/MAINT $3,776.29 $5,000.00 $ 1,224 1.045404.01.000.05 4540.4 - Ambulance CE PAID AMBULANCE SERVICE $424,278.12 $425,504.00 $ 1,226 1.010104.01.000.00 1010.4 - Village Board CE $8,215.22 $9,450.00 $ 1,235 1.016604.01.000.00 1660.4 - Central Storeroom CE $3,526.98 $4,800.00 $ 1,273 1.016224.01.000.20 1622.4 - Village Hall CE REPAIRS/MAINT $650.82 $2,000.00 $ 1,349 1.013254.01.000.21 1325.4 - Clerk/Treasurer CE TRAINING $1,043.33 $2,500.00 $ 1,457 1.031204.01.000.12 3120.4 - Police CE GASOLINE $3,176.37 $4,650.00 $ 1,474 1.036204.01.000.92 3620.4 - Safety Insp CE STR $0.00 $1,687.00 $ 1,687 1.034102.01.000.00 3410.2 - Fire EQ $16,209.18 $18,000.00 $ 1,791 1.031201.01.000.25 3120.1 - Police PS COURT $1,173.60 $3,000.00 $ 1,826 1.031201.01.000.26 3120.1 - Police PS SCHOOL $1,152.30 $3,000.00 $ 1,848 1.016404.01.000.14 1640.4 - Central Garage CE HEATING FUEL $3,126.86 $5,200.00 $ 2,073 1.080101.01.000.00 8010.1 - Zoning PS $0.00 $2,229.60 $ 2,230 1.051104.01.000.19 5110.4 - Streets CE EQUIPMENT/SUPPLIES $6,563.90 $9,346.00 $ 2,782 1.090408.01.000.45 9040.8 - Workers Comp FD - BENEFITS $14,952.00 $17,800.00 $ 2,848 1.016224.01.000.14 1622.4 - Village Hall CE HEATING FUEL $4,384.97 $7,588.00 $ 3,203 1.051102.01.000.07 5110.2 - Streets EQ ROAD PAVING $1,344.79 $5,000.00 $ 3,655 1.085604.01.000.00 8560.4 - Shade Trees CE $0.00 $4,800.00 $ 4,800 1.051101.01.000.00 5110.1 - Streets PS $228,709.34 $235,388.00 $ 6,679 1.031201.01.000.00 3120.1 - Police PS $165,418.95 $173,548.00 $ 8,129 1.034108.01.000.00 3410.8 - Fire Employee Benefits $13,649.81 $24,400.00 $ 10,750 1.031202.01.000.100 3120.2 - Police EQ PD TECH GRANT $27,196.25 $129,572.00 $ 100,107 $ 175,514  BUDGET AMENDMENTS 2024/2025 WATER GL NUMBER ACCT DESCRIPTION YTD BUDGET INCREASE 1.083204.12.000.16 8320.4 - Source Power Pump CE CHEMICALS $47,192.30 $32,615.00 $ (14,577) 1.083404.12.000.11 8340.4 - Water Trans/Distrib CE UTILITIES $15,271.10 $12,500.00 $ (2,771) 1.014404.12.000.105 1440.4 - Engineer/Consultant COLLOPY $1,000.00 $0.00 $ (1,000) 1.083104.12.000.00 8310.4 - Water Admin CE $89,635.33 $88,967.00 $ (668) 1.019104.12.000.00 1910.4 - Unallocated Insurance $7,811.00 $7,500.00 $ (311) $ (19,328) GL NUMBER ACCT DESCRIPTION YTD BUDGET DECREASE 1.083204.12.000.18 8320.4 - Source Power Pump CE LABS $2,289.25 $2,400.00 $ 111 1.083404.12.000.00 8340.4 - Water Trans/Distrib CE $1,431.12 $2,100.00 $ 669 1.083404.12.000.13 8340.4 - Water Trans/Distrib CE DIESEL $0.00 $800.00 $ 800 1.083404.12.000.19 8340.4 - Water Trans/Distrib CE EQUIPMENT/SUPPLIES $13,655.17 $17,750.00 $ 4,095 1.083404.12.000.20 8340.4 - Water Trans/Distrib CE REPAIRS/MAINT $49,100.71 $54,650.00 $ 5,549 1.083102.12.000.00 8310.2 - Water Cap Improve $33,189.40 $51,350.00 $ 8,104 $ 19,328 SEWER GL NUMBER ACCT DESCRIPTION YTD BUDGET INCREASE 1.081104.13.000.00 8110.4 - Sewer Admin CE $190,640.51 $163,049.00 $ (4,546) 1.081304.13.000.10 8130.4 - Sewer Treatm/Disp CE SLUDGE HAULING $32,489.08 $26,400.00 $ (6,089) 1.081304.13.000.18 8130.4 - Sewer Treatm/Disp CE LABS $7,944.75 $5,092.00 $ (2,853) 1.081304.13.000.16 8130.4 - Sewer Treatm/Disp CE CHEMICALS $36,166.70 $34,320.00 $ (1,847) 1.014404.13.000.105 1440.4 - Engineer/Consultant COLLOPY $1,000.00 $0.00 $ (1,000) 1.081304.13.000.14 8130.4 - Sewer Treatm/Disp CE HEATING FUEL $1,818.17 $1,500.00 $ (318) 1.081304.13.000.00 8130.4 - Sewer Treatm/Disp CE $7,946.31 $7,855.00 $ (91) $ (16,744) GL NUMBER ACCT DESCRIPTION YTD BUDGET DECREASE 1.081304.13.000.13 8130.4 - Sewer Treatm/Disp CE DIESEL $291.09 $650.00 $ 359 1.019104.13.000.00 1910.4 - Unallocated Insurance $2,843.00 $3,500.00 $ 657 1.081304.13.000.19 8130.4 - Sewer Treatm/Disp CE EQUIPMENT/SUPPLIES $3,923.44 $4,590.00 $ 667 1.097307.13.000.57 9730.7 - Debt Interest, BAN BENNETT PUMP STATION $13,000.00 $14,000.00 $ 1,000 1.081304.13.000.20 8130.4 - Sewer Treatm/Disp CE REPAIRS/MAINT $55,099.96 $57,015.00 $ 1,915 1.081304.13.000.11 8130.4 - Sewer Treatm/Disp CE UTILITIES $25,836.85 $29,100.00 $ 3,263 1.081302.13.000.00 8130.2 - Sewer Cap Improve $33,502.00 $37,415.00 $ 3,913 1.099509.13.000.00 9950.9 - Capital Reserve $0.00 $5,000.00 $ 5,000 $ 16,774  Year End - VILLAGE OF Millbrook June 1,2024- May 31, 2025 ANNUAL FINANCIAL SNAPSHOT FOR 2024/2025 GENERAL A FUND EXPENSES: EXAMPLES OF INCREASES IN A FUND EXPENSES: GENERAL A FUND AMOUNT • Annual increases in utility costs- electric, BOARD OF TRUSTEES $39,858 heating fuel, gas & diesel. CLERKS $151,714 • Workers Comp, general liability, and medical ATTORNEY $106,851 insurance. FRONT OFFICE MISC $29,228 • Fire Dept- Upped the Reserve contributions, VILLAGE HALL $25,969 contract increases (NDP, Cancer, and LOSAP). DPW $477,927 • Legal/ Attorney- one-time project requiring INSURANCE/ EMP BEN (NO FD) $305,574 special legal services POLICE $221,808 • Police Department- equipment upgrades and POLICE GRANTS $88,674 staffing issues FIRE GENERAL $314,005 • DPW- above CHIPS- paving and sidewalk AMBULANCE $438,256 projects PLANNING/ZONING/BUILDING $31,555 • Hardware/Software upgrades across all GENERAL MISC $99,798 departments INTERFUND XFER $58,249 BANS/BONDS (NO FD) $134,631 TOTAL: $2,445,116 GENERAL A FUND EXPENSES $134,631.00 $39,858.00 $58,249.00 $151,714.00 $95,798.00 $106,851.00 $29,228.00 $31,574.00 $25,969.00 $438,256.00 $477,927.00 $239,005.00 $305,574.00 $221,808.00 $88,674.00 BOARD OF TRUSTEES CLERKS ATTORNEY FRONT OFFICE MISC VILLAGE HALL DPW INSURANCE AND EMP BEN (NO FD) POLICE POLICE GRANTS FIRE GENERAL AMBULANCE PLANNING/ZONING/BUILDING GEN MISC INTERFUND XFER DEBTS (NO FD) 1 GENERAL A FUND REVENUE: GENERAL A FUND REVENUE AMOUNT PROPERTY TAX $1,117,928 DC SALES TAX/FRANCHISE/UTILITIES/PD REVS $152,619 RENTAL OF WATER TOWER $84,665 INTEREST & EARNINGS $50,034 FIRE CONTRACT $654,303 PLANNING/ ZONING/ BUILDING $29,171 CHIPS $99,927 SALE OF EQUIPMENT $37,854 STATE AID – PD GRANTS $164,529 INSURANCE RECOVERIES & DONATIONS $44,744 TOTAL $2,435,774 Property tax remained under the 2% NYS Tax Cap. The tax rate for 2024-2025 was $5.10 per 1000 assessed value, up $0.25 from last year. General A Fund Revenues Property Tax DC Sales Tax & Franchise & Utilities & PD Dept Fees Rental of Water Tower Interest & Earnings Fire Contract Planning, Building & Zoning CHIPS Sale of Equipment State Aid- Grants Ins Recovery, Donations, PY Revs State aid and Mortgage tax distributed by Dutchess County remained constant. Better budget process helped with gauging expected revenues- some lines exceeded expectations, and some came just under. NYCLASS contributions have generated almost $50,000 in interest and earnings. 2 BUDGET – REVENUE – EXPENSES: ALL FUNDS $2,525,900.00 $2,435,774.00 $2,445,116.00 BUDGET- REVENUES- EXPENSES $3,000,000.00 $2,500,000.00 $2,000,000.00 $1,500,000.00 $384,381.00 $389,634.00 $344,325.00 $389,456.00 $393,425.00 $412,502.00 $1,000,000.00 $500,000.00 $- General (A) Water (F) Sewer (G) Budget $2,525,900.00 $384,381.00 $389,456.00 Revenue $2,435,774.00 $389,634.00 $393,425.00 Expenses $2,445,116.00 $344,325.00 $412,502.00 Budget Revenue Expenses FUND BALANCE ANALYSIS Fund Balance is the total accumulation of operating surpluses and deficits since the beginning of a local government’s existence. ANALYSIS OF THE VILLAGE OF MILLBROOK FUND BALANCE AS OF 5/31/2025 GENERAL ADD 23/24 FUND BALANCE $ 858,539.00 ADD YTD REVENUES $ 2,435,774.00 DEDUCT YTD EXPENSES $ (2,445,116.00) EST. FB FOR 24/25 $ 849,197.00 WATER ADD 23/24 FUND BALANCE $ 168,717.00 ADD YTD REVENUES $ 389,634.00 DEDUCT YTD EXPENSES $ (344,325.00) EST. FB FOR 24/25 $ 214,026.00 SEWER ADD 23/24 FUND BALANCE $ 236,491.00 ADD YTD REVENUES $ 393,425.00 DEDUCT YTD EXPENSES $ (412,502.00) EST. FB FOR 24/25 $ 217,414.00 It is important to note that Fund Balance is a net-position and considers cash, receivables, payables and due to/due from amounts, pending grants and transfers to Capital Projects. Maintaining a healthy fund balance provides stability and safety. 3  FUND BALANCE HISTORY 2020-21 2021-22 2022-23 2023-24 $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 General Fund Water Fund Sewer Fund 2020-21 $576,282 $165,865 $154,981 2021-22 $713,915 $202,060 $212,356 2022-23 $733,992 $194,612 $224,385 2023-24 $858,539 $168,717 $236,491 In conclusion, although the village’s finances are favorable at this time, there are challenges to consider: • Aging infrastructure and equipment. • Cost and availability of supplies, equipment, and services. • Finding and maintaining reliable personnel. We have maintained adequate fund balances; we continue to monitor expenses and budget responsibly; and we are always looking for safe, viable sources of revenue, that in turn stabilize the village tax rate. 4