Airport Committee

AIRPORT COMMITTEE July 30, 2012 Page 1 Members Present: Frey, Hatlelid, Knudsvig, Larson, Lehner, Rued, Seymour. Members Absent: None. Others Present: City Clerk, City Attorney, Assistant City Attorney, Finance Director, Airport Director, Police Chief, Public Works Director, Traffic Engineer, Airport Engineers, and Alderman B. Miller. To the Honorable Mayor and All Aldermen: Following are the recommendations from the Airport Committee meeting called to order at 4:15 p.m., July 30, 2012: 1. That the City Council authorize the Airport Director to solicit Requests for Proposals to a security provider at the Airport with a start date of October 1, 2012. ********** The above motion by Alderman Lehner and seconded by Alderman Frey. Upon questioning, the Police Chief stated the Transportation Security Administration (TSA) sets the requirement for security needs based on enplanements. He indicated the presence of a security provider at the Airport would increase the available staff and improve response time by the Police Department as the officer providing security is not allowed to leave the Airport, even in times of an emergency elsewhere. The Airport Director stated a grant application has been submitted to the TSA for funding of this service. He indicated two companies have expressed interest in the bid. Whereupon, a vote was taken on the above motion by Alderman Lehner, seconded by Alderman Frey and carried unanimously. 2. That the City Council authorize the Airport Director to solicit Requests for Proposals to Rental Car agencies at the Airport; further, negotiate new contracts for a term of five (5) years beginning January 1, 2013 and continuing through December 31, 2017 and coordinate the mobilization with selected concessionaires; and further, authorize the Mayor to sign all new rental car concession agreements on the City’s behalf. ********** The above motion by Alderman Lehner and seconded by Member Rued. AIRPORT COMMITTEE July 30, 2012 Page 2 Upon questioning, the Airport Director stated bids would be opening in September with a recommendation for bid award at the October City Council meeting. He commented the Airport currently has three providers. He indicated four providers would be ideal with five providers being the maximum. He further indicated additional providers could be added in the future. Whereupon, a vote was taken on the above motion by Alderman Lehner, seconded by Member Rued and carried unanimously. 3. That the City Council approve a professional services contract in the amount of $441,000 with Kadrmas, Lee, and Jackson for the design and bidding services related to the Airport terminal access road and parking lot; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Lehner and seconded by Member Larson. Upon questioning, the Airport Director indicated the project cost is estimated at $8.4 million. The Finance Director indicated bonding is the only funding source identified at this time. Discussion was held regarding signage, parking lot access points, traffic concerns, the number of project parking spaces, and future left hand turn signal onto Broadway from 3rd Street NW. Whereupon, a vote was taken on the above motion by Alderman Lehner, seconded by Member Larson and carried unanimously. General Information The Airport Director provided an update on current airport projects. He reported the design work for the new terminal is continuing on schedule. He stated a design model will be provided. He commented the Taxiway ‘C’ project is scheduled for completion in September 2012. He reported the security upgrade project is delayed due to shortage of fiber optic materials. Chairman Hatlelid reported information would be provided in the near future regarding the pros and cons of keeping the existing Airport terminal. There being no further business Chairman Hatlelid adjourned the Airport Committee at 4:57 p.m. Respectfully submitted, Lisa Jundt, City Clerk