Airport Committee

AIRPORT COMMITTEE September 30, 2014 Page 1 Members Present: Frey, Hatlelid, Knudsvig, Larson, Lehner, Rued, Seymour Members Absent: None Others Present: City Manager, City Clerk, Assistant City Attorney, Finance Director, City Comptroller, City Treasurer, City Engineer, Assistant City Engineer, Traffic Engineer, Fire Chief, Police Chief, Captain White, Public Works Director, Assistant Public Works Director, Auditorium/Recreation Director, Public Information Officer, Alderman B. Miller, Jill Schramm, Dave Schwengler, and Kevin Ploof To the Honorable Mayor and All Aldermen: Following are the recommendations from the Airport Committee meeting called to order at 4:30p.m., September 30, 2014: 1. The City Council approve and adopt the proposed mission statement for the Minot International Airport. ********** The above motion by Alderman Lehner, seconded by Alderman Frey and carried unanimously. 2. The City Council award the bid to Strata Corporation in the amount of $4,381,086.50 for the Apron Phases 3 & 4 construction, approve the use of Airport Revenue Bonds for the City’s cost share; and further authorize the Mayor to sign all contracts, documents, federal and state grants, and a Notice to Proceed associated with this project on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Frey and carried unanimously. 3. The City Council approve Amendment #2 to the professional services agreement for design of the new terminal Apron – Phases 3 & 4 in the amount of $40,000 to KLJ, approve the use of Airport Revenue Bonds for the City’s cost share; and further authorize the Mayor to sign the agreement and any related federal or state funding grant documents on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Frey and carried unanimously. 4. The City Council approve a professional services agreement for CA/CO and closeout services related to the Apron Phase 3 & 4 project in an amount of $320,000.53 to KLJ; and further authorize the Mayor to sign the agreement, any required waivers and any related federal or state funding grant documents on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Frey and carried unanimously. AIRPORT COMMITTEE September 30, 2014 Page 2 5. The City Council accept the bid offer by Travis Seiffert in the amount of $1,252 for 1986 Sweepster, 1966 GMC Jet Fuel Truck and the 1968 Ford F600 Jet Fuel Truck Airport Surplus Property. ********** The above motion by Alderman Lehner, seconded by Alderman Frey and carried unanimously. 6. Informational - Discussion - Strategic Plan Initiatives ********** The Airport Director asked the Committee to provide input on how to address the strategic plan initiative. He reminded the Committee that some funding for potential rebranding was set aside in the 2015 Budget. Alderman Lehner stated he was concerned with marketing and rebranding due to the lateness in the year of opening a new terminal. He suggested there be a softer opening. Alderman Hatlelid asked the Airport Director to come back with more information on rebranding and stated he would like to see the terminal Activation Plan initiative as a priority. The Airport Director stated his recent discussion with KLJ on business planning pointed to more of a Master Plan. He stated the Minot Airport will be receiving $1.96 million dollars in entitlement funding for 2015, based on enplanements for 2014. Alderman Hatlelid suggested the Airport Director work with the City Manager on the Organizational Re- design and Structure Initiative. 7. Informational - Project Updates ********** The Airport Director stated the Minot Aero Center has had concrete poured to complete the extending pavement connection from the existing building to the new building. He stated the parking lot Phase 1 project has some completed. The Airport Director continued by saying the Airport is down 7% in enplanements last month, most likely due to the start of the school year. He also noted the Airport is still on target to be comparable to last year with regard to enplanement. The Airport Director stated the Minot Airport will be losing service from Frontier Airlines in the first quarter of 2015 but they may return in the 2nd quarter. He stated this is a strategic move by Frontier as they are reducing a lot of service from Denver and shifting service areas. Mike Mahoney of KLJ stated AIP money was provided in two disbursements on Taxiway D, and they will be closing Taxiway D by the end of the year. He also said they have received AIP discretionary funds to complete the Apron project. He said Phase I subgrade work is mostly done on the Apron project and the contractor will have all gravel work done this fall with the estimated completion date for the Apron project being Spring of 2015. Mr. Mahoney continued by stating the terminal steel structure is approximately 80% complete. He said the contractor has started to frame the exterior to be able to work through the winter. He stated the Airport road reconfiguration, parking lot and access road are progressing as well. Mr. Mahoney said the contractor has run into organic material that has needed to be replaced, AIRPORT COMMITTEE September 30, 2014 Page 3 which will cost more money, but the contractor is pushing to get as much paving as possible done this fall. Mr. Mahoney concluded by stating they are working on an issue with the Finance Department to finish payment for the Snow Removal Equipment building and to close out the project. He noted the Environmental Assessment is nearing completion and hopes to submit the Final Assessment to the Federal Aviation Administration (FAA) by the years end. Upon questioning by the Committee Member, Mr. Mahoney stated the 8/26 Runway project will most likely be done as a 2 Phase project next year. 8. Informational/Discussion - Selection Committee for RFQs ********** The Airport Director stated there will be future Request for Qualifications (RFQs) published for furniture Selection, jet bridges, mechanical maintenance contract and other items. He stated he would like to have a Core Selection Committee to review RFQs comprised of the following:  2 – Airport Committee Members  1 – Airport Representative  2 – Appointee from City Manager or Mayor  1 – Ad-hoc (if needed – IT specialty or mechanical or another expert) 9. Informational - Airport Security ********** Alderman Seymour commented there is limited security in the morning hours and at 6:00pm in the Minot Airport. He stated he would like to see hours on security changed. The Airport Director stated security contract hours run from 10am and 6pm each day in 8 hour shifts. He stated he is looking to have more security during peak hours of the day but there are issues in having adequate security on days when there are back to back flights. The Airport Director stated he is looking to change the schedule of security and has looked at potential split shifts but this option seems unlikely to happen. He stated that he would give an updated report at the October Airport Committee. The Airport Director concluded by noting if they add hours or holiday work, they would need to pay overtime to contracted services. There being no further business, Chairman Hatlelid adjourned the meeting at 4:54 p.m. Respectfully submitted, Lisa Jundt City Clerk