City Council

November 2, 2020 Regular City Council Meeting MINOT CITY COUNCIL – SCHEDULED MEETING – NOVEMBER 2, 2020 AT 5:30 P.M. ROLL CALL Members Present: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance MAYOR'S REPORT The Mayor described some of his meetings and activities over the past month. October 7th – COVID Coalition Phone Conference​ October 8th – Magic City Discovery Center Ground Breaking​ October 8th – MADC Board Meeting​ October 9th – NDLC Legacy Fund Conference Call​ October 12th – Personal Day, Moose Hunting​ October 13th – Special City Council Meeting​ October 14th – COVID Call ND Mayor’s with Governor Burgum​ October 14th – MADC Intermodal Press Event​ October 14th – MREFPP Home Acquisition Closing​ October 19th – Legislative Outreach Meeting​ October 19th – Special City Council Meeting​ October 19th – Regular City Council Meeting​ October 20th – Prayer Vigil at Trinity​ October 21st – COVID Coalition Phone Conference​ October 22nd – COVID Call ND Mayor’s with Governor Burgum​ October 22nd – Special City Council Meeting​ October 23rd – Quick Launch Training at MAFB​ October 26th – Special City Council Meeting​ October 27th – Guess Lecturer at MSU via Zoom (Public Speaking) ​ October 27th – COVID Task Force Meeting (Teams)​ October 28th – Special MADC Meeting​ October 29th – MREFPP Home Acquisition Closing​ October 29th – COVID Call ND Mayor’s with Governor Burgum​ October 30th – Special MADC Meeting​ October 30th – Interview with Student on Minot Events (Zoom) ​ He also said, there were numerous phone calls, e-mails, and individual contact concerning City business. ​ The Mayor then invited First District Health Unit Director, Lisa Clute, via phone, to provide a COVID update. She described the latest statistics for Ward County by stating, there are 1,188 active cases and the City of Minot has the bulk of the cases. The days’ test positivity rate was 22.72% and there are 54 recorded deaths. The 14-day positivity rate is at 22.3% and anything over 15% is considered critical. There are currently 111.4 active cases per 10,000 and anything over 40 is considered critical. She then described how the cases are spread across different age groups with a bulk of the cases in the age range of 20-29, followed by 30-39, 40-49, and equal numbers across the 50-59 range and the 80+ range. She said, she meets with Trinity frequently and there is a staff shortage. She also said, First District Healthy Unit has 11 members of staff who have either tested positive are in quarantine or are isolating. There will be a press conference the following day with Dr. Nwaigwe, an infectious disease specialist and Dr. Sather from Trinity providing updates.  November 2, 2020 Regular City Council Meeting Alderman Ross asked about the number of people who have survived after testing positive. Ms. Clute said she would find the information and report back. Alderman Ross also asked about the process of notification and treatment from First District Health Unit. Ms. Clute explained that First District Health Unit does not provide medical treatment and that advice would need to come from the individual’s doctor. They do however, provide guidance on general health tips to improve the immune system such as promoting exercise and healthy diets. Alderman Podrygula asked about the availability of hospitals and ICU beds, to which Ms. Clute responded by saying, they assess capacity daily. She said she cannot speak for Trinity but hospitals are tight across the state. Alderwoman Evans asked Chief Klug if the mask mandate has had an impact on the Police Department. Chief Klug said, most inquiries have been handled by dispatch advising the caller to speak with a business’s management. There have been a couple calls where a business requested removal of a person refusing to wear a mask. His staff is monitoring those situations and if issues arise, he will bring it to Council. The Mayor concluded his report by saying there are ongoing conversations at the state level to discuss options that would mitigate the spread without negatively impacting the economy. MAYORAL APPOINTMENTS Alderman Podrygula moved the City Council confirm the following Mayoral appointments: Planning Commission Charles DeMakis reappointed with a term to expire December 31, 2024. Electrical Board Joe Brandvold reappointed with a term to expire August 2022. Rob White reappointed with a term to expire November 2022. Dayne Braaten reappointed with a term to expire November 2022. Heating & Air conditioning Board Caleb Bulow appointed with a term to expire November 2022. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. CITY MANAGER REPORT Acting City Manager, David Lakefield, began by listing upcoming meeting dates including, election day November 3rd, Planning Commission November 4th, Virtual City Manager Candidate Open House November 4th, City Manager Candidate Interviews November 5th, City Council meeting November 16th, and MAGIC Fund November 20th. He continued with an update of NDR programs. The Resilient Homebuyer Program is on track to close 25 forgivable mortgages by the end of November, exceeding the goal for 2020. Zombie homes continue to be eliminated with 11 left out of the 33 total properties. Buyout offers will be made to property owners in the MI-5 Phase of Flood Control. Buyouts are on track with the design and construction schedule of the Souris River Joint Board. Mr. Lakefield provided updates on construction projects around the city. The 31st Ave Reconstruction is completing the remaining asphalt street tie-in and will be fully open to traffic by the end of the week. Shared used paths, sidewalks, landscaping and seeding will take place in spring 2021. The 10th Street Sewer Replacement project is completing the final lift of paving this week. Final landscaping, seeding, and miscellaneous items will occur in spring 2021. The 8th Street Improvement Project installed the final lift of paving the week of October 31st. Sidewalk concrete work will continue this  November 2, 2020 Regular City Council Meeting week and remaining tasks will occur in spring 2021. As the City Engineer demonstrated during the previous Council meeting, the Broadway Corridor Study is accepting public input through the website movingbroadway.com. He said, it has been going well so far, with over 1,700 unique visits to the site. Phase MI-1 of the MREFPP is moving forward with the final lift of asphalt on 4th Avenue/Railway Avenue this week. The Pump Station exterior work is finished and electrical and interior work will continue through winter. Phase MI-2/3 is complete. Phase MI-4A finished rerouting water and sewer lines and the contractor is relocating water on Western Avenue. Burdick is expected to be repaved and open by next week. The Water Treatment Plant Expansion is finishing work inside. The watermain replacement is almost complete and new pavement around the plant is expected next week. He announced that JARVIS, the new software system is now up and running after the go-live date was pushed back by one month. He thanked the staff for working diligently through all obstacles. He then demonstrated how the approval process will work and how information will be accessible to all users. He also said, future integrations with asset management software will add to the programs effectiveness. Mr. Lakefield introduced two new employees for the City of Minot. John Van Dyke is the new Principle Planner and Jonathan Rosenthal is the Economic Development Administrator. He concluded his report by providing employee COVID statistics. He said, during their task force meeting, they decided to compile weekly statistics regarding employee updates. As of noon, that day, there were 16 employees who tested positive for COVID. There are 36 in quarantine or isolating due to close contact and 9 working remotely. There are about a dozen employees out sick who have not tested positive for COVID. The Mayor commented that they decided to track statistics weekly to provide a snapshot and ensure continuation of City services. CITY ATTORNEY REPORT The City Attorney submitted a written report. CITY COUNCIL MINUTES – APPROVED Alderwoman Olson moved the City Council approve the minutes of the October 19th regular City Council meeting, and the October 19th, October 22nd, and October 26th Special City Council meetings. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. BILLS & TRANSFERS – APPROVED Alderwoman Olson moved the City Council approve bills and transfers for October in the amount of $12,761,241.87 as follows: AAAE 275.00 AIRSIDE SOLUTIONS 9870.00 1003240 284101 ACKERMAN ESTVOLD 116157.00 AIRSIDE SOLUTIONS 547.86 284098 284448 ACKERMAN ESTVOLD 18858.50 ALL AMERICAN TROPHIES 32.00 284597 284102 ACME TOOLS 434.25 ALL AMERICAN TROPHIES 204.00 284099 284270 ACME TOOLS 3628.82 ALL AMERICAN TROPHIES 39.95 284268 284449 ACME TOOLS 185.39 ALL AMERICAN TROPHIES 36.00 1003241 1003243 ADOBE SYSTEMS INC. 29.99 AMANO MCGANN, INC 11456.54 1003242 284437 ADVANCED BUSINESS METHODS 1083.27 AMAZON.COM 6774.41 284100 1003248 ADVANCED BUSINESS METHODS 3796.51 AMAZON/GECRB 769.74 284269 284104 ADVANCED BUSINESS METHODS 713.35 AMAZON/GECRB 1909.28 284447 284451  November 2, 2020 Regular City Council Meeting AMERICAN WELDING & GAS, INC. 2758.44 284105 DAKOTA FIRE EXTINGUISHER 197.43 1003273 AMERICAN WELDING & GAS, INC. 9471.05 284271 DAKOTA FLUID POWER, INC 87.39 284124 AMERICAN WELDING & GAS, INC. 116.13 1003249 DAKOTA FLUID POWER, INC 50.82 284287 AMERITAS LIFE INSURANCE CORP 1676.88 284107 DAKOTA FLUID POWER, INC 730.51 284475 AMERITAS LIFE INSURANCE CORP 1676.88 284452 DAKOTA FLUID POWER, INC 72.77 1003274 ANDERSON, JANET 73.64 284272 DAKOTA OUTERWEAR CO. 443.81 1003275 APEX ENGINEERING GROUP 105583.43 284273 DAKOTA TRUCK & FARM 264.52 284476 APEX ENGINEERING GROUP 18693.00 284453 DAVIDSON CONSTRUCTION 30400.00 284125 APH/AUTO VALUE 233.98 284454 DD ENHANCEMENTS, LLP 2500.00 284126 APPLE BOOKS LLC 1095.63 284108 DECOTEAU, WILLIAM 270.00 284288 APPLIED CONCEPTS, INC/STALKER RADAR 110.00 284455 DELL MARKETING L.P. 2553.19 1003276 ARAMARK 163.28 284106 DELTA AIR LINES 487.20 1003277 ARAMARK 81.64 284274 DEMCO 369.21 1003278 ARAMARK 81.64 284456 DENNY'S ELECTRIC, LLC 466.00 284477 ARCHKEY TECHNOLOGIES 625.00 284109 DIG IT UP BACKHOE SERVICE 3500.00 284127 ARFF SPECIALISTS, LLC 15000.00 284110 DIRECTV 266.97 1003279 ARROWHEAD ACE HARDWARE 251.31 1003250 DL BARKIE CONSTRUCTION INC 7920.00 284128 ASPHALT PRESERVATION COMPANY, INC. .00 284111 DOMESTIC VIOLENCE CRISIS CENTE 989.39 284289 ASPHALT PRESERVATION COMPANY, INC. 362658.66 284229 DOOLEY, LISA 300.00 284290 ASSETWORKS LLC 12109.04 284275 DORSEY & WHITNEY 13999.50 284478 ASTECH 22032.00 284112 EAGLE TECHNOLOGY MANAGEMENT, INC. 629.00 1003280 AT&T 3377.73 1003252 EAPC ARCHITECTS 6490.00 284129 BAKER & TAYLOR BOOKS 14450.84 1003254 ECOLAB 505.27 284291 BAKKE GRINOLDS WIEDERHOLT 574.00 284113 ECOLAB 122.24 284479 BAKKE GRINOLDS WIEDERHOLT 769.50 284276 ECOLAB 94.04 1003281 BALTIC NETWORKS/VARGYAS 679.57 1003255 ELDORADO NATIONAL - CALIFORNIA 1009.09 284130 BARRY'S EXCAVATING CONSTRUCTION 132.50 284114 ELDORADO NATIONAL - CALIFORNIA 92.63 284292 BATTERIES PLUS BULBS #639 17.95 284277 ELDORADO NATIONAL - CALIFORNIA 194.07 284480 BATTERIES PLUS BULBS #639 34.95 284458 ELLIS MANUFACTURING CO., INC. 1000.00 1003282 BATTERIES PLUS BULBS #639 501.95 1003256 EMERGENCY AUTOMOTIVE TECHNOLOGIES 1847.94 284293 BAXTER, CLINTON AND CAROLYN 3236.00 284278 EMERGENCY AUTOMOTIVE TECHNOLOGIES 213.44 284481 BEAN, EILEEN 34.62 284459 ENERBASE 17738.69 284142 BECHTOLD PAVING 10132.50 284115 ENERBASE 27339.47 284313 BECHTOLD PAVING 14650.50 284279 ENERBASE 22302.72 284498 BECHTOLD PAVING 12771.75 284460 ENERBASE 530.31 284604 BERRY DUNN MCNEIL & PARKER LLC 38950.00 284230 ENERBASE 1778.14 1003283 BERRY DUNN MCNEIL & PARKER LLC 30210.00 284461 EVANS, PAXTON 17.99 284143 BEST BUY BUSINESS ADVANTAGE ACCOUNT 817.93 1003257 EVIDENT, INC 1097.96 1003284 BLUESTONE CONSTRUCTION, INC 51991.69 284598 FACTORY MOTOR PARTS 1167.46 284144 BLUETARP FINANCIAL, INC 39.99 284280 FACTORY MOTOR PARTS 1570.62 284315 BLUETARP FINANCIAL, INC 27.37 284462 FACTORY MOTOR PARTS 982.02 284499 BLUETARP FINANCIAL, INC 702.78 1003259 FACTORY MOTOR PARTS 559.98 1003285 BNSF RAILWAY COMPANY 20.00 284281 FARGO GLASS & PAINT COMPANY 14746.00 284145 BNSF RAILWAY COMPANY 25.00 284463 FASTENAL COMPANY 118.43 284146 BONN, BRIEANNA 250.00 284599 FASTENAL COMPANY 24.39 284500 BORDER STATES INDUSTRIES INC 37.26 284600 FASTENAL COMPANY 203.51 1003286 BORDER STATES INDUSTRIES INC 147.80 1003260 FEDERAL EXPRESS 8.43 284147 BRADY MARTZ 1250.00 284282 FEDERAL EXPRESS 6.84 284316 BRAUN INTERTEC CORPORATION 547.50 284116 FEDERAL EXPRESS 4.76 284501 BRAUN INTERTEC CORPORATION 640.00 284464 FEDERAL EXPRESS 185.93 1003287 BROADWAY PRINTING COMPANY 1607.50 284465 FERGUSON ENTERPRISES, INC 1.99 1003288 BROADWAY PRINTING COMPANY 250.00 1003261 FERGUSON WATERWORKS #2516 23166.50 1003289 BUDGET MUSIC & VIDEO 1078.02 1003262 FINDAWAY WORLD, LLC 401.44 1003290 BUTLER MACHINERY CO. 6674.68 284283 FIRE EQUIPMENT CO. 1351.00 284148 BUTLER MACHINERY CO. 1578.32 1003263 FIRST DISTRICT HEALTH UNIT 20833.34 284233 C&C PLUMBING AND HEATING 127.50 284117 FIRST INTERNATIONAL BANK & TRUST 1220.00 284605 C&C PLUMBING AND HEATING 127.50 1003264 FIRST WESTERN INSURANCE 50.00 284317 CARAHSOFT TECHNOLOGY CORPORATION 24874.91 284118 FLAGSTAD, SANDY 20.00 284149 CAROLINA SOFTWARE 250.00 284284 FLEETMIND SOLUTIONS INC 1987.50 284318 CASHWISE 50.00 284466 FLEETMIND SOLUTIONS INC 10.07 1003291 CDM SMITH 158483.25 284119 FLEXIBLE PIPE TOOL COMPANY 43.00 284319 CDM SMITH 199028.50 284467 FLORES CONCRETE CONSTRUCTION, INC 19314.00 284502 CDW GOVERNMENT INC 262.00 284468 FORCE AMERICA 488.02 284503 CDW GOVERNMENT INC 1226.22 1003265 FORTERRA PIPE & PRECAST 9490.50 284320 CHRISTIANSON HEATING & AIR 1306.65 284469 FSX EQUIPMENT 2540.12 284150 CITY LAUNDRY 27.96 1003266 FUELMASTER SYN-TECH SYSTEMS, INC 175.00 284321 CITY OF MINOT 50.00 284120 G & P COMMERCIAL SALES 700.00 284322 CITY OF MINOT 20.00 284470 G & P COMMERCIAL SALES 189.61 284504 CLEAN HARBORS ENV. SERVICES 162.25 1003267 G & P COMMERCIAL SALES 713.47 1003292 CODE RED HEADSETS 2432.00 1003268 GAFFANEYS 138.61 284323 COLONIAL LIFE PREMIUM PROCESSING 2603.90 284121 GAFFANEYS 101.70 284505 COLONIAL LIFE PREMIUM PROCESSING 2560.67 284471 GALE 235.96 284151 COMPUTER STORE 189.98 1003269 GALE 82.47 284324 CORE & MAIN 4480.33 1003270 GALE 74.22 284506 CRAIG MONUMENTS 500.00 284285 GALE 463.57 1003293 CREDIT COLLECTIONS BUREAU 200.00 284231 GAME STOP 1194.87 1003294 CREDIT COLLECTIONS BUREAU 200.00 284438 GEFROH ELECTRIC 3779.75 284152 CREDIT COLLECTIONS BUREAU 200.00 284601 GEFROH ELECTRIC 2226.75 1003295 CURB 2 CURB, LLC 400.00 284122 GENERAL TRADING .00 284153 CURT'S STARTER & ALT. SERVICE 265.00 284472 GENERAL TRADING 15.36 284234 CURT'S STARTER & ALT. SERVICE 284.42 1003271 GENERAL TRADING 138.30 284326 DACOTAH PAPER CO. 293.64 284123 GENERAL TRADING 162.13 284507 DACOTAH PAPER CO. 2080.83 284286 GENERAL TRADING 132.45 1003296 DACOTAH PAPER CO. 1494.60 284473 GERDAU RECYCLING 33.49 284327 DACOTAH PAPER CO. 3233.44 1003272 GERDAU RECYCLING 63.72 1003297 DAKOTA CONCRETE CONSTRUCTION 12523.00 284474 GFOA 610.00 1003298 DAKOTA FENCE 5393.00 284232 GFOA 150.00 1003299  November 2, 2020 Regular City Council Meeting GLASS DOCTOR 193.00 284328 MAGIC CITY GARAGE DOOR COMPANY 5985.00 284529 GLASS DOCTOR 244.85 284508 MAGIC CITY GARAGE DOOR COMPANY 117.50 1003318 GOETTLE, SHANE C 3500.00 284155 MAIN ELECTRIC CONSTRUCTION 2103.92 284172 GOFF, EMILY 1615.00 284329 MAIN ELECTRIC CONSTRUCTION 7943.57 284361 GOFF, EMILY 1120.00 284509 MAIN ELECTRIC CONSTRUCTION 375.00 284530 GRAINGER 1492.10 1003300 MAK, SUHERMIN 25.00 284362 GRAND FORKS FIRE EQUIPMENT 11616.00 284236 MARCO, INC 235.24 284173 GRAND FORKS FIRE EQUIPMENT 4497.39 284510 MARCO, INC 175.00 284174 GRAND HOTEL 15.85 1003301 MARCO, INC 1669.88 284363 GRANITE SPRINGS CO. 66.50 1003302 MARCO, INC 267.00 284531 GRAPHICS LETTERING & TRIM 70.00 284156 MARCO, INC 262.04 284532 GRAVEL PRODUCTS, INC. 1259.83 1003303 MARCO, INC 381.33 284607 GRAYBAR 50.40 284157 MARKETPLACE FOODS 156.04 1003319 GRAYBAR 658.08 284511 MATERIAL TESTING 4226.00 1003320 GRAYBAR 358.20 1003304 MATHRE COMMUNICATIONS INC 250.00 284365 GREAT LAKES CHAPTER AAAE 35.00 284330 MCWILLIAMS, MIKAYLA 33.58 284366 GREY HOUSE PUBLISHING 264.00 1003305 MEADOWS, CASEY 270.00 284367 HACH 1810.11 1003306 MENARDS 32.76 284368 HAISCH, CATHIE & JUSTIN 564.00 1003307 MENARDS 5251.61 1003324 HANSON AUTO CRUSHING & TRUCKING 6553.85 284332 MICROSOFT CORPORATION 970.00 1003326 HANSON, JONATHAN 270.00 284333 MIDSTATES WIRELESS, INC 2125.00 284246 HARLEYS 6.99 284158 MIDSTATES WIRELESS, INC 875.00 284608 HARLEYS 6.99 284334 MIDWEST TAPE 23.97 284247 HARLOW'S BUS SALES INC. 39500.00 284237 MIDWEST TAPE 1605.47 284533 HAWKINS, INC 4375.00 284159 MILITARY NAMES 34.65 1003327 HAWKINS, INC 16495.41 284335 MILLER LAW OFFICE, P.C. 210.00 284534 HAWKINS, INC 3750.00 284515 MILLER, GANNON 15.31 284370 HAWKINS, INC 1605.50 284606 MINOT AUTO 1087.08 284178 HERC-U-LIFT INC MINOT 365.40 284336 MINOT AUTO 1938.90 284376 HERMANSON, BROOK 5.00 284239 MINOT AUTO 1270.18 284537 HILGENKAMP, TATE 50.00 284337 MINOT AUTO 494.90 1003328 HILGENKAMP, TATE 50.00 284516 MINOT AUTOMOTIVE CENTER 193.26 284377 HIRSHFIELD'S 11.98 1003308 MINOT AUTOMOTIVE CENTER 43.31 284538 HOBBY LOBBY 44.94 1003309 MINOT CHAMBER OF COMMERCE 7800.00 284539 HOME DEPOT CREDIT SERVICES 44.88 284338 MINOT CHAMBER OF COMMERCE 150.00 1003329 HOME DEPOT CREDIT SERVICES 62.07 284517 MINOT COMMISSION ON AGING 8750.01 284248 HOME DEPOT CREDIT SERVICES 790.81 1003310 MINOT CONVENTION&VISITORS BUR. 12788.87 284179 HOME OF ECONOMY 368.73 1003311 MINOT CONVENTION&VISITORS BUR. 15827.00 284378 HOUSTON ENGINEERING, INC 123581.44 284160 MINOT CONVENTION&VISITORS BUR. 7969.91 284441 HOUSTON ENGINEERING, INC 26731.17 284240 MINOT CONVENTION&VISITORS BUR. 9270.31 284540 HOUSTON ENGINEERING, INC 40388.34 284518 MINOT DAILY NEWS 25.84 284180 HP INC 826.00 284161 MINOT DAILY NEWS 1164.32 284379 HP INC 1150.00 284519 MINOT DAILY NEWS 221.16 284541 HUWE, BARB 350.00 284241 MINOT ELECTRIC 2680.87 1003330 HYDRO KLEAN 83633.07 284339 MINOT EMPLOYEE DONATIONS 2242.13 284609 I. KEATINGS FURNITURE INC. 19100.00 284162 MINOT PARK DISTRICT 5000.00 284249 IACP 250.00 1003312 MINOT PARK DISTRICT 613190.34 284542 INFORMATION TECHNOLOGY DEPARTMENT 2760.20 284342 MINOT PARK DISTRICT 1000.00 284610 INTERSTATE BATTERY SYSTEM 60.95 284163 MINOT PAVING 216200.87 284181 INTERSTATE BATTERY SYSTEM 278.95 284343 MINOT PAVING 2064.37 284543 IVERS PLUMBING & SPRINKLER SYSTEMS 3900.00 284520 MINOT PUBLIC SCHOOLS CLC 226160.00 284611 JEREMY CROXALL TILE 800.00 284344 MINOT RESTAURANT SUPPLY 332.50 1003331 JERRY'S REPAIR & ALIGNMENT 85.00 284345 MINOT VETERINARY CLINIC 2858.00 1003332 JOHNSON, JENNA 2165.00 284346 MINOT WELDING COMPANY 94.50 284544 JOHNSON, JENNA 1695.00 284521 MINOT, CITY OF 1.37 284182 JOYCE, LISA 10.00 284347 MINOT'S FINEST COLLISION CENTER 8946.80 284545 JRX LLC 9020.00 284348 MISC P CARD VENDOR 11962.40 1003338 KELLER PAVING AND LANDSCAPING 171396.75 284165 MISCELLANEOUS A/R 1162.50 284210 KIMBALL MIDWEST 121.30 284522 MISCELLANEOUS A/R 450.00 284217 KLJ ENGINEERING LLC (BISMARCK) 900.00 284166 MISCELLANEOUS A/R 61.58 284235 KLJ ENGINEERING LLC (BISMARCK) 1600.00 284349 MISCELLANEOUS A/R 3.26 284369 KLJ ENGINEERING LLC (BISMARCK) 1316.74 284523 MISCELLANEOUS A/R 4141.50 284444 KRAUS FLOORING 440.00 284351 MN CHILD SUPPORT PAYMENT CENTER 172.12 284250 LACROIX, RANDI 43.01 284352 MONLEY, RANDI 31.74 284183 LANDMARK STRUCTURES 677496.50 284353 MOTOROLA 506992.20 284251 LANDRUM AND BROWN, INC 7410.00 284167 MURPHY, MIKE 126.50 284252 LANDRUM AND BROWN, INC 4090.00 284524 MUUS LUMBER 53.52 1003339 LAWSON, DAN 50.00 284525 MVTL LABORATORIES 743.00 1003340 LEARNING OPPORTUNITIES, INC 41.90 284168 NAPA AUTO PARTS 1133.17 284186 LEARNING OPPORTUNITIES, INC 2473.88 284526 NAPA AUTO PARTS 892.71 284381 LEMERE, CHARITY 52.90 284243 NAPA AUTO PARTS 1731.49 284548 LEMERE, CHARITY 94.30 284527 NAPA AUTO PARTS 660.20 1003341 LEXISNEXIS MATTHEW BENDER 80.10 284169 NATIONAL CHILD SAFETY COUNCIL 175.00 284187 LEXISNEXIS MATTHEW BENDER 301.61 284439 NATIONAL PAYMENT CORPORATION 143.74 284382 LEXISNEXIS MATTHEW BENDER 89.37 1003313 ND CHILD SUPPORT 25.00 284188 LHOIST NORTH AMERICA OF MISSOURI 32831.82 284170 ND CHILD SUPPORT 310.00 284383 LHOIST NORTH AMERICA OF MISSOURI 18482.72 284354 ND DEPT OF HEALTH 521.70 284384 LHOIST NORTH AMERICA OF MISSOURI 22103.72 284528 ND DEPT OF TRANSPORTATION 11.50 284189 LIDDELL, MARSHAL 50.00 284355 ND DEPT OF TRANSPORTATION 1022930.85 284549 LITTLE GREEN BUTTON LIMITED 450.00 1003314 ND DEPT OF TRANSPORTATION 11.50 284550 LOCATORS & SUPPLIES 407.45 1003315 ND DEPT OF TRUST LANDS 3748.43 284386 LOWES GARDEN CENTER 2621.25 284358 ND FIREFIGHTER'S ASSOCIATION 100.00 284387 LOWES PRINTING, INC. 400.85 1003316 ND FRATERNAL ORDER OF POLICE 1412.50 284612 M&T FIRE AND SAFETY INC 128.66 1003317 ND LEAGUE OF CITIES 325.00 1003342 MACKEY, LAVAUN 25.00 284171 ND ONE CALL, INC 1118.15 284388 MADC 30416.67 284359 ND STATE LIBRARY 11.44 284389 MAGIC CITY GARAGE DOOR COMPANY 654.75 284360 ND STATE RADIO COMM. 3000.00 284390  November 2, 2020 Regular City Council Meeting NEBRASKA CHILD SUPPORT PAYMENT 563.08 284253 SRT COMMUNICATIONS 19455.16 1003369 NEBRASKA CHILD SUPPORT PAYMENT 563.08 284442 STATE WATER COMMISSION 610889.63 284211 NEBRASKA CHILD SUPPORT PAYMENT 563.08 284613 STATE WATER COMMISSION 14674.39 284410 NEUHALFEN, RODNEY BRIAN 50.00 284254 STATE WATER COMMISSION 863263.38 284573 NEUHALFEN, RODNEY BRIAN 50.00 284551 STEIN, JEANNE 20.01 284411 NEWMAN TRAFFIC SIGNS 2750.80 284190 STEIN'S INC. 111.72 1003370 NINTEX USA INC 3160.00 284191 STODDARD, DEANNA 384.20 284574 NISSEN, KEVIN 141.62 284391 STRAND, TOBY 20.00 284212 NORTH COUNTRY MERCANTILE 88.18 1003343 STREAKWAVE WIRELESS INC. 1206.24 1003371 NORTH DAKOTA E-WASTE LLC 5638.07 284392 STREICHER'S 4258.98 1003372 NORTH PRAIRIE RURAL WATER 58.52 1003344 SUBWAY OF MINOT 72.98 1003373 NORTHERN TESTING 130.00 284255 SUN LIFE FINANCIAL 73.00 284214 NORTHERN TESTING 195.00 284552 SUN LIFE FINANCIAL 73.00 284575 NORTHWEST FLOORING INC 7543.75 284393 SUNDHEIM, JESSICA 39.84 284263 NORTHWEST TIRE AND RETREAD 9119.16 284193 SUNDRE SAND & GRAVEL, INC. 646.24 284412 NORTHWEST TIRE AND RETREAD 8110.70 284395 SUNDRE SAND & GRAVEL, INC. 4574.24 284576 NORTHWEST TIRE AND RETREAD 12176.26 284555 SVL SERVICE CORPORATION 2465.00 284215 NOVA FIRE PROTECTION CO. 2807.00 284556 SWANSON & WARCUP, LTD 66070.01 284577 OFFICE DEPOT 1128.32 1003346 SWANSTON EQUIPMENT 170.24 284216 OK AUTOMOTIVE 37.19 1003347 SWANSTON EQUIPMENT 2822.04 284413 OLSON'S TOWING 760.00 284396 SWANSTON EQUIPMENT 2264.16 284578 OLYMPIC SALES INC 747.07 284194 SWANSTON EQUIPMENT 1402.28 1003374 OVERHEAD DOOR CO. OF MINOT 24.50 1003348 TARGET 15.00 284414 PARK CONSTRUCTION 527153.19 284397 TARGET 102.90 1003375 PBBS EQUIPMENT CORPORATION 1573.14 284195 TEAM ELECTRONICS INC 443.00 284415 PETCO 110.98 1003349 TEAM ELECTRONICS INC 16.00 1003376 PFM ASSET MANAGEMENT, LLC 2500.00 284196 TERMINAL SUPPLY CO. 64.45 284218 PITNEY BOWES RESERVE ACCOUNT 800.00 284257 TERMINAL SUPPLY CO. 255.44 284416 POLK CITY DIRECTORIES 355.00 284558 THE CHILD'S WORLD 948.10 1003377 POSSEN, LACEY .00 284197 THE UNIFORM AUTHORITY 329.97 1003378 POSSEN, LACEY 13.74 284258 THIRD WATCH COMMUNICATIONS 577.73 284417 POSSEN, LACEY 6.67 1003350 THOMSON REUTERS-WEST PAYMENT CENTER 264.00 1003379 POST BOARD 1035.00 284198 TILLEMA, LUKE 126.50 284264 POST BOARD 225.00 284443 TIMMONS GROUP 19902.75 284579 POST CONSTRUCTION COMPANY 413234.35 284199 TOFTLAND, KEVIN 378.69 284418 POST CONSTRUCTION COMPANY 32209.37 284559 TOO DARK MOTORSPORTS 300.00 284580 PRAIRIE SUPPLY 131.50 284398 TRACTOR SUPPLY CREDIT PLAN 183.39 1003380 PRAIRIE SUPPLY 388.00 1003351 TRAFFIC CONTROL CORPORATION 1950.00 284219 PRAXAIR DISTRIBUTION, INC. 30.50 284560 TRAFFIC CONTROL CORPORATION 3750.00 284581 PRAXAIR DISTRIBUTION, INC. 766.00 1003352 TRINITY HEALTH 10.00 284419 PRINGLE & HERIGSTAD, P.C. 483.50 284200 TRINITY MEDICAL GROUP 58.00 284420 PRINGLE & HERIGSTAD, P.C. 1330.30 284399 TRINITY MEDICAL GROUP 312.25 1003381 PRIORITY DISPATCH 801.00 1003353 TUFFSTUFF FITNESS INTERNATIONAL 4347.00 1003382 PROCOLLECT 3.02 284201 TYLER TECHNOLOGIES, INC 11105.00 284220 PROCOLLECT 122.61 284400 TYLER TECHNOLOGIES, INC 14700.00 284421 PROCOLLECT 695.43 284561 TYLER TECHNOLOGIES, INC 3115.00 284582 PROTECH INTEGRATIONS LLC 44.97 284562 TYLER TECHNOLOGIES, INC 6900.00 1003383 PROVIDENT LIFE & ACC INS CO 525.92 284202 U.S. POST OFFICE 5000.00 284583 PROVIDENT LIFE & ACC INS CO 525.92 284563 U.S. POST OFFICE 23.32 1003384 QUINN, JOANNE M. 114.00 284564 ULTEIG 9369.00 284422 RACERS GAS STATION 7.21 284203 ULTEIG 55912.21 284446 RADAR SHOP 1012.00 284565 UNIFORM CENTER 1425.90 1003385 RADISSON HOTEL FARGO 836.12 1003354 UNITED MAILING SERVICE 263.05 284221 RALPH'S PLUMBING 92.00 1003355 UNITED MAILING SERVICE 309.80 284423 RAMKOTA HOTEL & CONFERENCE CENTER 1388.76 1003356 UNITED MAILING SERVICE 259.10 284584 RDO EQUIPMENT 242.97 284566 UNUM LIFE INSURANCE COMPANY OF AMER 12245.03 284222 RDO EQUIPMENT 3722.15 1003357 UNUM LIFE INSURANCE COMPANY OF AMER 12652.07 284585 RECORDED BOOKS 114.92 284259 UPS STORE #1423 52.33 1003386 REDSTONE TECHNOLOGIES, INC 1160.00 284204 USA BLUE BOOK 360.68 1003387 REPUBLIC PARKING SYSTEM 48059.49 284568 USPS - FEE PAYMENTS 240.00 284586 RHI SUPPLY 6124.94 1003358 VACUUM & SEWING CENTER 3.50 1003388 ROLAC CONTRACTING 87498.00 284205 VALS CYCLERY 16.50 1003389 ROLAC CONTRACTING 24605.00 284401 VARITECH INDUSTRIES INC. 54776.25 284424 RYTEC CORPORATION 231.52 1003359 VERICOM, LLC 550.00 284425 SANITATION PRODUCTS 309.00 284206 VERIZON WIRELESS 4483.92 1003390 SANITATION PRODUCTS 2934.38 284403 VESSCO, INC 321.80 284426 SANITATION PRODUCTS 394.22 284569 VILLAGE FAMILY SERVICE CENTER 3150.00 284587 SCHAEFER SYSTEMS INTERNALTIONAL 135814.06 284570 VISIT MINOT 27857.88 284588 SCHATZ CROSSROADS TRUCKSTOP 17.79 284207 WAGNER CONSTRUCTION 1709258.84 284223 SCHEELER, THOMAS 20.00 284404 WAL MART 108.00 1003391 SCHEELS 160.00 1003360 WALKER, JACOB 51.00 284224 SCHOCKS SAFE AND LOCK SERVICE 8.25 284571 WALKER, JACOB 61.00 284427 SCHOCKS SAFE AND LOCK SERVICE 281.40 1003361 WALKER, JACOB 76.00 284589 SCHULTZ, PHIL 400.00 284405 WALKER, RICK 126.50 284265 SCREENCLOUD 40.00 1003362 WALLWORK TRUCK CENTER 91.39 284428 SECRETARY OF STATE 36.00 284614 WALLWORK TRUCK CENTER 1416.94 284590 SECURITY PLUS 188.00 284406 WANTZ, MACEY 66.70 284266 SHERWIN WILLIAMS 382.62 1003363 WARD COUNTY AUDITOR 6680.00 284225 SIRCHIE AQUISITION COMPANY, LLC 308.33 284208 WARD COUNTY AUDITOR 6595.00 284591 SNAP ON TOOLS 549.02 1003364 WARD COUNTY CLERK OF DIST. COURT 95564.36 284267 SOURIS BASIN TRANSPORTATION 44000.00 284260 WARD COUNTY LAW ENF RANGE 2000.00 284226 SOURIS RIVER JOINT WATER RESOURCE 1894770.70 284408 WARD COUNTY RECORDER 20.00 284429 SOUTH DAKOTA CHILD SUPPORT 188.31 284261 WARD COUNTY RECORDER 20.00 284592 SOUTH DAKOTA CHILD SUPPORT 188.31 284445 WATER ACCOUNT REFUNDS 20.50 284154 SOUTH DAKOTA CHILD SUPPORT 188.31 284615 WATER ACCOUNT REFUNDS 50.00 284164 SRF CONSULTING GROUP 1603.22 284209 WATER ACCOUNT REFUNDS 1.46 284175 SRF CONSULTING GROUP 337.52 284409 WATER ACCOUNT REFUNDS 4.20 284184  November 2, 2020 Regular City Council Meeting WATER ACCOUNT REFUNDS 1.88 284213 WATER ACCOUNT REFUNDS 81.09 284567 WATER ACCOUNT REFUNDS 9.58 284238 WATER ACCOUNT REFUNDS 16.97 284572 WATER ACCOUNT REFUNDS 56.01 284242 WEATHER TAP 89.95 284430 WATER ACCOUNT REFUNDS 18.46 284244 WEST OAKS ANIMAL HOSPITAL 85.98 1003392 WATER ACCOUNT REFUNDS 7.97 284245 WEST, JASON 270.00 284431 WATER ACCOUNT REFUNDS 7.19 284256 WESTERN STEEL AND PLUMBING 422.05 1003393 WATER ACCOUNT REFUNDS 12.70 284262 WESTLIE FORD 322.21 284432 WATER ACCOUNT REFUNDS 3.48 284325 WESTLIE FORD 817.18 284593 WATER ACCOUNT REFUNDS 13.22 284331 WESTLIE TRUCK CENTER 1729.51 284228 WATER ACCOUNT REFUNDS 1.18 284350 WESTLIE TRUCK CENTER 7289.18 284434 WATER ACCOUNT REFUNDS 18.46 284356 WESTLIE TRUCK CENTER 1866.53 284595 WATER ACCOUNT REFUNDS 11.39 284357 WESTLIE TRUCK CENTER 287.90 1003394 WATER ACCOUNT REFUNDS 26.61 284364 WILKING LAW FIRM 5000.00 284596 WATER ACCOUNT REFUNDS 1.23 284402 WINNELSON 840.28 1003395 WATER ACCOUNT REFUNDS 14.42 284440 YARL'S TV & APPLIANCE 899.96 1003396 WATER ACCOUNT REFUNDS 50.00 284457 3D SPECIALTIES INC. 1200.00 284435 WATER ACCOUNT REFUNDS 32.41 284512 5.11 TACTICAL WEBSITE 257.94 1003397 WATER ACCOUNT REFUNDS 12.50 284513 502 MEDIA GROUP, LLC 720.00 284436 WATER ACCOUNT REFUNDS 29.99 284514 WATER ACCOUNT REFUNDS 43.48 284557 TOTAL: $12,761,241.87 Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. PAYROLL- SEPTEMBER 26, 2020 THROUGH OCTOBER 24, 2020 – APPROVED Alderwoman Olson moved the City Council approve payroll for the period of September 26, 2020 through October 24, 2020 in the amount of $3,292,611.66. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5536 - REZONE CHAPARELLE SUBDIVISION, SUNDRE VALLEY ADDITION, AND OUTLOTS 27 & 47 OF S4-155N-82W – SECOND READING – APPROVED Alderwoman Olson moved the City Council place ordinance no. 5536 on second reading to rezone 30 lots in Chaparelle Subdivision, 21 lots in Sundre Valley Addition, and Outlot 27 of S4-155N-82W from C2 (General Commercial) or M1 (Light Industrial) to R1 (Single-Family Residential) and rezone Outlot 47 of S4-155N-82W from M1 (Light Industrial) to RA (Agriculture-Residential). Motion seconded by Alderwoman Evans and carried unanimously. Alderwoman Olson moved the City Council pass ordinance no. 5536 on second reading. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5538 – AMEND THE 2020 ANNUAL BUDGET- FY 2020 STATE HOMELAND SECURITY GRANT PROGRAM – SECOND READING – APPROVED Alderwoman Olson moved the City Council place ordinance no. 5538 on second reading to amend the 2020 annual budget to increase the Police department operation supplies revenues and expenditures for the award of the FY2020 State Homeland Security Grant. Motion seconded by Alderwoman Evans and carried unanimously. Alderwoman Olson moved the City Council pass ordinance no. 5538 on second reading. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5539 – AMEND THE 2020 ANNUAL BUDGET- EMERGENCY DAYCARE OPERATIONS PAYMENT – SECOND READING – APPROVED Alderwoman Olson moved the City Council place ordinance no. 5539 on second reading amending the 2020 annual budget to increase the Emergency Fund revenues and professional service contracts expenditures for the Minot Public Schools Childcare Services. Motion seconded by Alderwoman Evans and carried unanimously. Whereupon Alderwoman Olson moved the City Council pass ordinance no. 5539 on second reading. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none.  November 2, 2020 Regular City Council Meeting ADMINISTRATIVE APPROVALS – APPROVED Alderwoman Olson moved the City Council ratify the following administratively approved requests: 1. The Blue Rider for a special event permit September 13-27, 2020 outside 118 1st Ave SE 2. Community Leadership Institute to conduct a raffle October 22, 2020 at the Taube Museum of Art (2 Main Street N) 3. Minot Prairie Quilters to conduct raffles March 20, 2021 and December 2, 2021 at Clarion Hotel (2200 E Burdick Expy) and Vincent United Methodist Church (1024 2nd Street SE) 4. St. Therese Church of the Little Flower to conduct a raffle November 15, 2020 at Little Flower Church (800 University Ave West) 5. X-Family Fundraising to conduct a raffle December 3, 2020 at Studio-X (509 30th Ave NW) 6. Sports On Tap for a special event permit October 31, 2020 at 220 South Broadway 7. Sports On Tap for a special event permit December 31, 2020 at 220 south Broadway 8. Elevation for a special event permit November 7, 2020 at The Depot, 15 N Main Street Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. GAMING SITE AUTHORIZATION- THE AGGIE FOUNDATION – APPROVED Alderwoman Olson moved the City Council approve the gaming site authorization for The Aggie Foundation to install pull tabs at the Blue Rider (118 1st Ave SE). Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. FINAL PAYMENT TO PARK CONSTRUCTION P 3135.2d - SWIF D – APPROVED Alderwoman Olson moved the City Council approve the final payment amount of $527,153.18 to be paid to Park Construction for SWIF Action D. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5540 - AMEND LIBRARY BUDGET TO INCLUDE CARES ACT FUNDS (LIB037) – FIRST READING – APPROVED Alderwoman Olson moved the City Council place ordinance no. 5540 on first reading amending the 2020 annual budget to increase the Library revenue and expenditures for the CARES Act grant through HND for the purchase of COVID-related supplies, Take & Make program supplies and other expenses related to COVID-19. Motion seconded by Alderwoman Evans and carried unanimously. Alderwoman Olson moved the City Council pass ordinance no. 5540 on first reading. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5541 – AMEND THE 2020 ANNUAL BUDGET – USDOJ – OJP FY2020 BULLETPROOF VEST PARTNERSHIP GRANT – FIRST READING – APPROVED Alderwoman Olson moved the City Council place ordinance no. 5541 on first reading amending the 2020 annual budget to increase the Police department operation supplies revenues and expenditures for the FY2020 US Department of Justice Bulletproof Vest Grant. Motion seconded by Alderwoman Evans and carried unanimously. Alderwoman Olson moved the City Council pass ordinance no. 5541 on first reading. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. FUEL AWARD OF BID (PROJECT NUMBER 4562) – APPROVED  November 2, 2020 Regular City Council Meeting Alderwoman Olson moved the City Council award the bid to Farstad Oil for providing the City with diesel and unleaded gas and approve Enerbase as a backup supplier. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. GENERAL WASTEWATER CONSULTING (PROJECT NUMBER 4325) – APPROVED Alderwoman Olson moved the City Council approve the firm of Apex Engineering to provide general wastewater consulting services and authorize the Mayor to sign the task order on behalf of the City. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. PURCHASE OF FTIR FOR FIRE DEPARTMENT – APPROVED Alderwoman Olson moved the City Council approve the purchase of the Fourier-Transform Infrared Spectroscopy Device (FTIR) from FarrWest Environmental Supply with funding from the FY2019 SHSG Regional Response Grant. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ESRI SOFTWARE LICENSE AGREEMENT – APPROVED Alderwoman Olson moved the City Council approve the agreement with ESRI to provide GIS software and authorize the City Engineer to sign the agreement. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. SECURITY SYSTEM SUPPORT AGREEMENT – APPROVED Alderwoman Olson moved the City Council approve the annual support agreement with ArchKey Technologies for the Airport’s security system and authorize the Airport Director to sign the agreement. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5542 - CP RAIL MAIN ST CROSSING UPGRADE FINAL PAYMENT (4384) – FIRST READING – APPROVED Alderman Podrygula moved the City Council approve final payment to the NDDOT in the amount of $2,977.54 for the CP Rail Crossing upgrades at Main Street N and place ordinance no. 5542 on first reading amending the 2020 annual budget to increase the street department expenditures for the final payment for the updating of the CWT at the CP railway crossing on Main St N, which will be funded with General Fund reserves. Motion seconded by Alderwoman Olson and carried unanimously. Alderman Podrygula requested information on the “future quiet zone” mentioned in the memo. Stephen Joersz, Traffic Engineer, responded by saying, there was a Quiet Zone study done in 2011. They intended to update the study and included a line item in the 2021 budget but with everything going on, it was removed. Discussions with SRF, who conducted the previous study, indicated an update would cost upwards of $29,000 and would include analyzing what’s been done over the last ten years and what needs to be done going forward. Alderman Podrygula brought attention to all of the improvements done downtown recently and the increase in train traffic. He said, they should seriously consider a quiet zone during future discussions. Mayor Sipma said he has a phone conference the following day with Downtown Business Professional Association and will get an update respective of the downtown.  November 2, 2020 Regular City Council Meeting Alderman Podrygula moved the City Council pass ordinance no. 5542 on first reading. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. VOLKSWAGEN SETTLEMENT FUNDING APPLICATION REQUEST – APPROVED Alderman Jantzer moved the City Council allow the Fire Chief to apply for the 2020 Volkswagen Settlement Fund for a 50% cost share towards a new fire engine with the other 50% match coming from the Cares funding. Motion seconded by Alderman Ross. Alderwoman Evans commented and what a great opportunity the grant provides. She then asked where the 50% cost share would come from. Mr. Lakefield responded by saying, if the grant is successful, a budget amendment would be brought back to Council for approval. He said, there are general fund reserves appropriated in prior periods that have gone unspent. In addition, the City was awarded money from the State for CARES Act funding which could be a potential source of funding as well. Alderman Podrygula mentioned the purchasing consortium used for the bid and commended staff for taking advantage of the money saving tool. At the request for more detail, Mr. Lakefield said, the City has used state bid pricing before for things like vehicles and equipment. This example is where a group of entities purchase together for a high-volume discount. The downside would be that purchases are standardized and may not have specialized features. The City procurement policy allows this type of process. He said, he believes this particular consortium is specific to fire equipment. Mr. Lakefield also added, they are using the same grant to apply for two trucks for Public Works. If successful, it would result in budget savings as the trucks were already budgeted. Whereupon a vote was taken on the above motion by Alderman Jantzer, seconded by Alderman Ross and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. OFFER RENEWAL OPTION OF LEASE TERMS TO AEROPORT HOBBY SHOPPE, DBA MINOT AVIATION, FOR LOT 1 BLOCK 1, MINOT INTERNATIONAL AIRPORT, SECOND ADDITION – APPROVED Alderwoman Olson moved the City Council approve the renewal option of lease terms to Aeroport Hobby Shoppe, dba Minot Aviation, owned by Stewart Lucke and Eva Lucke and authorize the Mayor to sign any applicable documentation. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. MANHOLE REHAB – MINOT COUNTRY CLUB (PROJECT NUMBER 4571) – APPROVED Alderman Jantzer moved the City Council approve the contract in the amount of $67,500 with Ackerman Engineering for design and construction services for the manhole rehab project through the Minot Country Club and authorize the Mayor to sign the contract. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ENCROACHMENT PERMIT – 123 MAIN ST S – APPROVED Alderwoman Evans moved the City Council approve the Right of Way Encroachment Permit Application submitted by Gideon’s Trumpet, Inc. for the projecting sign at their building at 123 Main St S. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5543 - REPORTING STRUCTURE – FIRST READING – APPROVED  November 2, 2020 Regular City Council Meeting Alderman Pitner moved the City Council place ordinance no. 5543 on first reading amending the City of Minot Code of Ordinances to modify the reporting structure of City officers. Motion seconded by Alderwoman Olson and carried unanimously. At the request of Alderwoman Evans, the City Attorney explained the proposed changes. She said, the recommendation from Attorney Patricia Monson was to modify the reporting schedule for the City Attorney to report to the full City Council instead of the City Manager. Because of Civil Service regulations, there are references within the Civil Service ordinances and personnel policies relating to appointing authority so the proposed change includes that as the Mayor. The Mayor would have day-to-day interactions with the City Attorney’s office, be responsible for the annual evaluation, or delegating that responsibility, and be able to perform informal discipline, subject to Civil Service regulations. The Mayor would not be able to appoint or remove a City Attorney without the approval of the City Council. There was a sub recommendation for the HR Director to report to the City Attorney. Ms. Hendershot explained that there are so many aspects to the Human Resources position that are the responsibility of the City Manager, they decided to mirror the structure of the City Finance Director and create a dual-report. The day-to-day operations will report to the City Manager but the ultimate reporting will be the City Council. Upon further questioning, Ms. Hendershot also explained the modified duties and responsibilities under the City Manager regarding Department Heads. She said, the current ordinance is consistent with State law, which states, the removal of a Department Head position, requires “consultation” with the Governing Body. The proposed ordinance clarifies the term and requires approval from the City Council. The City Attorney also confirmed, these changes were developed in consultation with the HR Director and Finance Director/Acting City Manager. Alderman Podrygula commented that the proposed ordinance is a positive change and modifies needed structural changes. He is glad they took the recommendations seriously and made changes to build in protections and prevent the situation from happening again. Alderman Pitner moved the City Council pass ordinance no. 5543 on first reading. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. PERSONAL APPEARANCES Donita Magnuson came forward regarding the city-wide mask mandate. She spoke about the lack of scientific data supporting mask use against COVID-19 and said there have not been any studies which prove a conclusion. She asked the Council to weigh the consequences of wearing masks. She then asked if citizens would be asked to leave polling locations on election day for not wearing a mask. The Mayor responded by saying, there is no penalty for not wearing a mask. It would be up to the Park District to take action against those who don’t wear a mask at the Auditorium and up to the County to enforce mask wearing at the State Fair Center. CITY HALL OPTIONS AND UPDATE – HELD Alderman Ross stated, the item would be deferred until the next meeting. ADJOURNMENT There being no further business, Alderman Pitner moved the City Council meeting be adjourned. Motion seconded by Alderwoman Olson and carried unanimously. Meeting adjourned at 6:37 pm. ATTEST: ______________________________ APPROVED: _______________________________ Kelly Matalka, City Clerk Shaun Sipma, Mayor