Public Works & Safety Committee

PUBLIC WORKS AND SAFETY COMMITTEE January 9, 2013 Page 1 Members Present: Connole, Hatlelid, Knudsvig, Krabseth, Lehner, M. Miller, Withus. Members Absent: None. Others Present: City Manager, City Clerk, City Attorney, Assistant City Attorney, Finance Director, City Engineer, Assistant City Engineer, Public Works Director, Assistant Public Works Director, Police Chief, Fire Chief, City Assessor, Assistant City Assessor, Recreation/Auditorium Director, Traffic Engineer, Comptroller, and Aldermen Olson and Seymour, Commissioner Alan Walter, and Jill Schramm. To the Honorable Mayor and All Aldermen: Following are the recommendations of the Public Works and Safety Committee meeting called to order at 4:15 p.m. on January 9, 2013: 1. That the City Council declare the bid by Tim Slobodan for the purchase of surplus equipment (2008 Chevy Uplander ADA van) from the City in the amount of $3,000 to be the highest and best bid; and further, authorize the Public Works Director to complete the sale. ********** The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. 2. That the City Council declare the bid by Titan Machinery for a 5-year lease of a compactor for use by the Landfill Department in the amount of $94,490 to be the lowest and best bid received; and further, authorize the Mayor to sign any agreements on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. 3. That the City Council declare the bid by RDO Equipment for a motor grader in the amount of $236,800 to be the lowest and best bid received; and further, authorize the Public Works Director to complete the purchase. ********** The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. 4. That the City Council declare the bid by Sanitation Products for a truck and garbage packer in the amount of $138,028 to be the best bid received; and further, authorize the Public Works Director to complete the purchase. ********** The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE January 9, 2013 Page 2 5. That the City Council declare the bid by Rolac Contracting, Inc. for the Pedestrian Bridge Repair Phase I in the amount of $39,948.24 and the bid by Park Construction Company for the Pedestrian Bridge Repair Phase II in the amount of $142,956 to be the lowest and best bids; and further, authorize the Mayor to sign the contracts on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. 6. That the City Council approve a contract with St. Alexius Medical Center for advertisement on two City transit buses from January 1, 2013 through December 31, 2013 in the total amount of $12,000; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. 7. That the City Council approve the agreement between the City of Minot and Souris Basin Transportation to provide ADA Paratransit service in conjunction with and as an extension of the Minot City Transit system for 2013 in the amount of $40,000; and further, authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. 8. That the City Council authorize the acceptance of a North Dakota Energy Infrastructure and Impact grant in the amount of $250,000 to assist with moving the fire training grounds; and further, authorize the Mayor to sign any necessary grant documents on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. 9. That the City Council authorize the Fire Chief to negotiate a contract with Kadrmas, Lee, and Jackson to provide architectural and engineering services to move the Minot Fire Department training grounds; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. 10. That the City Council authorize the acceptance of a State Homeland Security grant in the amount of $11,450 to allow the Minot Fire Department to conduct a regional response drill; and further, authorize the Mayor to sign the notice of grant award on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE January 9, 2013 Page 3 11. That the City Council authorize the issuance of 10 licenses for mechanical amusement devices to WPC Corporation, Inc., dba Risque’s, 1514 South Broadway; effective January 1, 2013 through December 31, 2013. ********** The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. 12. That the City Council authorize acceptance of the Hazard Mitigation grant for emergency generators for sanitary lift stations; further, ratify the Public Works Director’s signature on the grant acceptance; and further, authorize staff to solicit engineering services for the generator design. ********** The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. 13. That the City Council place and pass the following ordinances on second reading: a. Ordinance No. 4643 – Rezoning Garden Home Addition, Block 6, Lot 12 from R-1G (Single-Family Residence Grandfathered) to R-2 (Two-Family Residence District). b. Ordinance No. 4648 – Rezoning Stonebridge Farms 4th Addition, Block 3, Lots 1A-3B & Lots 38A-38B; Block 4, Lots 1A-2B & 17A-17B; Block 5, Lots 1A-18B from R-3C (Townhouse Residence District) to R-4 (Planned Residence District). c. Ordinance No. 4649 – Rezoning North Minot Addition, Block 3, Lots 1 & 2 from R-2B (Two-Family Residence District) to R-3B (Multiple-Family Residence District). The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. 14. That the City Council establish a fee of $2 per radio-read water meter reading unit per month to cover the cost of the installed new unit. ********** The above motion by Alderman Lehner, seconded by Alderman Withus, and carried unanimously. 15. That the City Council place and pass an ordinance repealing Section 16-4 (Smoking in Public Places and Places of Employment Prohibited) of Article I, including subsections (a) through (e), inclusive, of Chapter 16 (Health and Sanitation) of the City of Minot Code of Ordinances, on first reading. ********** The above motion by Alderman Hatlelid and seconded by Alderman Lehner. The City Attorney explained the new State law is stricter than the current City ordinance. He stated the Council has the options of repealing the ordinance, making changes in City ordinance to comply with the State law, or to repeal and amend the ordinance. Whereupon, a vote was taken on the above motion by Alderman Hatlelid, seconded by Alderman Lehner, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE January 9, 2013 Page 4 16. That the City Council allow FEMA Temporary Housing Units to remain on private property locations until October 1, 2013; and further, approve the criteria for a Special Use Permit process to allow a FEMA Temporary Housing Unit to remain on private property after October 1, 2013. ********** Alderman Lehner moved that the City Council allow FEMA Temporary Housing Units to remain on private property locations until October 1, 2013; and further, approve the criteria for a Special Use Permit process to allow a FEMA Temporary Housing Unit to remain on private property after October 1, 2013. Alderman Lehner stated a deadline will put a sense of urgency to obtain permanent housing for those who are living in a FEMA unit on private property. The City Engineer stated there is concern in granting a Special Use permit as the City has no recourse on requiring movement of the unit after the permit expires. He indicated a bond requirement would be a feasible condition to obtain a permit. Linda McDaniel, 1019 5th Avenue SE, appeared before the Committee to urge support for the Special Use permits. She stated she is currently living in a FEMA unit and would not be able to leave the unit for at least another year. Following discussion, Alderman Lehner moved to amend the motion to approve the criteria for a Special Use Permit to allow a FEMA Temporary Housing Unit to remain on private property after October 1, 2013; require a bond for removal of the unit, as determined by staff; and to review extensions to the permit on a case by case basis. Motion seconded by Alderman Withus and carried unanimously. Whereupon, a vote was taken on the original motion, as amended, and carried unanimously. **Alderman Krabseth entered the meeting at this time. 17. That the City Council authorize the Public Works Director to advertise for bids for roll- off containers, hook frames, and truck for the compost collection sites. ********** The above motion by Alderman Hatlelid and seconded by Alderman Lehner. Upon questioning, the Public Works Director reported $200,000 is available in the 2013 budget and $65,000 was encumbered from 2012 which could be used for the equipment purchase. He stated future years will have cost savings as there will not be a need to replace most of the equipment. Whereupon, a vote was taken on the above motion by Alderman Hatlelid, seconded by Alderman Lehner and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE January 9, 2013 Page 5 18. That the City Council maintain the US Highway 83 Bypass as a true bypass; further, direct staff to draft policies and procedures to restrict future accesses points to the bypass and begin the process to restrict access at existing access point; further, draft a policy of requiring the dedication of necessary right of way to the City through platting for the interchange system improvements; further, prioritize street projects in northwest Minot that provide capacity upgrades to existing arterial and collector roadways; and further, that the City Council supports the requirement for street connectivity along the bypass with future plats to provide connectivity to the interchanges. ********** The above motion by Alderman Lehner, seconded by Alderman Hatlelid, and carried unanimously. 19. That the City Council proceed with the Mouse River Enhanced Flood Protection Plan as originally presented and build to protect against a flow rate of 27,400 cubic feet per second. ********** Ryan Ackerman, representing Ackerman-Estvold Engineering, presented the preliminary project scaling assessment. The assessment was done to evaluate the feasibility of decreasing the flood protection project costs by reducing the design flows to 10,000, 15,000, and 20,000 cubic feet per second (cfs). He stated the project footprint would not change, only the height of the levees and flood walls. He commented there would not be a proportionate factor of cost saving by scaling down the project. He indicated $30.7 million, or about 6% of the project cost, would be saved if the project scaling was reduced. Alderman Lehner moved that the City Council proceed with the flood protection plan as originally presented and build to protect against a flow rate of 27,400 cubic feet per second. Motion seconded by Alderman Withus. Alderman Lehner commented that by reducing the height of the protection, costs would be incurred during a flood fight when materials would need to be added for further protection. He indicated that if the levee heights were reduced, the flood walls should still be built at the proposed height. Upon questioning, the Finance Director and Public Works Director indicated the cost to move clay to the levees was in the millions and created millions more in damages to streets and structures. Following discussion, a vote was taken on the above motion by Alderman Lehner, seconded by Alderman Withus and carried unanimously. General Information There being no further business, Chairman Knudsvig adjourned the Public Works and Safety Committee meeting at 5:04 p.m. Respectfully Submitted, Lisa Jundt, City Clerk