Public Works & Safety Committee

PUBLIC WORKS AND SAFETY COMMITTEE January 30, 2013 Page 1 Members Present: Connole, Hatlelid, Knudsvig, Lehner, M. Miller, Withus. Members Absent: Krabseth. Others Present: City Manager, City Clerk, City Attorney, Assistant City Attorney, Finance Director, City Engineer, Assistant City Engineer, Public Works Director, Assistant Public Works Director, Fire Chief, Police Chief, Captain White, City Assessor, Assistant City Assessor, Recreation/Auditorium Director, Traffic Engineer, Comptroller, and Alderman Olson and Jill Schramm. To the Honorable Mayor and All Aldermen: Following are the recommendations of the Public Works and Safety Committee meeting called to order at 4:15 p.m. on January 30, 2013: 1. That the City Council declare the bid by RDO Equipment purchase of a 6-way track type dozer for use by the Landfill Department in the amount of $180,000 plus $9,710 for the extended warranty to be the lowest and best bid; and further, authorize the Public Works Director to complete the purchase. ********** The above motion by Alderman Hatlelid, seconded by Alderman Lehner, and carried unanimously. 2. That the City Council declare the bid by ProControls Midwest for the replacement of a cooling tower control panel at Public Works by the Property Maintenance Department in the amount of $18,686 to be the lowest and best bid received; and further, authorize the Mayor to sign any agreements on the City’s behalf. ********** The above motion by Alderman Hatlelid, seconded by Alderman Lehner, and carried unanimously. 3. That the City Council declare the bid by Kipp’s Heating and Air, Inc. for the replacement of heating components for the City Shop in the amount of $62,183 to be the lowest and best bid received; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Hatlelid, seconded by Alderman Lehner, and carried unanimously. 4. That the City Council declare the bid by Westlie Motor Company for five patrol cars and one SUV in the amount of $157,568 to be the lowest and best bid received; and further, authorize the Police Chief to complete the purchase. ********** The above motion by Alderman Hatlelid, seconded by Alderman Lehner, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE January 30, 2013 Page 2 5. That the City Council declare the bid by Wastequip for 30 roll-off containers in the total amount of $124,970, the bid by Westlie Truck Center for a used truck with roll-off hook in the amount of $66,500, and the bid by Sanitation Products for a roll-off frame and hook in the amount of $28,519 to be the lowest and best bids received; and further, authorize the Public Works Director to complete the purchases. ********** The above motion by Alderman Hatlelid, seconded by Alderman Lehner, and carried unanimously. 6. That the City Council approve the equipment rental rates for 2013 and 2014. ********** The above motion by Alderman Hatlelid, seconded by Alderman Lehner, and carried unanimously. 7. That the City Council authorize acceptance of the Homeland Security grants to conduct a hazardous materials regional response drill and for overtime and equipment to support the personnel; and further, authorize the Mayor to sign any necessary grant documentation on the City’s behalf. ********** The above motion by Alderman Hatlelid, seconded by Alderman Lehner, and carried unanimously. 8. That the City Council approve the amendment to the contract between the City and Apex Engineering Group to include wastewater sampling for the Water Treatment Facility Plan; and further, authorize the Mayor to sign the amendment on the City’s behalf. ********** The above motion by Alderman Hatlelid, seconded by Alderman Lehner, and carried unanimously. 9. That the City Council authorize the funding of the protected left-turn signal installation at Highway 2/52 and 13th Street SW to come from the Signal Interconnect Fund. ********** The above motion by Alderman Hatlelid, seconded by Alderman Lehner, and carried unanimously. 10. That the City Council place and pass the following ordinances on second reading: a. Ordinance No. 4627 – Rezoning Greenland 2nd Addition, Lot 1 from AG (Agricultural District) to C-2 (General Commercial District). b. Ordinance No. 4628 – Rezoning Section 13-154-83, Outlot 3 from AG (Agricultural District) to C-2 (General Commercial District). c. Ordinance No. 4629 – Rezoning Alumni Suites Addition, Lot 1 from R-2B (Two-Family Residence District) and R-3B (Multiple-Family Residence District) to R-3B (Multiple- Family Residence District). d. Ordinance No. 4646 – Rezoning Lochthowe 2nd Addition, Lots 1 and 2 from AG (Agricultural District) to R-1 (Single-Family Residence District). e. Ordinance No. 4647 – Rezoning Northeast Business Park 2nd Addition, Lot 1 from AG (Agricultural District) and M-1 (Light Industrial District) to M-1 (Light Industrial District). PUBLIC WORKS AND SAFETY COMMITTEE January 30, 2013 Page 3 f. Ordinance No. 4650 – Rezoning Outlot 19 less Lots A-C, Section 29-155-82 and Feist Subdivision of a portion of Gold Nugget Addition, Block 2, less East 197.45’ from AG (Agricultural District) and R-1 (Single-Family Residence District) to MH (Manufactured Home District). g. Ordinance No. 4652 – Rezoning 55th Crossing 2nd Addition, Blocks 1-7 and 10 from AG (Agricultural District) to R-1 (Single-Family Residence District). h. Ordinance No. 4653 – Rezoning 55th Crossing 2nd Addition, Blocks 8 and 9 from AG (Agricultural District) to MH (Manufactured Home District). i. Ordinance No. 4663 – Amend 2013 Budget - ND Technology Grant - Library eReaders. j. Ordinance No. 4664 – Amend 2013 Budget – WSI Ergonomic Grant – Library Equipment. k. Ordinance No. 4665 – Amend 2012 Budget – Sale of Parking Authority Land (Artspace). l. Ordinance No. 4666 – Amend 2012 Budget – Lift Station Repairs. m. Ordinance No. 4667 – Amend 2012 Budget – ND State Aid Grant – Park District. n. Ordinance No. 4668 – Amend 2013 Budget – ND Trust Land Funds. o. Ordinance No. 4669 – Amend 2013 Budget – Municipal Auditorium Roof Repairs. ********** The above motion by Alderman Hatlelid, seconded by Alderman Lehner, and carried unanimously. 11. That the City Council place and pass an ordinance amending the 2013 budget in the amount of $100,381 to increase the Sanitation Department budget for compost equipment and personnel, on first reading. ********** The above motion by Alderman Hatlelid and seconded by Alderman Lehner. Upon questioning, the Public Works Director stated the full time light equipment operator will be assigned to the compost sites for seven months and to the landfill or other roll-off related projects for the remainder of the year. Whereupon, a vote was taken on the above motion by Alderman Hatlelid, seconded by Alderman Lehner, and carried unanimously. 12. That the City Council adopt the US 83 Bypass Development Policy. ********** The above motion by Alderman Hatlelid and seconded by Alderman Lehner. Upon questioning, the City Engineer stated the unplatted portions of required land will be purchased from the current owners for the bypass. Whereupon, a vote was taken on the above motion by Alderman Hatlelid, seconded by Alderman Lehner, and carried unanimously PUBLIC WORKS AND SAFETY COMMITTEE January 30, 2013 Page 4 13. That the City Council approve the preliminary implementation planning for the City of Minot Flood-Risk phasing. The above motion by Alderman Lehner and seconded by Alderman Connole. Ryan Ackerman, representing Ackerman-Estvold Engineering, presented the preliminary implementation planning of the flood-risk phasing. He noted the hazard mitigation grant project regarding the Water Treatment Plant is a stand-alone portion of the project. Upon questioning, he indicated the 4th Avenue NE floodwall project would be an example of a project on a separate and expedited schedule. The Finance Director provided an update on the status of the property acquisitions for flood control. She stated approximately 120 properties were identified for acquisition and of those, 80-82 acquisitions have been completed with an addition 5 or 6 nearly complete. Upon questioning, she stated some homes are in good condition and will be bid out for purchase rather than demolished. General Information There being no further business, Chairman Knudsvig adjourned the Public Works and Safety Committee meeting at 4:40 p.m. Respectfully Submitted, Lisa Jundt, City Clerk