Public Works & Safety Committee

PUBLIC WORKS AND SAFETY COMMITTEE May 1, 2013 Page 1 Members Present: Connole, Hatlelid, Knudsvig, Krabseth, Lehner, M. Miller, Withus. Members Absent: None. Others Present: City Manager, City Clerk, City Attorney, Assistant City Attorney, Finance Director, City Engineer, Assistant City Engineer, Public Works Director, Assistant Public Works Director, Fire Chief, Assistant Fire Chief, Assistant City Assessor, Assistant City Planner, Traffic Engineer, and Jill Schramm. To the Honorable Mayor and All Aldermen: Following are the recommendations of the Public Works and Safety Committee meeting called to order at 4:15 p.m. on May 1, 2013: 1. That the City Council declare the bid by Westlie Motor Company for a 1-ton pickup with box and hoist for use by the Cemetery Department in the amount of $31,933 to be the lowest and best bid; and further, authorize the purchase of the equipment. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 2. That the City Council declare the 1985 CanAm Pumper Truck as surplus property and authorize the Fire Chief to call for bids for the sale of the equipment. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 3. That the City Council approve the donation of a 1992 Hurst vehicle extrication equipment from the Minot Fire Department to the Tolley Fire Department. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 4. That the City Council authorize the Police Chief to apply for the 2013 COPS Hiring Program grant for three police officer positions; further, authorize the acceptance of any grant funds; and further, authorize the Mayor to sign any necessary grant documents on the City’s behalf. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE May 1, 2013 Page 2 5. That the City Council ratify the Mayor’s signature on the North Dakota Energy Infrastructure and Impact grant for projects necessary to facilitate growth in the City of Minot; further, authorize acceptance of any grant funds awarded; and further, authorize the Mayor to sign any necessary grant documents on the City’s behalf. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 6. That the City Council place and pass an ordinance amending the 2013 budget for the acceptance of Homeland Security Grants for the Fire Department in the total amount of $85,470, on first reading. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 7. That the City Council place and pass an ordinance amending the 2013 budget for the purchase of collapse rescue equipment in the amount of $59,352.30, on first reading. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 8. That the City Council approve the City of Minot entering into a lease with Rainbow Gardens Association for a 5-year period effective April 1, 2013, through March 31, 2018, at a rate of $600 per year for the south 7.5 acres of Outlot 18, NE¼, Section 25-155-83, to be used as garden plots; and further, authorize the Mayor to sign the lease on behalf of the City of Minot. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 9. That the City Council declare the bid by John T. Jones Construction for the Master and Control Lift Station project in the amount of $6,885,000 to be the lowest and best bid; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 10. That the City Council declare the bid by Wagner Construction for the Landfill Municipal Solid Waste Cell #5 in the amount of $1,471,152.50 to be the lowest and best bid; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE May 1, 2013 Page 3 11. That the City Council approve the engineering services agreement with Houston Engineering to provide construction engineering services for the Landfill Municipal Solid Waste Cell #5, lift station, and leachate collection forcemain project in the amount of $138,000; and further, authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 12. That the City Council allow the Ward County Water Resource Board to connect to the Puppy Dog/First Larson trunk sewer to provide sewer service to the Crystal Springs area (along 54th Avenue SE), with all connections paying the required hook up fee and for connections outside the City limits, also paying the 100% surcharge and sign the non-protest on annexation form in order to receive service. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 13. That the City Council pass a resolution adopting the Ward County Emergency Operation Plan, on file in the City Clerk’s Office. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 14. That the City Council approve the plans and specifications for Puppy Dog Sewer System Improvements project-Phase IV; and further, authorize the Public Works Director to call for bids. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 15. That the City Council approve the amendment to the Hazard Mitigation Grant Program Management Services contract with CDM Smith for the Water Treatment Plant Flood Protection project; and further, authorize the Mayor to sign the amendment on the City’s behalf. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 16. That the City Council approve Amendment No. 1 of the Federal Aid Road Repair Project contract with Kadrmas, Lee, and Jackson, Inc. in the amount of $146,398.96, and, further, authorize the Mayor to sign the amendment on the City’s behalf. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 17. That the City Council approve the Urban Agreement for Construction of the Federal Aid Project (Safety Program) for upgrades to the Canadian Pacific Railway signal across Central Avenue East; and further, authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE May 1, 2013 Page 4 18. That the City Council approve the revised Service Territory Map for the City of Minot and North Prairie Rural Water, on file in the City Clerk’s Office. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 19. That the City Council approve the water service agreement with North Prairie Rural Water for the Southwest Crossing area; and further, authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 20. That the City Council place and pass the following ordinances on second reading: a. Ordinance No. 4414 – Rezoning Brookview 5th Addition, Lots 1-3 from C-2 (General Commercial District) to M-1 (Light Industrial District). b. Ordinance No. 4630 – Rezoning Bolton Heights 2nd Addition, Block 13, Lots 2A-20 from R-2 (Two-Family Residence District) and R-3C (Townhouse Residence) to R-2 (Two-Family Residence District). c. Ordinance No. 4679 – Rezoning Expressway Addition, Lots 1, 2, and 4 from M-1 (Light Industrial District), C-1 (Limited Commercial District), and C-2 (General Commercial District) to C-2 (General Commercial District). d. Ordinance No. 4680 – Rezoning Expressway Addition, Lot 3 from M-1 (Light Industrial District), C-1 (Limited Commercial District), and C-2 (General Commercial District) to M-1 (Light Industrial District). e. Ordinance No. 4681 – Rezoning Expressway Addition, Lot 5 from M-1 (Light Industrial District), C-1 (Limited Commercial District), and C-2 (General Commercial District) to MH (Manufactured Home District). f. Ordinance No. 4695 – Rezoning Section 10-155-82, Outlot 4 from AG (Agricultural District) to P (Public). ********** The above motion by Alderman Krabseth, seconded by Alderman Lehner, and carried unanimously. 21. That the City Council place and pass an ordinance amending Chapter 20-23(c) and 20-27(a) the City of Minot Code of Ordinances regarding the issuance of parking tickets, on first reading. ********** The above motion by Alderman Lehner and seconded by Alderman Withus. The City Attorney explained the current ordinance on responding to parking violations on private property. He stated the proposed changes will authorize the Police Chief to designate an individual representing the private property to issue parking tickets and also remove the requirement of requiring the Vehicle Identification Number of the vehicle in violation. Discussion was held regarding parking in front of mailboxes and whether it can be a finable violation. Whereupon, a vote was taken on the above motion by Alderman Lehner, seconded by Alderman Withus and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE May 1, 2013 Page 5 General Information Alderman Krabseth reminded the Committee of the conditions attached to Southgate 4th Addition, Lots 1-8, approved at the September 8, 2012 City Council meeting which stated ‘Building permits will be issued once site plans are approved. Access to Meadowlark Drive is to be worked on concurrently with the building project and the traffic signal at 31st Avenue SW and 16th Street SW is to be installed with the 31st Avenue SW project.’ Alderman Krabseth stated he has been working with residents in the Green Acres area regarding a second access point to Meadowlark Drive. He stated he had located a property owner who would be willing to sell the home to provide the access. He stated Roers, Inc., the developer, would be willing to provide $100,000 toward the project. He provided project estimates between $400,000 and $600,000. Alderman Krabseth indicated there is not a development agreement in place currently, and would be providing additional information on the agreement at the May 6, 2013 City Council meeting. Upon questioning, Alderman Krabseth indicated he would be working with the neighborhood and the Green Acres Association to discuss the project and potential traffic concerns. The City Attorney commented on the invitation received from Wal-Mart to the City Council and Planning Commission members regarding an informational meeting for the proposed new store. He stated there is a concern of meeting a quorum for either group which would constitute a meeting and require prior notice and minutes to be recorded. There being no further business, Chairman Knudsvig adjourned the Public Works and Safety Committee meeting at 4:33 p.m. Respectfully Submitted, Lisa Jundt, City Clerk