Public Works & Safety Committee

PUBLIC WORKS AND SAFETY COMMITTEE May 29, 2013 Page 1 Members Present: Connole, Hatlelid, Krabseth, Lehner, M. Miller, Withus. Members Absent: Knudsvig. Others Present: City Manager, City Clerk, City Attorney, Finance Director, City Engineer, Assistant City Engineer, Public Works Director, Fire Chief, Police Chief, Police Captain White, Recreation/Auditorium Director, Public Information Officer, City Planner, Assistant City Planner, Traffic Engineer, Building Official, Chuck Barney, Mark Lyman, and Jill Schramm. To the Honorable Mayor and All Aldermen: Following are the recommendations of the Public Works and Safety Committee meeting called to order at 4:15 p.m. on May 29, 2013: 1. That the City Council review the bids received for the relocation of the Fire Training Grounds to the new site without Committee recommendation. ********** The above motion by Alderman Hatlelid, seconded by Alderman Connole, and carried unanimously. 2. That the City Council declare the bid by Minot Automotive Center for the purchase of a 2011 Jeep Liberty Sport in the amount of $14,995 plus a trade of a 1996 Dodge Van, to be the lowest and best bid; and further, authorize the Police Chief to complete the purchase. ********** The above motion by Alderman Hatlelid, seconded by Alderman Connole, and carried unanimously. 3. That the City Council declare the bid by Dakota Fence for the installation of 1,400 feet of decorative fence at Rosehill Cemetery in the amount of $66,700 to be the lowest and best bid; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Hatlelid, seconded by Alderman Connole, and carried unanimously. 4. That the City Council declare the bid by Astech Corporation for the 2013 Street Seal project – Phase II in the amount of $468,796 to be the lowest and best bid; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Hatlelid, seconded by Alderman Connole, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE May 29, 2013 Page 2 5. That the City Council declare the bid by CMT Concrete for the 2013 Sidewalk, Curb & Gutter project in the amount of $306,800 to be the lowest and best bid; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Hatlelid, seconded by Alderman Connole, and carried unanimously. 6. That the City Council declare the bid by Knife River for the 2013 Street Improvement project – Phase II in the amount of $1,194,006.90 to be the lowest and best bid; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Hatlelid, seconded by Alderman Connole, and carried unanimously. 7. That the City Council authorize the application to the US Department of Justice for a Federal Bulletproof Vest Partnership Grant for reimbursement of 50 percent of the purchase cost of bulletproof vests, at a total cost of $17,760 with estimated City share to be $8,880; further, authorize the acceptance of the grant funds, if awarded; and further, authorize the Mayor to sign any required grant documentation. ********** The above motion by Alderman Hatlelid, seconded by Alderman Connole, and carried unanimously. 8. That the City Council ratify the Mayor’s signature on a Memorandum of Understanding with Ward County for the application for an Edward Byrne Memorial Justice Assistance Grant to be used for overtime expenses and the purchase of law enforcement equipment, further, accept any grant funds awarded, and further, authorize the completion of all documentation necessary for the acceptance of the grant. ********** The above motion by Alderman Hatlelid, seconded by Alderman Connole, and carried unanimously. 9. That the City Council declare the proposal by Houston Engineering, Inc. to perform engineering services for the Water System Modeling to be the best received; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Hatlelid, seconded by Alderman Connole, and carried unanimously. 10. That the City Council grant a sidewalk variance to the property located at 1408 12th Street SW until the time sidewalks are required in the neighborhood. ********** The above motion by Alderman Hatlelid, seconded by Alderman Connole, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE May 29, 2013 Page 3 11. That the City Council place and pass an ordinance amending the 2013 budget for Minot Area Community Foundation grant funds for the Amtrak Depot Restoration Committee in the amount of $30,000 for the purchase of new passenger seating benches, on first reading. ********** The above motion by Alderman Hatlelid, seconded by Alderman Connole, and carried unanimously. 12. That the City Council place and pass the following ordinances on second reading: a. Ordinance No. 4716 – Rezoning Section 30-156-82, Outlot 10 from AG (Agricultural District) to R-A (Residential Agricultural District). b. Ordinance No. 4717 – Rezoning Section 33-156-83, Outlots 7 & 8 from AG (Agricultural District) to R-A (Residential Agricultural District). c. Ordinance No. 4625 – Rezoning Bolton Heights 3rd Addition, Lots 1 & 2 from AG (Agricultural District) to C-2 (General Commercial District). ********** The above motion by Alderman Hatlelid, seconded by Alderman Connole, and carried unanimously. 13. That the City Council approve the request from Kenneth Kruse to relocate a 2013 27’ x 40’ manufactured home from Dreamland Homes to 621 7th Avenue NE (Spring Lake Park, Block 7, Lot 7); subject to the following conditions: 1. A ten-thousand dollar performance bond must be posted with the City prior to start of any work at site or relocation of the manufactured home. 2. All work at the new location must be performed in compliance with the applicable state and local codes and ordinances for residential zones. 3. Permits for all work must be obtained from the City of Minot. 4. The property must be properly drained, and landscaped in a manner similar to surrounding properties. 5. Home must be placed on a permanent foundation. 6. Work shall be accomplished generally in accordance with the following schedule: a. Foundation to be complete within one month. b. Relocation of structure to be complete within two months. c. All work associated with the request to be complete within four months. ********** The above motion by Alderman Withus, seconded by Alderman Hatlelid, and carried by the following roll call vote: ayes: Hatlelid, Krabseth, Lehner, M. Miller, Withus. nays: Connole. 14. That the City Council approve the request from Rolland Sollin to relocate a 2013 56’ x 27’ manufactured home from Iseman Homes to 508 8th Street NE (Hendrickson’s 2nd Addition, Block 4, Lot 4); subject to the following conditions: 1. A ten-thousand dollar performance bond must be posted with the City prior to start of any work at site or relocation of the manufactured home. 2. All work at the new location must be performed in compliance with the applicable state and PUBLIC WORKS AND SAFETY COMMITTEE May 29, 2013 Page 4 local codes and ordinances for residential zones. 3. Permits for all work must be obtained from the City of Minot. 4. The property must be properly drained, and landscaped in a manner similar to surrounding properties. 5. Home must be placed on a permanent foundation. 6. Work shall be accomplished generally in accordance with the following schedule: a. Foundation to be complete within one month. b. Relocation of structure to be complete within two months. c. All work associated with the request to be complete within four months. ********** The above motion by Alderman Withus, seconded by Alderman Hatlelid, and carried by the following roll call vote: ayes: Hatlelid, Krabseth, Lehner, M. Miller, Withus. nays: Connole. 15. That the City Council approve the request from Andrew Thurston to relocate a 2013 28’ x 40’ manufactured home from Iseman Homes to 1504 Wildwood Avenue (Subdivision of a portion of Block 13, West Minot Addition, Block 1, Lot 11 and the east 5’ of Lot 12); subject to the following conditions: 1. A ten-thousand dollar performance bond must be posted with the City prior to start of any work at site or relocation of the manufactured home. 2. All work at the new location must be performed in compliance with the applicable state and local codes and ordinances for residential zones. 3. Permits for all work must be obtained from the City of Minot. 4. The property must be properly drained, and landscaped in a manner similar to surrounding properties. 5. Home must be placed on a permanent foundation. 6. Work shall be accomplished generally in accordance with the following schedule: a. Foundation to be complete within one month. b. Relocation of structure to be complete within two months. c. All work associated with the request to be complete within four months. ********** The above motion by Alderman Withus, seconded by Alderman Hatlelid, and carried by the following roll call vote: ayes: Hatlelid, Krabseth, Lehner, M. Miller, Withus. nays: Connole. 16. That the City Council approve the from Randy Tester to relocate a single-family home from rd 5 43 Ave SW building 5 to 3225 Main Street South (West ½ Radio City Subdivision Block 4, Lot 6); subject to the following conditions: 1. A ten-thousand dollar completion bond must be posted with the City prior to issuance of any permits for this work. 2. An adequate foundation in compliance with City of Minot building codes and zoning ordinances must be furnished at the new location. 3. The plumbing, mechanical, and electrical systems must be in compliance with current code requirements of the City of Minot. PUBLIC WORKS AND SAFETY COMMITTEE May 29, 2013 Page 5 4. All work at the new location must be performed in compliance with City of Minot building codes and zoning ordinances. 5. Egress windows must be installed in the basement and every bedroom. 6. Smoke detectors must be installed in the basement, in each bedroom, and in areas outside bedrooms. 7. Paint and repair siding as necessary. 8. Applicant must obtain all necessary permits, and coordinate all relocation activities with public utilities and traffic authorities. 9. The property must be properly drained, and landscaped in a manner similar to surrounding properties. 10. Work shall be accomplished generally in accordance with the following schedule: a. Foundation to be complete within two months. b. Relocation of structure to be complete within four months. c. Work required for code compliance complete within six months. d. Work complete and final clean up complete within ten months. ********** The above motion by Alderman Withus, seconded by Alderman Hatlelid, and carried unanimously. 17. That the City Council reject the bids received for the 6th Street Underpass Reconstruction project, the 6th Street Underpass Pump Station project, and the 3rd Avenue SW Storm Sewer project. ********** The above motion by Alderman Hatlelid and seconded by Alderman M. Miller. The City Engineer is recommending the bids be rejected for the projects due to the high bids received. He suggested to call for new bids in November 2013, which is the last opportunity to bid through the NDDOT and receive funding. He commented a major rework on the Broadway viaduct would be underway in 2014 and 2015 which will divert traffic to 3rd Street E and 16th Street W. Upon questioning, the Finance Director indicated most CDBG funds are put toward rebuild and reconstruction projects and the projects are required to meet CDBG criteria for 51% of the funding going toward low- to moderate-income individuals. Whereupon, a vote was taken on the above motion by Alderman Hatlelid, seconded by Alderman M. Miller and carried unanimously. 18. That the City Council place and pass an ordinance amending Chapter 20, Section 20-6(a) of the City of Minot Code of Ordinances regarding parking regulations, on first reading. ********** The above motion by Alderman Connole and seconded by Alderman Withus. The City Attorney explained the ordinance was proposed to resolve situations where mail service is being interrupted due to blocked mailboxes. Postal workers cannot get out of vehicles to deliver and leave the PUBLIC WORKS AND SAFETY COMMITTEE May 29, 2013 Page 6 vehicle in the street. In addition, it would be cost prohibitive to place signage at each mailbox. Whereupon, a vote was taken on the above motion by Alderman Connole, seconded by Alderman Withus and carried unanimously. General Information Upon questioning, the City Engineer provided an update on projects contracted to Knife River Corporation. He stated the contractor is responsible for the 13th Street SE Improvements project and Paving District No. 472 (23rd Avenue NW west from 16th Street NW). He reported the 13th Street SE project has not yet been started and Paving District No. 472 was unable to be completed in 2012 due to early winter weather. He commented Knife River had submitted a change order on Paving District No. 472 to move the completion date to mid-August 2013 to which staff responded as unacceptable. He states staff has outlined when the project needs to be completed. Alderman Connole expressed concern over the contractor being able to complete the projects. There being no further business, Vice-Chairman Lehner adjourned the Public Works and Safety Committee meeting at 4:34 p.m. Respectfully Submitted, Lisa Jundt, City Clerk