Public Works & Safety Committee

PUBLIC WORKS AND SAFETY COMMITTEE August 27, 2014 Page 1 Members Present: Berg, Connole, Jantzer, Lehner, Schuler Members Absent: Hatlelid. Others Present: Acting City Manager/Finance Director, City Clerk, Assistant City Attorney, City Assessor, Assistant City Assessor, City Comptroller, City Treasurer, City Engineer, Traffic Engineer, Assistant City Engineer, City Planner Traffic Engineer, Police Chief, Public Works Director, Assistant Public Works Director, Public Information Officer, Alderman Olson, Alderman Seymour, Jill Schramm, Dave Schwengler, Kevin Ploof and Mark Lyman To the Honorable Mayor and All Aldermen: Following are the recommendations of the Public Works and Safety Committee meeting called to order at 4:15 p.m. on August 27, 2014: 1. The City Council award the bid for Water Treatment Plant chemicals to DPC Industries in the amount of $614/Ton for Chlorine, award the bid to DR Transport in the amount of $133/Ton for Quicklime, and award the bid to Thatcher Co. of Montana in the amount of $0.3360/LB for Ammonium Sulfate; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Jantzer, and carried unanimously. 2. The City Council award the bid to DR Transport in the amount of $64/ton for the salt to use in the 2014-2015 winter operation; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Jantzer, and carried unanimously. 3. The City Council award the bid to Sundre Sand & Gravel in the amount of 14.48/ton for the sand to use in the 2014-2015 winter operation; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Jantzer, and carried unanimously. 4. The City Council approve the plans and specifications for the 6th Street Underpass forcemain project (3236); and further authorize a call for bids. ********** The above motion by Alderman Lehner, seconded by Alderman Jantzer, and carried unanimously. 5. The City Council approve the amendment to the engineering contract with Apex Engineers for lift station repairs (3580); and further authorize the Mayor to sign the contract amendment on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Jantzer, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE August 27, 2014 Page 2 6. The City Council approve the amendment to the engineering contract with Apex Engineers for the 2014 Sanitary Sewer Rehab (3883); and further authorize the Mayor to sign the contract amendment on the City’s behalf. ********** The above motion by Alderman Lehner, seconded by Alderman Jantzer, and carried unanimously. 7. The City Council approve the recommendation of the selection committee for Ackerman Estvold Engineers to supply services for street rehabilitation in flood areas (3873), and authorize the Public Works Director to negotiate the contracts for engineering services for the projects; and further authorize the Mayor to sign the contracts on the City’s behalf once they are completed. ********** The above motion by Alderman Lehner, seconded by Alderman Jantzer, and carried unanimously. 8. The City Council approve the suggested changes to A Codified Ordinance Amending Chapter 28 ½ (Taxation), Article IV (City Sales Tax), Section 28 1/2 Section 113 The Enactment of a Maximum Tax and to Provide a Refund Provision, and to place and pass the Ordinance on second reading ********** The above motion by Alderman Lehner, seconded by Alderman Jantzer, and carried unanimously. 9. The City Council place and pass the following ordinances on second reading: a. Ordinance No. 4874 – Amending 2014 Annual Budget – Increase Information Technology Operations Supplies Revenues and Expenditures – VOIP Phone System – Decrease Capital Purchases Equipment Revenues and Expenditures – Noncapital Purchases (IT0005) b. Ordinance No. 4875 – Amending 2014 Annual Budget – Increase Information Technology Contracts Revenues and Expenditures – New World Software Upgrade – Decrease Capital Purchases Equipment Revenues and Expenditures – Noncapital Purchases (PD0025) c. Ordinance No. 4709 – Rezoning the Bluffs 2nd Addition, Block 2, Lots 17 & 18; The Bluffs 2nd Addition, Block 4, Lots 1A-8B and Lot 9; The Bluffs 3rd Addition, Block 1, Lots 1-18 ********** The above motion by Alderman Lehner, seconded by Alderman Jantzer, and carried unanimously. 10. The City Council approve the moratorium on Adult Uses and Adult Entertainment Businesses for a period of one year. ********** The above motion by Alderman Lehner, seconded by Alderman Hatlelid. 11. The City Council approve the recommendation of the selection committee for the 1 MG Reservoir Inspection project (3948), authorize the Public Works Director to negotiate the contract for engineering services with AE2S/KLM for the project; and further authorize the Mayor to sign the contract on the City’s behalf once they are completed. ********** The above motion by Alderman Lehner, seconded by Alderman Jantzer, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE August 27, 2014 Page 3 12. The City Council approve the concept with proposed building alternative for the Perkett Sidewalk project (3874); approve the locations of the sidewalks as presented in the application and authorize the City Engineer to move forward with plan preparation and the bidding of the project. ********** The above motion by Alderman Lehner, seconded by Alderman Jantzer. Alderman Schuler stated she was approached by concerned residents on damage that would occur to the landscape and trees. Richard Rodman of 433 21st St. SW appeared before the Committee to state when he purchased his property in 1975 the area did not require sidewalks. He stated the City started requiring sidewalks be put in sometime in early 2000, and at that time all of his neighbors were against the idea. He continued by saying the neighbors completed their yards with understanding that sidewalks were not needed. He said if this project is approved he would like to see a 4 foot sidewalk instead of a 5 foot sidewalk. He expressed his concern about losing some of his landscaping and mature trees. Alderman Connole stated the current ordinance requires sidewalks to be 5 feet in width. He sympathized saying it would be a concern to lose a mature tree but the landscaping would need to change somehow since it is in the right of way. Mr. Rodman stated he would like to work with the City on how the sidewalks are placed since he will need to call a landscaper to make the necessary changes to the yard. Alderman Lehner asked if changing the sidewalks to 4 feet will affect the current plan and project funding. The Traffic Engineer stated staff would not recommend going to 4 feet sidewalks due to ADA standards and needed passing zone for wheelchairs. The City has done preliminary surveying of the area and some of Mr. Rodman’s planter will need to be compromised as it is 1-2 feet in the right of way. Upon questioning by Alderman Lehner the Traffic Engineer stated it was possible for the City to look into the option of going around the centerpiece. Alderman Schuler stated with the current plan of 5 foot sidewalks, it would look like 2 fire hydrants would need to be relocated. She also stated if the change to 4 foot sidewalks occurred, the fire hydrants in question may not need to be relocated. The Traffic Engineer stated 1 hydrant would need to be relocated regardless. She stated this was considered in the current plan and grants. She continued by stating there is 1 tree that will absolutely need to be compromised, but she was unsure about the other tree. She concluded by saying the project would be bid in early 2015. Sandra Foley of 437 21st ST. SW appeared before the Committee to express the importance of saving her trees if possible. She stated she understands the need for sidewalks and she would like to see the City work the sidewalks around the trees. The Traffic Engineer stated she will stay in contact with neighbors when the design is completed. Whereupon a vote was taken on the above motion by Alderman Lehner, seconded by Alderman Jantzer and was carried by the following roll call vote: ayes: Berg, Connole, Jantzer, Lehner, Schuler. nays: none PUBLIC WORKS AND SAFETY COMMITTEE August 27, 2014 Page 4 13. The City Council accept the Wastewater Treatment Facility Plan with the recommendations as identified in the plan. ********** The above motion by Alderman Lehner, seconded by Alderman Schuler. Karla Olson of APEX Engineering presented the facility plan and explained current existing conditions. The current facility was constructed in several phases dating back to the 1960s and consists of two aeration cells, five stabilization ponds and constructed wetland system. She stated, based on the current conditions and in analyzing current flow and loading data and hydraulic capacity, the existing facility will exceed a peak hourly flow of 12 mgd at approximately 56,500 of City population. Ms. Olson stated the current facility has been well maintained since construction but corrosiveness of wastewater, recent flooding conditions and facility age requires repair or replacement to certain parts of the facility. Ms. Olson also discussed future conditions. She analyzed future conditions using a population of 75,000 for design purposes. She confirmed with the North Dakota Department of Health the permit limits for discharge of nutrient and waste materials will be more stringent for the new facility. She stated the expected continued growth in Minot will put more strain on the existing system which is near capacity for design flow. She said the condition of aging equipment will require necessary upgrades in the short term. Ms. Olson stated alternatives for the future facility have been analyzed and it has been determined Oxidation Ditch Treatment Technology and the Integrated Fixed Film Activated Sludge Treatment Process would both be feasible options for Minot. She estimated the capital cost for this project would be $77,438,700. She stated the facility could be constructed in a phase by phase approach to help spread out costs of improvements. Ms. Olson concluded by saying the improvement project could be funded through North Dakota Clean Water State Revolving Funds loan program if the City choses. Alderman Lehner asked where the facility would be located and what the footprint of the project would be. Ms.Olson stated the facility would require 40 acres for build-out. She stated the City owns land beside the current system which will be used and can utilize existing ponds for the system. She continued by explaining treated water is put into the river and extracted solids are treated and land applied as fertilizer. Alderman Lehner asked if the EPA would give the City time to build the plant if the change of regulations forces the City to build it immediately. Ms. Olson stated the EPA does give a time schedule to meet. She said the North Dakota Department of Health has started to require facilities to meet new regulations. The Acting City Manager/Finance Director stated as the process continues, discussion on funding will be talked about frequently. She stated the Council and City staff will be addressing needs with the upcoming legislature with regard to funding. Whereupon a vote was taken on the above motion by Alderman Lehner, seconded by Alderman Schuler and was carried by the following roll call vote: ayes: Berg, Connole, Jantzer, Lehner, Schuler. nays: none Other Business Edward Volk of 1201 33 Ave SE appeared before the Committee to address drainage issues on 31 st Ave SE. rd Alderman Connole commented that flow lines in ditches after high rains are above the culverts. The Public Works Director stated he will look at cleaning the ditches to move the water flow. He said current culverts are not sized for excessive rain events. PUBLIC WORKS AND SAFETY COMMITTEE August 27, 2014 Page 5 Alderman Connole stated he addressed concerns of added issues on 31 st Ave SE during New School construction The City Engineer stated the City has stubbed in storm sewer pipes on the south side of the school lott. When the school land is developed the side can be graded to drain south into the new pipes. There being no further business, Chairman Connole adjourned the Public Works and Safety Committee meeting at 5:09p.m. Respectfully Submitted, Lisa Jundt, City Clerk