CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, May 17, 2017 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda May 17, 2017 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 5/17/2017 CITY COMMISSION REGULAR Meeting Agenda May 17, 2017 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Proclamation: Dairy Queen Day. (Mayor Wayne M. Messam) Proclamation: EMS Week. (Mayor Wayne M. Messam) Proclamation: National Public Works Week. (Mayor Wayne M. Messam) Proclamation: Stroke Awareness Month. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Workshop and Regular Commission Meetings of April 20, 2017 and Regular Commission Meeting of May 3, 2017. Attachments: 04-20-17 Workshop Meeting Minutes 04-20-17 Commission Meeting Minutes 05-03-17 Commission Meeting Minutes 2. Temp. Reso. #R6432 approving the purchase of playground equipment for Huntington Park North from GameTime in an amount not-to-exceed $41,593 through the utilization of the U.S. Communities Price Agreement Contract, Request for Bid No. 110179. (Parks and Recreation Director Terrence Griffin and Interim Procurement Director Alicia Ayum) Attachments: R6432 Playground Equipment for Huntington Pk N with backup City of Miramar, FL Page 3 Printed on 5/17/2017 CITY COMMISSION REGULAR Meeting Agenda May 17, 2017 MEETING 3. Temp. Reso. #R6433 approving the Award of Invitation for Bid (IFB) No. 17-008, entitled "Aquatic Plant Harvester", to the lowest responsive, responsible bidder, Weedoo Greenboat Inc., for the purchase of one aquatic plant harvester, in the amount of $69,540. (Public Works Director Bernard Buxton-Tetteh and Interim Procurement Director Alicia Ayum) Attachments: R6433 Aquatic Plant Harvester with backup 4. Temp. Reso. #R6442 approving the 2017 amendments to the three existing interlocal agreements between Broward County and the City of Miramar for the division and distribution of the proceeds of the local option gas tax imposed by Broward County. (Finance Director Claudia Dixon) Attachments: R6442 2017 Gas Tax Renewal Agreement with backup 5. Temp. Reso. #R6447 authorizing the submission of an application for general program support grant funding in the amount of $150,000 from the Florida Department of State, Division of Cultural Affairs, and authorizing acceptance of funds and associated match requirements upon award of the Grant. (Cultural Affairs Director Stephen Kantrowitz) Attachments: R6447 Florida State Grant Funding 2017 with backup End of Consent RESOLUTIONS 6. Temp. Reso. #R6395 approving appointments to various City Boards. (City Clerk Denise A. Gibbs) Attachments: R6395 Advisory Board Appointments with backup 7. Temp. Reso. #R6349 awarding Invitation for Bids No. 16-020 entitled "Historic Miramar Infrastructure Improvements, Phase 3", to Layne Heavy Civil, Inc.; authorizing the City Manager to execute an agreement with Layne Heavy Civil, Inc. to perform the Historic Miramar Infrastructure Improvements, in an amount not to exceed $20,976,769, and approving a 2% contingency funds in the amount of $419,535 for a total amount of $21,396,304. (Utilities Director Jody Kirkman and Interim Procurement Director Alicia Ayum) Attachments: R6349 Historic Miramar Infrastructure Improvement Phase.3 with backup City of Miramar, FL Page 4 Printed on 5/17/2017 CITY COMMISSION REGULAR Meeting Agenda May 17, 2017 MEETING 8. Temp. Reso. #R6434 approving the award of Invitation for Bid (IFB) 17- 002, entitled "Cisco Phone System", to the lowest responsive, responsible bidder, United Data Technologies, Inc., for the lease of a Cisco Call Manager System, for a period of five years with an amount not-to-exceed $1,600,000. (Information Technology Director Clayton Jenkins) Attachments: R6434 Cisco Phone System Rev 5-3-17 with backup 9. Temp. Reso. #R6443 approving and authorizing the City Manager to 1) execute Change Order No. 7 to the existing Agreement with E.L.C.I. Construction Group, Inc., for a ninety-seven day time extension and the installation of additional drainage for construction completion of the Shirley Branca Park Community Band Shell and Renovations, in an amount not-to-exceed $53,024; and 2) allocate $60,000 of available project funds to establish a Construction Contingency Allowance, to be solely used at the City’s discretion, for future unforeseen conditions that may occur during the remaining project timeline. (Construction & Facilities Management Director Luisa M. Millan and Interim Procurement Director Alicia Ayum) Attachments: R6443 ELCI - Addtl Drainage for SBP Bandshell with backup 10. Temp. Reso. #R6450 approving the award of Invitation for Bids No. 17- 006, entitled "Monarch Lake Park", to the successful bidder, Alexander & Johnson Project Management and Development, Inc.; authorizing the City Manager to execute the proposed agreement with Alexander & Johnson Project Management and Development, Inc., in an amount not-to-exceed $1,088,520, and allocating a construction contingency allowance of $100,000, for a total project cost of $1,188,520. (Construction & Facilities Management Director Luisa M. Millan and Interim Procurement Director Alicia Ayum) Attachments: R6450 Award of IFB No. 17-006 Monarch Lake Pk with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCE City of Miramar, FL Page 5 Printed on 5/17/2017 CITY COMMISSION REGULAR Meeting Agenda May 17, 2017 MEETING 11. FIRST READING of Temp. Ord. #O1670 amending the Land Development Code; making findings; amending Section 201, providing new definitions under general terms; amending Section 202, renaming Section to specific terms; creating new Section 203, rules of construction; amending Chapter 3 relating to development review procedures; amending Section 301 relating to approval process requirements; amending Section 305 relating to conditional and permitted uses; amending Sections 310, 311, 315, 320, and 322, relating to site plans, Community Appearance Board, variances, appeals, and zoning relief, zoning permits and temporary uses and structures; creating Chapter 4, Zoning, relating to use regulations and non-conforming uses and structures, specifically regulating permitted, conditional, specific, accessory, temporary, non-conforming and prohibited uses, and renaming districts; amending Chapter 7 Use Regulations; repealing Sections 701-711, and 713, relating to zoning districts, conservation, residential, commercial, industrial, employment center, commercial recreation, community facilities, recreation /open space, and utilities zoning districts, and specific use regulations; amending Sections 712, 714, and 715, relating to overlay districts, Traditional Neighborhood Development District (“TNDD”), Transit Oriented Corridor District Code; repealing Chapter 11, relating to non-conforming uses and structures; application and amendment procedures; applying new district names to the official zoning map; renumbering and relettering provisions; providing for severability; providing for inclusion in the Code; and providing for an effective date . (Principal Planner Michael Alpert) SECOND READING SCHEDULED for June 21, 2017 Attachments: O1670 LDC Chapter 4 Zoning with backup OTHER BUSINESS Reports and Comments: Commission Reports: a. Temp. Reso. #R6456 urging President Donald Trump and the United States Department of Homeland Security to extend Temporary Protected Status (“TPS”) for Haitian Nationals. (Mayor Wayne M. Messam) Attachments: R6456 Requesting Extension of TPS for Haitians with backup City of Miramar, FL Page 6 Printed on 5/17/2017 CITY COMMISSION REGULAR Meeting Agenda May 17, 2017 MEETING b. Temp. Reso. #R6457 supporting June 2017 as American Muslim Heritage Month. (Commissioner Yvette Colbourne) Attachments: R4657 American Muslim Heritage Month City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 5/17/17 - 5:30 P.M. - Solid Waste Workshop - Comm. Conference Rm 5/17/17 - 6:15 P.M. - City Manager's Contract Workshop - Comm. Conference Rm ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: June 7, 2017 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 5/17/2017