CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, May 2, 2018 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda May 2, 2018 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. . City of Miramar, FL Page 2 Printed on 5/1/2018 CITY COMMISSION REGULAR Meeting Agenda May 2, 2018 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: 49th Annual Municipal Clerks Week. (Mayor Wayne M. Messam) Proclamation: Ramadan Iftar Dinner. (Mayor Wayne M. Messam) Proclamation: Stroke Awareness Month. (Mayor Wayne M. Messam) Proclamation: Hurricane Preparedness Week. (Mayor Wayne M. Messam) Proclamation: Older Americans Month. (Mayor Wayne M. Messam) Presentation: Education Advisory Board Scholarship Presentation. (Education Advisory Board Chairperson Macmillan Innocent) Presentation: ICE Facility Update. (Police Chief Dexter Williams) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meetings of January 17 and February 13, 2018 will be placed on the May 16, 2018 Agenda. 2. Temp. Reso. #R6681 approving the award of Invitation for Bid 18-003, entitled "Wi-Fi Replacement," to the lowest responsive, responsible bidder, Acordis International Corp., for the lease of Meraki Wi-Fi Access Points, for a period of five-years for an amount not-to-exceed $218,992, which includes an amount not-to-exceed $10,950 for Fiscal Year 2018. (Staff recommends continuance to the meeting of 05/16/18) (Information Technology Director Clayton Jenkins) Attachments: ITEM CONTINUED City of Miramar, FL Page 3 Printed on 5/1/2018 CITY COMMISSION REGULAR Meeting Agenda May 2, 2018 MEETING 3. Temp. Reso. #R6695 approving the purchase of a playground shade structure for Miramar Regional Park from Industrial Shadeports, in an amount not-to-exceed $52,055, through the utilization of the School District of Palm Beach County Bid 15C-32B, term contract for playground equipment, outdoor fitness equipment, surfacing, fitness trails, and fabric shade structures. (Parks & Recreation Director Terrence E. Griffin and Procurement Director Alicia Ayum) Attachments: R6695 Playground Shade Structure for Miramar Regional Park with backup 4. Temp. Reso. #R6688 approving the agreement with M & M Asphalt Maintenance, Inc., d/b/a All County Paving for the provision of road and sidewalk restoration services, in an amount not-to-exceed $100,000 for a one-year period, utilizing City of Sunrise, Florida Contract No. C15-33-05-MS. (Utilities Director Jody Kirkman and Procurement Director Alicia Ayum) Attachments: R6688 Road and Sidewalk Restoration Svcs with backup 5. Temp. Reso. #R6683 approving the reappointment of Dahlia A. Walker-Huntington, Esq., Vincent T. Brown, Esq., and Michelle Austin Pamies, Esq., as Code Compliance Special Magistrates for a term of one-year commencing July 3, 2018 through July 2, 2019. (Continued from the Meeting of 04/18/18) (Police Chief Dexter Williams) Attachments: R6683-Reappointment of Special Magistrates with backup End of Consent RESOLUTIONS 6. Temp. Reso. #R6698 approving an amendment to the Design-Build Agreement with Wharton-Smith, Inc. and related expenditure in an amount not-to-exceed $239,601, for the provision of design services for Phase 2A at the East Water Treatment Plant Renovation Project. (Utilities Director Jody Kirkman and Procurement Director Alicia Ayum) Attachments: R6698 EWTP Wharton Smith Renovations Amendment Phase 2 with Backup City of Miramar, FL Page 4 Printed on 5/1/2018 CITY COMMISSION REGULAR Meeting Agenda May 2, 2018 MEETING 7. Temp. Reso. #R6559 adopting the City of Miramar’s Transportation and Mobility Plan. (Community and Economic Development Department Director Eric Silva) Attachments: R6559 Transportation and Mobility Plan with Backup PUBLIC HEARINGS 8. SECOND READING of Temp. Ord. #O1686 approving the second amendment of the Fiscal Year 2018 Operating and Capital Improvement Program Budget; and providing for an effective date. (Passed 1st Reading on Meeting of 04/18/18) (Item Continued to the Meeting of 05/16/18 to Satisfy Advertising Requirements) (Management & Budget Director Norm Mason) Attachments: 1st Reading of O1686 Second Budget Amendment with backup O1686 2nd Reading Continued 9. SECOND READING of Temp. Ord. #O1687 amending Chapter 11 “Business Taxes, Permits, and Business Regulations” by creating Article VIII “Towing of Vehicles from Private Property” to provide for towing regulations; and providing for an effective date. (Passed 1st Reading on 03/21/18) (Continued from the Meeting of 04/04/18) (Item Continued to the Meeting of 05/16/18 to Satisfy Advertising Requirements) (Police Chief Dexter Williams) Attachments: O1687 Towing Ordinance O1687 2nd Reading Continued QUASI-JUDICIAL PUBLIC HEARING City of Miramar, FL Page 5 Printed on 5/1/2018 CITY COMMISSION REGULAR Meeting Agenda May 2, 2018 MEETING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 10. Temp. Reso. #R6693 considering Application No. 1709222 Site Plan Amendment for United Data Technologies Corporate Headquarters, a three-story office building located at 2900 Monarch Lakes Boulevard. (Continued from the Meeting of 04/18/18) (Community & Economic Development Director Eric Silva) Attachments: R6693 United Data Technologies_SPAmend 1709222 with backup R6693 Miramar ExParte Disclosure OTHER BUSINESS Reports and Comments: Commission Reports: 11. Temp. Reso. #R6713 supporting May 2018 as American Muslim Heritage Month. (Vice Mayor Yvette Colbourne) Attachments: R6713-Muslim Heritage Month Resolution 12. Temp. Reso. #R6716 appointing Vernon Hargray as the Interim City Manager; providing for compensation and benefits. (Mayor Wayne M. Messam) Attachments: R6716-Interim City Manager City Attorney Reports: City of Miramar, FL Page 6 Printed on 5/1/2018 CITY COMMISSION REGULAR Meeting Agenda May 2, 2018 MEETING City Manager Reports: FUTURE WORKSHOPS 05/02/18 5:30 P.M. - Proposed Charter Amendments - Commission Chambers 05/16/18 5:30 P.M. - Strategic Planning Session - Commission Chambers 06/06/18 5:30 P.M. - Disparity Study Implementation - Commission Chambers DATE & TIME TBD - Miramar Cultural Arts Center - Commission Chambers DATE & TIME TBD - Blasting Advisory Committee - Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: May 16, 2018 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 5/1/2018