City Council Meetings 2016-2024

MINUTES REGULAR MEETING MOOSE LAKE CITY COUNCIL Wednesday, November 10, 2021, 4:00 pm; City Hall PRESENT: Mayor Ted Shaw, Councilor Walter Lower, Councilor Doug Juntunen, Councilor Greg Sarvela, Councilor Kris Huso OTHERS PRESENT: City Administrator Ellissa Owens, Public Works Superintendent Phil Entner, Star Gazette Alanea White, Karen Dahlen, Tracy Olsen, Kelly Goeb, Chris Meyer, Shawn Bode 1. CALL TO ORDER A. Pledge of Allegiance B. Approval of Agenda ✦ Motion made to approve the agenda by Councilor Lower, seconded by Councilor Huso. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. 2. CONSENT AGENDA A. Minutes 1. Special City Council Meeting – October 12, 2021 2. Regular City Council Meeting – October 13, 2021 ✦ Motion to approve the Minutes by Councilor Juntunen, seconded by Councilor Sarvela. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. B. Financial Reports 1. City Accounts Payable – October 2021 2. City Financial Statements – October 2021 3. Liquor Store - Profit & Loss Statement – October 2021 ✦ Motion to approve the Financial Reports by Councilor Sarvela, seconded by Councilor Lower Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. 3. PUBLIC COMMENT This time is reserved comments from the public on matters not listed on the agenda. Please keep comments to 3 minutes. 4. DEPARTMENTAL REPORTS A. Police Chief Report a. Department Report October 2021 ✦ Administrator Owens reported in Chief Darren Juntunen’s absence. ✦ Administrator Owens reported October calls for service totaled 209 calls. B. Public Works Superintendent Report - Superintendent Entner a. Department Report October 2021 ✦ The water department distributed 6.0 million gallons of drinking water in the month of October, which was a huge change from the last two months. ✦ The sewer department collected 9.6 million gallons of wastewater during the month of October.  ✦ Hydrants have been flushed. ✦ Water/sewer repair completed on Second Street. ✦ Pothole filling will continue on a monthly basis. ✦ Lift station checks started today, will be completed by Monday. ✦ Road patching has been completed. C. City Engineer Report - Superintendent Entner a. Monthly Update Meeting Minutes ✦ The Water Tower Project is complete. ✦ Hwy 73 Trail is halted for the winter, will begin again in the spring. ✦ The Wells and Pumping Facility Project Protection Plan is being updated. ✦ The Sewer Lining Project is complete along with the manholes. ✦ Mayor Shaw will again reach out to the Moose Lake Department of Corrections to arrange a meeting which will include Representative Sundin. The earliest this would take place would be December. D. Technology / Library Report - Administrator Owens ✦ Administrator Owens stated she will be working with Rory Butkiewicz on updating the City websites. E. Motor Vehicle Report - Karen Dahlen ✦ Karen stated the DMV will begin to proctor. This was affirmed yesterday. The supervisor needs to come audit the office before we can actually take that on. People will be able to come in to do permit testing which will be $10 per test so some revenue will be coming in. ✦ The Duluth office will come down again starting the end of Jan/Feb to do testing at the Depot again doing both written test and road exams. ✦ Also getting new credit card machines; Karen attended the MDRA meeting in September and learned of another company that will furnish the credit card machines at no cost and also furnish paper. They are coming Friday to do an inspection of the office and building first. ✦ Time change of DMV hours of operation will be extended to 3:45p.m., adjusting hours as right now they close at 3:00p.m. and 4:00p.m. is the ultimate goal to be done with business for the day. Hours will be updated on the City’s website and Karen will notify the State. 5. PREVIOUSLY DISCUSSED BUSINESS 6. NEW BUSINESS A. Public Works Department Part-Time Seasonal Hire ✦ Administrator Owens stated we have 4 snowplow routes, 3 workers; one seasonal summer care temp worker is leaving. Looking to try a seasonal position in winter to help with snow removal and cut down on overtime. Mayor Shaw stated this was budgeted last September. Superintendent Entner stated this would be an on-call position, watching the weather. Mike Moonen is the individual they have in mind; he is retired from the ML DOC and Counsilor Huso states he would be a very good asset to the City. ✦ Motion made to hire Mike Moonen as part time seasonal hire by Councilor Huso, seconded by Councilor Lower. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. B. 2021 Sanitary Sewer Lining Project Service Lateral Collapse ✦ Superintendent Entner stated there was an issue with a sewer service collapse and walked the Council through this issue. Superintendent Entner stated they went out and fixed the issue. It is the Superintendent Entner and  the Engineer’s opinion that this bill is not the responsibility of the City, should be the individual homeowner’s. The bill is $1750 for the 15-foot issue that had been fixed. ✦ Motion made to charge the individual for this bill of $1750 and include the City’s cost with no additional charge by Councilor Juntunen, seconded by Councilor Lower. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. C. 2021 Sanitary Sewer Lining Project Pay Application #2, Insituform Technologies USA, LLC ✦ Motion made to approve Pay Application #2 in the amount of $90,066.18 by Councilor Huso, seconded by Councilor Sarvela. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. D. TH 73 Trail Change Order #2, Ulland Brothers ✦ Motion made to approve Change Order #2 in the amount of $15,590.60 by Councilor Huso, seconded by Councilor Juntunen. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. E. TH 73 Trail Pay Application #2, Ulland Brothers ✦ Motion made to approve Pay Application #2 in the amount of $306,018.04, by Councilor Sarvela, seconded by Councilor Huso. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. F. Water Tower Rehabilitation Project Pay Application #4, Central Tank Coatings ✦ Motion to approve Pay Application #4 in the amount of $4593.60 by Councilor Juntunen, seconded by Councilor Lower. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. G. Water Tower Rehabilitation Project Acceptance FYI only H. City Administrator Overtime Discussion. ✦ Mayor Shaw stated when the new Administrator steps into the position they have to do both jobs which are time consuming. Mayor Shaw requests we pay Administrator Owens overtime pay retroactive to when she took over the position - for a 6 month time period. This gives time for training, etc. ✦ Motion made to approve overtime pay for Administrator Owens from the date she took over as City Administrator and extending for 6-months by Councilor Huso, seconded by Councilor Juntunen. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. I. The Home Run Club Field Request - Request to use the Little League Field for this next season. ✦ Chris Meyer stated they were given the option of using the old Varsity baseball field, which will need major upgrades and there is not enough time or funds to get that accomplished for this next season. Requesting one more year to use the Little League Field to allow the kids to be able to utilize the appropriate field for their age level. ✦ Mayor Shaw stated this had been presented to the Park Board who approved to be presented to the City Council. Councilor Huso stated they should be able to use it for as long as the timeline allows. ✦ Consensus given by City Council for use of the Little League Field for the following season/year. J. Farmer’s Market Organization Update This item will be carried over to next month’s agenda. K. Deputy Clerk/Finance Director The City Council of the City of Moose Lake will meet in closed session pursuant to MN Statutes section 13D.05 subd. 2(a) to have a personnel discussion. The meeting will take place in the Council Chambers of the Community Center at 313 Elm Ave. Following the closed session, the council will re-convene in open session pursuant to the posted agenda for that date and time and during such open session summarize its conclusion and make any motions. ✦ Motion made to close regular City Council meeting and enter into closed session at 5:17 p.m. by Councilor Huso, seconded by Councilor Juntunen. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. ✦ Motion made to open the closed session of the City Council meeting at 5:20 p.m. by Councilor Lower, seconded by Councilor Sarvela. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. ✦ Motion made to close the closed session of the City Council meeting at 5:30 p.m. by Councilor Huso, seconded by Councilor Sarvela. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. ✦ Motion made to reopen the regular City Council meeting at 5:31 p.m. by Councilor Juntunen, seconded by Councilor Lower. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. ✦ Motion to hire the Finance Director/Deputy Clerk candidate pending background check by Councilor Juntunen, seconded by Councilor Lower. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. 7. REPORTS AND CORRESPONDENCE A. Proclamation - Blue Ribbon Day B. Evergreen PAC ATV Club - Thank You Letter C. Moose Lake Preschool – Thank You 8. COMMITTEE AND BOARD MEETING MINUTES A. Water & Light Commission Emergency Meeting Minutes – August 17, 2021 B. Water & Light Commission Special Meeting Minutes – September 13, 2021 C. Water & Light Commission Regular Meeting Minutes – September 21, 2021 D. Park Board Regular Meeting Minutes – November 1, 2021 9. ANNOUNCEMENTS Regular Moose Lake City Council Meeting, Wednesday, December 8, 2021 - 4:00 p.m. Moose Lake City Council/Town Board Chambers. Moose Lake Economic Development Authority, Wednesday, November 17, 2021 – 12:00 p.m. City Conference Room Moose Lake Water and Light Commission, Tuesday, November 16, 2021 – 1:00 P.M. City Council/Town Board Chambers. Moose Lake Housing and Redevelopment Authority Board – Monday, December 13, 2021 – 11:00 A.M. Hillside Manor Office. Moose Lake Area Fire District – Tuesday, December 7, 2021 - 6:30 p.m. – Emergency Response Center. Moose Lake Park Board Meeting – Monday, December 6, 2021 - 6:30 p.m. City Council/Town Board Chamber. 10. ADJOURNMENT  ✦ Motion made to adjourn the regular City Council meeting at 5:35 p.m. by Councilor Lower, seconded by Councilor Sarvela. Vote: Yes - Lower, Juntunen, Sarvela, Huso. No - 0. Recorded by: Paula Arnold