Parks, Recreation & Cultural Services Advisory Board Meetings

PARKS AND RECREATION COMMISSION MINUTES October 11, 2017 Members present: Tiffany Quilter, Charles Maynard, Connor Lange, Charlene Rios, Arin Swinger and Warren Tracey Members absent: N/A Staff present: Spencer Grigg, Susan Schwiesow, and Pam Escure Guests present: Ryan Escure, Troy White, Members of Moses Lake Hockey Association 2017 MEETING ATTENDANCE RECORD Name Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Quilter, Tiffany C X C X X X C X C X Lange, Connor C E C E X X C O C X Maynard, E. C E C X X X C X C X Charles Rios, Charlene C X C X E X C X C X Swinger, Arin C X C X X E C X C X Tracey, Warren C X C E X X C X C X C=Meeting Cancelled X=Present O=Absent E=Excused R=Resigned Call Meeting to Order The regular meeting was called to order by Chair Rios at 7:02 p.m. Introduction of Guests/Visitors Chair Rios acknowledges the Hockey Association and other members of the Association being present at the meeting, as well as other guests. Approval of Minutes of Prior Meeting Ms. Swinger moved the draft minutes of August 16, 2017, be approved as submitted. Motion was seconded by Mr. Tracey. Motion unanimously approved and passed. Communication/Correspondence Moses Lake Youth Hockey Association. Representative Ty Howard, Hockey Director, presents to the Commission regarding the progress of the Hockey Association. Mr. Howard states past accomplishments that have happened in the past year, and comments regarding the Ice Rink at the Larson Recreation Center. Mr. Howard states his concerns regarding the porta-potties and the issue that there is currently no place to warm up or have the ability to have concessions. Mr. Howard presents the Board members of the Hockey Association. Chair Rios inquires which age group won the State Championship? Mr. Howard indicates that it was 10 year olds. Discussion held regarding the Hockey Association program as a whole. Mr. Howard estimates that there are roughly 67 members. Mr. Maynard questions Mr. Grigg if there is enough money to maintain the Larson Recreation Center. Mr. Grigg indicates that we have an inefficient building with poor heating and no one down at the building for supervision purposes. Mr. Grigg further states that there are potential big changes in the works for the building and looking at a serious re- development of the Larson Recreation Center in the near future and also the potential of having some concessions. Further discussion followed regarding skate shack access, and heating of the building. Mr. Grigg addresses the damage to the parking lot during last winter and indicates that the project is over $150,000, and that the parking lot may not be done by the time the hockey season opens this year. Mr. Grigg further indicates that the hockey program, both youth and adult, is a great program. Discussion further held. Mr. Maynard questions if the food vendor for the Surf N Slide could be a possible vendor for the concessions at the Larson Recreation Center. Discussion further held. Mr. Maynard questions about the maintenance issues with regard the porta-potties. After further discussion, Mr. Grigg indicates that there will be an improvement in the maintenance of the porta-potties. Ms. Quilter comments and PARKS AND RECREATION COMMISSION MINUTES October 11, 2017 indicates that it is hard to hear that it is going to take time for the potential changes, however, also encourages the Hockey Association to continue doing what they are doing and that they are doing very well and it is very important to the community. Mr. Maynard indicates to keep track of the money and bring that to the attention of the City Council. Mr. Tracey indicates that coming with a list of the essentials what you are looking for is very important. Mr. Howard indicates that locker rooms, running water, warmth are paramount on what they are looking for. Discussion further held. Chair Rios thanks the Hockey Association for coming out and indicates that their concerns are our concerns. Mr. Howard thanks the Council for taking the time to listen to their concerns. Chair Rios also comments on getting the number from the hotels on who is coming into town and how much revenue is being brought in as a result of the hockey tournaments. Discussion further held regarding fund raising and promoting the program and the Ice Rink. Mr. Grigg responds that new signage is in place for the Larson Recreation Center. Further comments made about a snack bar being a good idea and they can raise money for the community. Lyle Stoltman comments that January 15th, 2018 will be the 10th year that the Hockey Association has been incorporated and that they are winning tournaments. Mr. Stoltman comments regarding referees are changing in the storage sheds and need the City’s support in making changes. Mr. Stoltman further comments that there was a girl’s hockey team as well and that the Association has been able to survive and thanks the Council for their support and that they really need the City’s help more than ever. Chair Rios thanks the Association for coming and addressing the Council with their concerns. Troy White – Mr. White is present and addresses the Commission regarding the Hockey Association and the need for use of the Larson Recreation Center as well. Mr. White indicates that he is in front of the Council for “Rentals in the Parks.” Mr. White proposes to do bicycle rentals and board rentals because he feels that there is a demand for it in the City of Moses Lake. Mr. White would like to promote health and tourism in the City. Mr. White indicates that bicycles and boards are his passion and he would like to provide the opportunity for people who come to Moses Lake to be able to rent a bicycle or paddle board. Mr. White requests to run his own mobile kiosk for boards and bikes which would be located in the City Parks. The hours of operation that Mr. White proposes are 6 days a week, 9:00 a.m. to 6:00 p.m. Discussion held. Mr. White indicates that he has a large Fed Ex type truck that has already been line-ex, but he has not done the wrap on the truck yet until he receives the okay from the Council to move forward with the final expenses on his truck kiosk. Mr. White explains how the bike and board kiosk operates and that he is putting his foot in the door to get the Commission’s recommendation to go forward. Discussion further held regarding location in the park for the kiosk, security issues, and contributions to the City. Mr. Grigg indicates that he explored the legality of the bike rental i.e.– insurance, waivers, releasing the City from liability, 15% of gross sales, and mobile food units. Mr. Grigg indicates that he believes that Mr. White is on the right track, comments regarding Destination Development and their proposal of doing exactly what Mr. White is proposing to do. Further discussion held. Ms. Swinger comments, indicates it is a great idea, and questions on how he is going to advertise his business and being mobile as being a disadvantage. Mr. Lange questions his long-term plans and what Parks he would be most successful with boards and bikes. Mr. White addresses the advertising issue and how he plans on advertising and signage. Mr. White addresses the primary location for where he would park his kiosk and indicates that Neppel would be his primary Park. His secondary location would be Blue Heron and then Cascade. Further discussion held. Mr. Tracey indicates that it is a great idea but questions if he has spoken with any of the business owners along the Neppel Park and parking for those businesses? Discussion held. Mr. White indicates he has spoke with business owners but have not really discussed about the potential parking issues. Further discussion held regarding potential parking issues and location of where to park the kiosk truck, and the primary reason for the Neppel location which includes the dock. Mr. Maynard indicates he is in favor of it. Chair Rios questions do we need to forward a recommendation to the Council? Mr. Grigg responds that yes a proposal needs to go to the PARKS AND RECREATION COMMISSION MINUTES October 11, 2017 Council and states his concerns with regard to Neppel Landing. Mr. Grigg indicates that it is leased park by the railroad and that is his only concern with the Neppel location. Further discussion held. Ms. Quilter indicates that Neppel area makes her nervous due to the large amount of pedestrians, traffic, and parking issues. Ms. Quilter indicates that Blue Heron may be the better option and feels that the bikes and paddle board rental locations are different. Further comments on the 15% vending and feels that there may be a factor of the other bicycle business being affected, i.e. if it is offered to one business, will other business start wanting to do the same thing? Discussion further held. A representative from The Bicycle Shop indicates that his business has no issues with Mr. White doing the rental business and comments regarding the parking concerns. Discussion further held. Mr. Tracey indicates that he prefers Cascade or Blue Heron. He states his concern with a busy Friday or Saturday on the water and the safety of the paddle boarders and that safety issues should be a consideration. Mr. White responds and indicates that his maximum rental time is only 4 hours and addresses the safety concerns. Discussion held regarding possible signs and safety concerns on the lake. Ms. Quilter indicates the she really likes the idea and really would like it to work and discusses the water trail that has been designated. Ms. Quilter recommends that Mr. White communicate with the trails planning team, (meets on Tuesdays once a month). Mr. White indicates that he does want to get more involved in the trails planning team. Additional representative from the bicycle shop addresses the Council and reports that he also agrees that it is a good idea and that Neppel is a good location, as well as Blue Heron. Chair Rios comments that Blue Heron is also a great place and it is also a very good idea. Further discussion held. Ms. Quilter makes a motion that White Bikes, LLC be a vendor in our Community Parks, for bike rentals, kayaks and paddle boards. Mr. Lange seconds. Motion carries. Mr. Grigg indicates that the recommendation will be forwarded to the City Council for consideration. Program Promotion – Monthly Update New Fall/Winter Brochures are out and available and that the Brochure is also online. Naming/Renaming City Facilities – Approved by City Council None. Plat Reviews/Dedication, or Fee in Lieu of Land – Monthly Update None. Director’s Report 2018 Budget– Update Mr. Grigg indicates that is ongoing and that we are still trying to come out of the budget crunch. Saturday the 21st of October will be finalizing the budget. The budget is moving ahead and that there are no major surprises or changes. Ice Rink - Update Mr. Grigg indicates that some prep work is being completed and that the Ice Rink is underway to being done. November 10, 2017, is the planned opening day, which hinges on what the weather is doing. Mr. Grigg indicates that wind is the largest challenge for the Ice Rink. PARKS AND RECREATION COMMISSION MINUTES October 11, 2017 Surf ‘n Slide – Update Mr. Grigg indicates that still crunching numbers from the season. Winterization is being done at this time and that it appears that a small profit was made, $25,000 to the good, which is a rough number and that figure may shrink some due to some outstanding bills to be paid, such as the ongoing gas bills. Events – Update Ms. Schwiesow reports that Active Net is up and going and we are noticing online registrations and it is going very well on the public side. Ms. Schwiesow indicates that the Free Family Saturday - Pacific Science Center at the Museum had 392 participants -– huge crowd of people. Ms. Schwiesow reports that there are a couple more upcoming events such as one more softball tournament that the Rattlers are putting on October 21-22, October 29, Special Olympics bowling and a variety of fall speakers will be performing at the Museum. Commission Questions/Comments None. Adjournment Mr. Lange moves to adjourn. Motion seconded by Mr. Tracey. Meeting adjourned at 8:35p.m.