Board of Estimate & Contract

City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL, MOUNT VERNON, NEW YORK 10550 & VIA FACEBOOK.COM/MO{JNTVERNONNY Meeting Agenda Final Tuesday, December 3, 2024 4:30 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract  Meeting Agenda - Final December 3, 2024 Board of Estimate& Contract Call to Order: At 4:30 PM by Chairwoman Mayor Shawyn Patterson-Howard by Deputy City Clerk Nicole J. Roll Call: Roll Call and reading of agenda items administered Bonilla. Noticed in the Journal News. OTHERS: Deputy City Clerk Nicole J. Bonilla ADMINISTRATION OF THE AGENDA OF REQUEST FOR PROPOSALS (RFP) - DEPARTMENT OF BUILDINGS OPENING RESOLUTIONS APPROVING ORDINANCES Authorizing the Allocation of $100,000 from ARPA 1. Department of Recreation: An Ordinance Procurement of Essential Equipment and Office Supplies for the Nutrition Funds for the Program Code: HR Attachments: Referral Letter.pdf An Ordinance Authorizing a Budget Line Transfer for the 2. Office of Emergency Management: Office of Emergency Management to Meet Operational Supply Needs Code: PSC Attachments: Referral Letter OEM Budget Line Transfer.pdf Management: An Ordinance Authorizing the Mayor to Enter into a 3. Office of Emergency with Everbridge, Inc., for the Procurement of Public Cornrnunications Contractual Agreement Emergency Management System PSC Attachments: Referral Letter OHM Everbridge Inc Contract Agreement with Mayor SPH.pdf Ordmance Authorizing the Fire Department to Purchase Personal 4. Fire Department: An (PPE) and Scoff Cylinder Valve Air Bottles Using ARPA Funds Protective Equipment Code: PSC Attachments: ARPA Turnout & Scotts Bottles II142024.pdf Page 1 of 3 Board of Estimate & Contract Meettng Agenda - Final December 3, 2024 5. Fire Department: An Ordinance Authorizing the Transfer of Funds Within the Fire Department Budget for the Purchase of Firefighter Emergency Equipment Using ARPA Funds Code: PSC Attachments: FDMV Transfer of Funds ARPA II152024.pdf Fire Department: An Ordinance Authorizing the Transfer of Funds for the Purchase of Equipment to Clean Firefighter Personal Protective Gear Using ARPA Funds PSC Attachments: FDMV Transfer for Washing Macliines ARPA I1202024.pdf Fire Department: An Ordinance Authorizing the Purchase of Commercial Washing Machines for the Fire Department Using ARPA Funds Code: PSC Attachments: ARPA Washing Machines 11 192024.pdf SETTLEMENT(S) Settling the Lawsuit of Steven Beato - $135,000 Attachments: A RESOLUTION AUTHORIZING THE SETTLEMENT OF THE CLAIM OF STEVEN BEATO.pdf DEPARTMENT OF PUBLIC WORKS: REQUEST FOR PARTIAL PAYMENTS Department of Public Works: A Resolution Authorizing Partial Payment No. 8 for Scwcr System Rehabilitation - Phase 1 to National Water Main Cleaning Company - $620,705.84 Attachments: NWM - Partial Payment #8 (Rehabilitation).pdf A Resolution Authorizing Payment No. 8 to National Water Main Cleaning Company.pdf 10. Department of Public Works: A Resolution Authorizing Partial Payment No. 3 for Resurfacing of Various Streets in the City of Mount Vemon to Petrillo Contracting Inc. - $712,038.35 Attachments: RESOLUTION FOR PARTIAL PAYMENT N0. 3 TO PETRILLO CONTRACTING INC. FOR SRESURFACING OF V ARIOUS STREETS IN THE CITY OF MOUNT VERNON.pdf Page 2 of 3 Board of Estimate & Contract Meeting Agenda - Final December 3, 2024 11. Department of Public Works: A Resolution Authorizing Partial Payment No. 2 for Resurfacing of Various Streets in the City of Mount Vernon to Petrillo Contracting hic. - $305,019.12 Attachments: A Resolution Autliorizing Payment No. 2 to Petrillo Contracting Inc.pdf Agenda was concluded at PM Chairwoman Patterson-Howard asked if there was new business: Mayor asked for a motion to adjourn. There being no further business, the meeting was adjourned at Page 3 of 3 DEC- 3 2fl24 i RESOLVED, that a resolution adopted by the City Council on November 26, 2024, and signed by the Mayor on November 27, 2024, authorizing the Allocation of $100,000 from the ARPA Funds for the Procurement of Essential Equipment and Office Supplies for the Nutrition Program - (from American Rescue Plan Act (ARPA) funds, allocated as follows: Recreation Budget Line A6774.458ARP: $89,000 Management Services Budget Line H1680.203 C927: $1],000) be, and the same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT ,<nCounsel o t o o /X  AN ORDINANCE AUTHORIZING THE ALLOCATION OF $100,000 FROM THE ARPA FUNDS FOR THE PROCUREMENT OF ESSENTIAL EQUIPMENT AND OFFICE SUPPLIES FOR THE NUTRITION PROGRAM dated November 20, 2024, the Deputy Cornrnissioner of the Whereas, by letter has requested Iegislation authorizing said Department to Department of Recreation from ARPA fiinds under budget line A6774.458ARP to procure allocate $100,000 equipment and supplies to support the Nutrition Program; and essential the Department of Recreation provides critical services to the senior Whereas, Vemon through its Nutrition Program, delivering meals to over community of Mount and serving over 100 seniors daily at the Doles Recreation 200 homebound seniors Center; and Program requires updated and additional equipment and Whereas, the Nutrition and enhance its services, including meal preparation, staff office supplies to maintain and creating an inviting environment for seniors; and communication, Whereas, the requested funding will be used to procure: A copier machine (not to exceed $10,000) Flip-fold tables and chairs (not to exceed $30,000) Kitchen equipment (not to exceed $49,000) Cell phones with service ($34 per month per phone) A large exterior storage container (not to exceed $10,000) Tablets (not to exceed $1,000); and Whereas, the total cost of $100,000 will be funded from the American Rescue Plan Act (ARPA) funds, allocated as follows: Recreation Budget Line A6774.458ARP: $89,000 Management Services Budget Line H1680.203 C927: $11,000; and Whereas, the cost estimates competitivepricingsecuredthrough are based on New York State Awarded Contracts CountyNutrition Contracts, and Westchester ensuring fiscal responsibility process;Now, Therefore, Be It in the procurement Resolved That The City of Mount Vernon, in City Council convened, doesherebyordainand enact: Authorization. Section 1. The Department of Recreationis authorizedto allocate $100,000 from ARPA funds to procure essential equipmentandofficesupplies for the Nutrition Program, as outlined above. Section 2. shallensure of Recreation Procurement Process. The Department that all purchases comply with applicableprocurementlaws, includingsecuring competitive pricing Countycontracts. tbrough New York StateandWestchester Section 3. Funding Sources. fromthe The funding shall be appropriated following budget lines: $89,000 from Recreation BudgetLine A6774.458ARP $11,000 from BudgetLine H1680.203C927 Services Management k!OV 2 (,:;3B7 Section 4. Implementation. The Department of Recreation is authorized to proceed with the procurement process upon the passage of this ordinance. Section 5. Effective Date. This ordinance shall take effect immediately upon its adoption and approval by tlie Board of Estimate & Contract. APPROVED AS TO FORM [:'- :ilng= president APPROVED APPFIOVED Dept. Mayor P ii !z e 2  RESOLVED, that an ordinance adopted by the City Council on November 26, DE(, 3 2024. 2024, and signed by the Mayor on November 27, 2024, arithorizing a Budget Line Transfer for the Office of Emergency Management to Meet Operational Supply Needs ($1,500.00 from the Equipment Budget Line (A3640.203) to the Office Expense Budget Line (A3640.401) within the Office of Emergency Manageinent budget) be, and the same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT / m,,Corporation Counsel nnpury+cier,. NOV2 6 2 5 AN ORDINANCE AUTHORIZING A BUDGET LINE TRANSFER FOR THE OFFICE OF EMERGENCY MANAGEMENT TO MEET OPERATIONAL SUPPLY NEEDS Whereas, by letter dated November 6, 2024, the Director of Office ofEmergency Management ("OEM") has requested legislation authorizing the transfer of funds in the amount of $1,500.00 from the Equipment Budget Line (A3640.203) to the Office budget; Expense Budget Line (A3640.401) withinthe Office of Emergency Management and the Office of Emergency Management is responsible for ensuring the Whereas, response, and recovery services critical to the safety of Mount effective preparedness, Vernon's residents; and Whereas, OEM has identified an increased demand for office and operational essential to the functionality of the Emergency Operations Center; and supplies Whereas, the current allocation in the Office Expense Budget Line (A3640.401) is insufficient to meet these growing operational needs; and the Equipment Budget Line (A3640.203) within the OEM budget has Whereas, to accommodate a transfer to the Office Expense Budget Line adequate funding (A3640.401) without impacting the planned equipment budget; and Whereas, this budget adjustmentwill ensure that OEM can provide the necessary supplies to sustain uninternipted emergency management services; officeand operational Now, Therefore, Be It Resolved That The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section Authorization 1. for Budget Transfer. The City Council authorizes the transfer of $1,500.00 from the Equipment Budget Line (A3640.203) to the Office Expense Budget Line (A3640.401) within the Office of Emergency Management budget Section 2. Amount of Transfer. The authorized transfer amount shall be based on the current operational needs assessedby OEM, not exceeding the available balance in Budget Line A3640.203. Section 3. Purpose The transferred funds will be allocated of Funds. exclusively to purchase office and operational supplies necessary to maintain OEM's readiness and response capabilities for the City of Mount Venion. Section Effective Date. This Ordinance shall take effect immediately upon 4. its adoption and approval by the Board of Estimate & APPROVED AS TO FORM o Corporation Counsel i)eput&J CityClerk go 3q a L al 9 APPROVED r"!O!',? 24 APPROVED a) % @) (U 000a' a:iaO Dept. Mayor DEC - 3 2D7= RESOLVED, tliat a resolution adopted by the City Council on November 26, 2024, and signed by the Mayor on November 27, 2024, authorizing the Mayor to Enter into a Contractual Agreement with Everbridge, Inc., for the Procurement of Public Communications Emergency Management System - (tlie proposed contract with Everbridge, Inc., spans three years witli t)ie following costs: * Year One: $25,704.00 for Public Cominunications Advanced services and $3,370.30 for professional services, totaling $29,074.30. * Years Two and Three: $25,704.00 annually. * Total Contract Value: $80,482.30 over three years; Tlie project will be fully funded using American Rescue Plan Act (ARPA) funds available in Account No. A3640.203ARP, as confinned by the Comptroller's Office. This ensures no additional financial burden on the City's general fund; be, and the same is hereby approved. o ADOPTED BY ORM ,,A,PPJO/7, BOARD OF ESTIMATE o W orporation Counsel Clerk o NOV2 6 202 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACTUAL AGREEMENT WITH EVERBRIDGE, INC., FOR THE PROCUREMENT OF PUBLIC COMMUNICATIONS EMERGENCY MANAGEMENT SYSTEM Whereas, by letter dated November 19, 2024, the Director of the Office of Emergency Management ("OEM") has requested legislation authorizing the Mayor to enter into a contractual agreement with Everbridge, Inc., to procure a Public Cornrnunications Emergency Management System, as outlined in the proposal; and Whereas, the City of Mount Vemon recognizes the need to enhance its emergency response and communication capabilities to ensure public safety and operational efficiency; and Whereas, Everbridge, Inc., offers a Public Cornrnunications Emergency Management System through a GSA-approved contract, ensuring compliance with federal procurement standards and cost-effective pre-negotiated pricing for governrnent entities; and Whereas, the proposed contract with Everbridge, Inc., spans three years with the following costs: Year One: $25,704.00 for Public Communications Advanced servicesand $3,370.30 for professional services, totaling $29,074.30. Years Two and Three: $25,704.00 annually. Total Contract Value: $80,482.30 over three years. This agreement includes no additional implementation or setupfees; and Whereas, the project will be fully funded using AmericanRescuePlanAct (ARPA) funds, which are available in Account No. A3640.203ARP, asconfirmed bythe Comptroller's Office, ensuring no additional financial burden ontheCity'sgeneral fund; and Whereas, the Everbridge system offers significant benefits, including: 1. Mass Notification Services: Rapid disseminattonof criticalinformation to residents through multiple channels. 2. Enhanced Public Safety: Real-time alerts during emergenciessuchas severe weather, infrastructure failures, or public healthcrises. 3. Improved Operational Coordination: Streamlined interagency cornrnunication during crises. Scalability and Geo-Targeting: Flexibility to growwith the City's needsand target specific geographic areaseffectively; Now,Therefore,BeIt Resolved That The City of Mount Vernon, in City Coiu'icil convened, doesherebyordain and enact: Section 1. Authorization to Enter Agreement. The Mayor is hereby authorized to enter into a contractualagreementwithEverbridge, Inc., toprocure aPublic Communications Emergency asoutlinedin theproposal. ManagementSystem, (y  tJ'202J4 t'%!OV','(.:. Section 2. Contract Term and Costs. The agreement shall cover a term of three years, with the following payment schedule: * Year One: $29,074.30 (inclusive of professional services). Years Two and Tbree: $25,704.00 annually. Total Contract Value: $80,482.30. Section 3. Funding Source. The expenditure for this contract shall be fully funded through ARPA funds, available in Account No. A3640.203ARP. Section 4: Implementation and Oversight. The Department of Emergency Management shall oversee the implementation and operation of the Everbridge system to ensure alignment with the City's public safety objectives. Section 5. Benefits to the City. The adoption of the Everbridge system will: 1. Improve the City's capacity for mass communication during emergencies. 2. Enhance interagency coordination and crisis management. 3. Ensure better targeting and scalability to meet the City's evolving needs. Section 6. Effective Date. This ordinance shall take effect immediately upon its approval by the Board of Estimate & Contract. APPROVED AS TO FORM o 0 7tlffl!'IV .%sident (/)(1) o 3c 0 3 ()O E LLCO APMED APPROVED 000 p:iaC) Dept. Mayor DE(, 3 2024 RESOLVED, that an ordinance adopted by the City Council on November 26, 4 2024, and signed by the Mayor onNovember 27, 2024, authorizing the Fire Department to Purcliase Personal Protective Equipment (PPE) and Scoff Cylinder Valve Air Bottles using ARPA Funds - ($88,126.36, with $45,250.81 allocated for turnout gear and $42,875.55 for Scott Cylinder Valve Air Bottles, and funding is available through ARPA Funds under budget line H3410.203ARP C929 PHS-0041.14); be, and tlie same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT ffief,-Corporation Counsel y KM, NOV2 6 AN ORDINANCE AUTHORIZING THE FIRE DEP ARTMENT TO PURCHASE PERSONAL PROTECTIVE EQUIPMENT (PPE) AND SCOTT CYLINDER VALVE AIR BOTTLES USING ARPA FUNDS of the Fire Whereas, by letter datedNovember 14, 2024, the Cornrnissioner the following hasrequestedlegislationauthorizing said Department to purchase Department equipment using ARPA Funds; and Whereas,the safetyof the City of Mount Vemon's firefighters is of paramount importance,andthe acquisitionof Personal Protective Equipment (PPE) and lifesaving equipmentis essentialto ensuring their protection during emergency operations; and to purchase the Whereas, the Fire Departmenthas requested authorization following critical equipment: Eleven (11) sets of tumout gear (coats and pants) Twemy-Eve (25) Scoff Cylinder Valve Air Bottles; and Valve Air Bottles will replenish the Whereas, the purchase of Scott Cylinder the availability of lifesaving equipment needed to department's inventory, ensuring support emergency operations; and currently undergoing Whereas, the turnout gear will equip the new firefighters safety standards; and training at the Westchester County Fire Academy, to meet critical Emergency Services (MES) Whereas,the purchase will be made by Municipal Contract (Contract PC69026), ensuring competitive and under the Sourcewell Award pre-negotiated pricing; and the total cost for these procurements is $88,126.36, with $45,250.81 Whereas, for Scoff Cylinder Valve Air Bottles, and allocated for turnout gear and $42,875.55 H3410.203ARP C929 PHS- funding is available through ARPA Funds under budget line 0041.14; Now, Therefore, Be It Resolved That Vernon, in City Council convened, does hereby ordain and enact: The City of Mount to Purchase. The Fire Department is hereby Section 1. Authorization to purchase the following equipment using ARPA Funds: authorized Eleven (11) sets of turnout gear (coats and pants) for $45,250.81. Twenty-five (25) Scott Cylinder Valve Air Bottles for $42,875.55. and Contract. The purchases shall be made through Section 2. Vendor Services (MES) under the Sourcewell Award Contract (Contract Municipal Emergency ensuring compliance with procurement regulations and competitive pricing. PC69026), 3. Funding Allocation. The total cost of $88,126.36 shall be funded Section under budget line H3410.203ARP C929 PHS-004 1.14. through ARPA Funds 7 :il(i'!;i!<0+"" b ,)J'!jl('f',4 Section 4. Purpose and Benefits. The acquisition of this equipment will: 1. Enhance the safety and operational readiness of the City's firefighters. 2. Equip new firefighters with essential Personal Protective Equipment (PPE). 3. Ensure adequate lifesaving Scott Cylinder Valve Air Bottles inventory to support emergency operations. Section 5. Effective Date. This ordinance shall take effect immediately upon its approval by the Board of Estimate & Contract. Iperson APPROVED AS TO FORM CE ITY COUNCIL o 0 a) 0 L al- 9 E , O(, APPROVED o a:i- CL- O Dept. Mayor - : '.. ... P a g e i2 7 DEC - 3 2024 RESOLVED, that a resolution adopted by the City Corincil on November 26, 5 2024, and signed by tl'ie Mayor on November 27, 2024, autliorizing the Transfer of Funds within the Fire Department Budget for the Purchase of Firefighter Emergency Eqriipment Using ARPA Funds - ($35,000.00 froin Account A4540.203ARP PHS-003 1.14 to Account H3410.203ARP C929 PHS-004 1.14 to secure funds to purchase firefighter emergency equipment); be, and the same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIM ATE AND CONTRACT II mm e.h CorporationCounsel o o o  fl!jv ,',',:( l;) 2 AN ORDINANCE AUTHORIZING THE I'RANSFER OF FUNDS WITHIN THE FIRE DEPARTMENT BUDGET FOR THE PURCHASE OF FIREFIGHTER EMERGENCY EQUIPMENT USING ARPA FUNDS Whereas, by letter dated November 15, 2024, the Commissioner of the Fire Department has requested legislation authorizing the Comptroller to transfer $35,000.00 from Account A4540.203ARP PHS-003 1.14 to Account H3410.203ARP C929 PHS-004 1.14 to secure funds to purchase firefighter emergency equipment; and Whereas, the City of Mount Vernon recognizes the critical need to equip its firefighters with lifesaving emergency equipment to ensure their safety and enhance their capacity to protect the public; and Whereas, the Fire Department has identified the need to purchase essential personal protective equipment, including Turn-Out Gear and Air Scotts Cylinder Bottles, to support its operations; and Whereas, a transfer of funds within the American Rescue Plan Act (ARPA) budget is necessary to facilitate this purchase; and Whereas, the funds to be transferred are as follows: From: A4540.203ARP PHS-003 1.14 - $35,000.00 TO: H3410.203ARPC929PHS-0041.14-$35,000.00; Whereas, the transfer will allow for the timely procurement of critical equipment without impacting on the City's general fund or other financial obligations; Now, Therefore, Be It Resolved That The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Authorization of Fund Transfer. The Comptroller is hereby authorized and directed to transfer $35,000.00 from Account A4540.203ARPPHS-0031.14 to Account H3410.203ARP C929 PHS-004 1.14 to secure funds to purchasefirefighter emergency equipment. Section 2. Purpose of Funds. The funds shall be exclusively used to procure Turn-Out Gear and Air Scotts Cylinder Bottles as part of the Fire Department'slifesaving personal protective equipment initiative. Section 3. Compliance with ARPA Requirements. All expenditures related to this transfer shall comply with the requirements andregulationsgoveming theuseof ARPA funds. APPROVED AS TO FORM o 0 ' ACki gO 3p a APPROVED (1)- a) a) a;O (0 €/) APPROVED (l)m 000 ;6 .Q) alCL CLO Dept. Mayor  RESOLVED, that an ordinance adopted by the City Council on November 26, DEC 3 2fl24 (, 2024, and signed by the Mayor on November 27, 2024, authorizing the Transfer of Funds for the Purchase of Eqriipment to Clean Firefighter Personal Protective Gear USing ARPA FundS - ($24,845.00 from Budget Line A4540.203ARP PHS-003 1.14 to Budget Line H3410.203ARPC929 PHS-0041.14); be and the same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AN D CQNTRACT Corporation Counsel efU  ,'2 (:::' '!"!!t,a'!'tl'i" :.n)' IleJe" AN ORDINANCE AUTHORIZING THE TRANSFER OF FUNDS FOR THE PURCHASE OF EQUIPMENT TO CLEAN FIREFIGHTER PERSONAL PROTECTIVE GEAR USING ARPA FUNDS Whereas, by letter dated November 20, 2024, the Commissioner of the Fire Department has requested legislation authorizing the transfer of the sum of $24,845.00 from Budget Line A4540.203ARP PHS-003 1.14 to Budget Line H3410.203ARP C929 PHS-004 1.14; and Whereas, the safety and health of firefighters in the City of Moiu'it Vemon are paramount, requiring proper maintenance and cleaning of Personal Protective Equipment (PPE) after exposure to hazardous environments to ensure their safety and serviceability; and Whereas, the American Rescue Plan Act (ARPA) fiuids have been allocated to support critical safety initiatives, including the purchase of equipment to clean firefighter PPE; and Whereas, the Fire Department has identified the need to transfer funds in the atnount of $24,845.00 from Budget Line A4540.203ARP PHS-003 1.14 to Budget Line H3410.203ARP C929 PHS-004 1.14 to facilitate the procurement of this essential equipment; Now, Therefore, Be It Resolved That The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Authorization of Transfer. The Comptroller is hereby authorized and directed to transfer the sum of $24,845.00 from Budget Line A4540.203ARP PHS- 003 1.14 to Budget Line H3410.203ARP C929 PHS-004 1.14. Section2. Purpose of Transfer. The transfened funds shall be used exclusively for the procurement of equipment necessary to clean and maintain Firefighter Personal Protective Equipment (PPE) in compliance with health and safety standards. Section 3. Funding Source. The funds for this transfer are allocated under the American Rescue Plan Act (ARPA), ensuring no additional financial burden on the City's general fund. Section 4. Implementation. The Fire Department is authorized to proceed with the procurement of the necessary equipment, ensuring compliance with all applicable procurement and financial management regulations. Section 5. Effective Date. This ordinance shall take effect immediately upon its approval by the Board of Estimate & Contract. X, ilperson APPROVED AS TO FOFIM ORDI C COUNCIL o 0 APPROVED D, p,l! -17 n) In, Fil x. APPROVED Dept. '%j Mayor IO  RESOLVED, that a resolution adopted by the City Corincil on November 26, 2024, and signed by the Mayor on November 27, 2024, authorizing the Purchase of DEC - 3 2fl2 'f Commercial Washing Machines for the Fire Department Using ARPA Funds - ($24,845.00 is available through the American Rescue Plan Act (ARPA) funds allocated to Budget Line H3410.203ARP C929 PHS-004 1.14), be, and jhe same IS hereb)7 approved. o o ADOPTED BY BOARD OF ESTIMATE ,/A/PPRO.V,7/ AND CONTRACT /me,,,Corporation Counsel 'b'44'mr4e<,= c o t o o :2 7 m'['Til 'I")CIV :;'>,'(Jj]7J, AN ORDINANCE AUTHORIZING THE PURCHASE OF COMMERCIAL WASHING MACHINES FOR THE FIRE DEPARTMENT USING ARPA FUNDS Whereas, by letter dated November 19, 2024, the Commissioner of the Fire Department of has requested legislation authorizing the purchase of three (3) commercial washing machines for cleaning firefighters' turnout gear from Municipal Emergency Services (MES) under Sourcewell NYS Contract PC69026; and Whereas, the City of Mount Vernon Fire Department is committed to the health and safety of its firefighters, requiring compliance with the National Fire Protection & Safety Association (NFPA) standards for cleaning Turn-Out Personal Protective Equipment (PPE) after exposure to fires and hazardous conditions; and Whereas, the Fire Department currently has only one washing machine capable of cleaning two gear sets at a time, which is insufficient to meet the department's needs for timely and thorough cleaning of turnout gear; and Whereas, the purchase of three (3) new commercial washing machines will allow each fire station to have its equipment, enabling firefighters to clean their gear immediately after exposure, thereby improving safety and compliance with NFPA standards; and Whereas, Municipal Emergency Services (MES) is identified as the vendor for the washing machines, using the Sourcewell New York State Contract PC69026, ensuring competitive pricing and compliance with procurement regulations; and Whereas, the funding for this purchase, in the amount of $24,845.00, is available through the American Rescue Plan Act (ARPA) funds allocated to Budget Line H3410.203ARP C929 PHS-004 1.14; Now, Therefore, Be It Resolved That The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Authorization to Purchase. The Fire Department is authorized to purchase three (3) commercial washing machines for cleaning firefighters' turnout gearfrom Municipal Emergency Services (MES) under Sourcewell NYS ContractPC69026. Section 2. Funding Source. The total cost of $24,845.00 for this purchaseshall be funded from ARPA funds allocated to Budget Line H3410.203ARP C929 PHS-0041.14. Section 3. and Placement. Washing machinesshall be placedin eachof Purpose the Fire Department's stations to facilitate immediatecleaningof turnout gearafter exposure to hazardous conditions, ensure compliance with NFPA standards,and promotefirefighter safety. Section 4 Implementation. The Fire Departmentis authorizedto coordinatethe purchase and installation of the washing machines,and all necessaryactionsshall be undertaken to complete the procurementin accordancewith applicablelawsandregulations. APPROVEDASTOFORM NA!!!, UNCIL o 0 gO 30 a B epuh Cit7 Clerk o APPROVED 000 CCla Dept. Mayor DEC- 3 2024 A RESOLUTION AUTHORIZING THE SETTLEMENT OF THE CLAIM OF STEVEN BEATO WHEREAS, on June 13, 2022, Steven Beato filed a Notice of Claim against rHpr,I) the City of Mount Vemon, alleging personal injuries resulting from a collision between the police vehicle he was driving and another Department of Public Safety vehicle on July 26, 2021; and WHEREAS, by letter dated November 15, 2024, the Corporation Counsel has recornrnended that the Board of Estimate & Contract approve the settlement of this claim for the total sum of $135,000.00; NOW, THEREFORE, BE IT RESOLVED, that the claim of Steven Beato be settled in the amount of $135,000.00, with said settlement hereby approved; and be it further RESOLVED, this sum shall be paid from Code A1930.494 (Judgments & Settlements) in the 2024 Budget. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT * Corporation Counsel ( Clerk ,J)QUff es DE(, 3 2024 A RESOLUTION AUTHORIZING PARTIAL PAYMENT NO. 8 FOR SEWER SYSTEM REHABILIT ATION - PHASE l TO NATIONAL WATER MAIN CLEANING COMP ANY WHEREAS, by letter dated October 30, 2024, the Deputy Commissioner of the Department of Public Works certified that the work under Contract 122022-2 between the City of Mount Vernon (the "City") and National Water Main Cleaning Company (the "Contractor") for the "Sewer System Rehabilitation - Phase 1" project has been performed in a good and substantial manner by the Contractor; and WHEREAS, the Contractor is entitled to receive Partial Payment No. 8 of $620,705.84, as directed by the terms of the contract; NOW, THEREFORE, BE IT RESOLVED, that the City Comptroller is hereby authorized and directed to process Partial Payment No. 8 of $620,705.84 to National Water Main Cleaning Company, as certified by the Deputy Commissioner of Public Works. The payment drafi: shall be delivered to the Corporation Counsel, who will disburse the payment to the Contractor upon receipt of proof that there are no liens against the project; this payment remains subject to the filing of all required documents by the Contractor; BE IT FURTHER RESOLVED, this payment shall be drawn from Budget Code H8120.203.C937 (Sanitary), with all funding reimbursed through the New York State Department of Environtnental Conservation 2021 Water Quality Improvement Program Grant (CO1519GG). APPROVED TO FO ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Corporation Counsel DEC - 3 2(124 A RESOLUTION AUTHORIZING PARTIAL PAYMENT N0. 3 FOR RESURFACING OF 10 VARIOUS VERNON STREETS TO PETRILLO IN THE CITY CONTRACTING OF MOUNT INC. WHEREAS, by letter dated November 25, 2024, the Deputy Commissioner of the Department of Public Works has certified that the work issued under the contract between the City of Mount Vernon (the "City") and Petrillo Contracting Inc. ("Contractor") regarding "Resurfacing of Various Streets in the City of Mount Vernon" will be performed in a good and substantial manner by PETRILLO CONTRACTING INC., and said contractor is entitled to Partial Payment No. 3, for $712,038.35 as directed by the terms of the contract; NOW, THEREFORE, be it RESOLVED, that the Comptroller be and he hereby is authorized and directed to issue Partial Payment No. 3 for $712,038.35, as certified by the Deputy Commissioner of Public Works; said draftto be delivered to the Corporation Counsel, by him, to be paid over to PETRILLO CONTRACTING INC. upon proof of the absence of liens against the same; the aforesaid is payment subject to the filing by said contractor of the required documents. RESOLVED, that said amount be paid out of Budget Code H51 10.203.C955, in which all funding is reimbursed via the New York State Consolidated Local Street and Highway Improvement Program (CHIPS). o 0 APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE 4 AND CONTRACT o o o DE(, 3 2fl24 A RESOLUTION AUTHORIZING PARTIAL l/ PAYMENT VARIOUS STREETS N0. 2 FOR IN RESURFACING THE CITY OF MOUNT OF VERNON TO PETRILLO CONTRACTING INC. WHEREAS, by letter dated November 14, 2024, the Deputy Cornrnissioner of the Department of Public Works has certified that the work issued under the contract between the City of Mount Vernon (the "City") and Petrillo Contracting Inc. ("Contractor") regarding "Resurfacing of Various Streets in the City of Mount Vernon" will be performed in a good and substantial manner by PETRILLO CONTRACTING INC., and said the contractor is entitled to Partial Payment No. 2, for $305,019.12 as directed by the terms of the corttract; NOW, THEREFORE, be it RESOLVED, that the Comptroller be and he hereby is authorized and directed to issue Partial Payment No. 2 for $305, 019.12, as certified by the Deputy Cornrnissioner of Public Works; said draft to be delivered to the Corporation Counsel, by him, to be paid over to PETRILLO CONTRACTING INC. upon proof of the absence of liens against the same; the aforesaid is payment subject to the filing by said contractor of the required documents. RESOLVED, that said amount be paid out of Budget Code H5110.203.C955, in which all funding is reimbursed via the New York State Consolidated Local Street and Highway Improvement Program (CHIPS). ADOPTED BY APPR,O,VED :TO AyS Fx7 BOARD OF ESTIMATE AND CONTRACT 11