City Council
Regular MeetingMount Vernon, WA · November 14, 2018
Minutes
Mount Vernon
City Council
Regular Meeting Minutes
November 14, 2018
The meeting was called to order by Mayor Boudreau at 7:00 p.m.
Present: Councilmembers Beaton, Brocksmith, Carías, Hudson, Hulst, Lindquist and
Molenaar
Staff Present: Human Resources Director Bartlett, Surface Water Utility Manager Chesterfield,
Senior Engineer Christen, Police Chief Dodd, Library Services Director Huffman,
Information Systems Director Kleppe, Development Services Director Phillips,
Parks and Enrichment Director King, Assistant Public Works Director Love,
Finance Director Volesky.
Citizens Present: 2
CONSENT AGENDA
A. Approval of October 10, 2018 Regular Council Meeting Minutes.
B. Approval of October 24, 2018 Regular Council Meeting Minutes.
C. Approval of November 5, 2018 payroll checks numbered 108756 - 108755, direct deposit checks
numbered 68226 - 68455, and wire transfers numbered 693 – 694 in the amount of $858,004.07.
D. Approval of November 14, 2018 Claims numbered 157357, 1000- 1002 and 1006 –
1032 in the amount of $916,938.79.
Councilmember Hulst moved to approve the consent
agenda items A-D. Motion seconded by Councilmember
Beaton. Motion carried 7-0.
REPORTS
A. Committee Reports:
Public Works/Library- for details see Committee minutes
Public Safety – for details see Committee minutes.
B. Community Comments – none.
C. Councilmember Comments
Councilmember Hudson stated that this past Saturday she participated in two Veteran’s
day events.
D. Mayor’s Report
Mayor Boudreau stated the City’s Mission statement.
Mayor Boudreau announced that it was Small Business Saturday and encourage the
public to spend locally.
NEW BUSINESS
Mount Vernon City Council
November 14, 2018
Page 2 of 4
A. Agreement with LBG Advisors, LLC – City Employee Healthcare Benefits: Ms. Bartlett explained
that this agreement with LBG Advisors, LLC is replacing our current agreement. The new plan
will match our current plan designs and will save administration costs. The LEOFF 1 plan will
recognize a cost savings as well.
Councilmember Lindquist moved to authorize the
agreement with LBG Advisors, LLC – City Employee
Healthcare Benefits. Motion seconded by Councilmember
Beaton. Motion carried 7-0.
B. Renewal of Interlocal Agreements – TV10 Production Services: Mr. Kleppe stated that this a
renewal of the interlocal agreement with Skagit Regional Health and Skagit County for TV10
projection services.
Councilmember Hulst moved to authorize the Mayor to enter
into the renewal of an interlocal agreement with Skagit
Regional Health and Skagit County for TV10 production
services. Motion seconded by Councilmember Beaton.
Motion carried 7-0.
C. Interlocal Agreement – Library Services: Mr. Huffman said that this interlocal agreement with
Skagit County is for library materials helps the library support the patrons outside of city limits.
Councilmember Molenaar moved to authorize the Mayor to
enter into a renewal of an interlocal agreement with Skagit
County for library materials. Motion seconded by
Councilmember Hudson. Motion carried 7-0.
D. Acceptance of Project Completion – 2017 Curb Ramp Improvements Bid: Mr. Christen stated that
Larry Brown Construction, Inc. has satisfactorily completed the 2017 Curb Ramp Improvement
project in the amount of $276,255.26.
Councilmember Hudson moved to authorize the Mayor to
accept the work completed by Larry Brown Construction,
Inc. as stated above, not to exceed $276,255.26. Motion
seconded by Councilmember Hulst. Motion carried 7-0.
E. Acceptance of Project Completion - E.Section and LaVenture Road Traffic Signal: Mr. Love said
that Colacurio Brothers Inc. have satisfactorily completed the E. Section and Laventure Road
Traffic Signal Improvement project in the amount of $653,983.69.
Councilmember Hulst moved to authorize the Mayor to
accept the work completed by Colacurio Brothers Inc. as
stated above, not to exceed $653,983.69. Motion seconded
by Councilmember Hudson. Motion carried 7-0.
Mount Vernon City Council
November 14, 2018
Page 3 of 4
F. Master Lighting Services Agreement – Puget Sound Energy: Mr. Love explained that this Master
Lighting services agreement with Puget Sound Energy is to install and maintain the majority of
the existing city street light system.
Councilmember Beaton moved to authorize the Mayor to
enter into an agreement with Puget Sound Energy for street
lighting services. Motion seconded by Councilmember
Lindquist. Motion carried 7-0.
G. 2018 Washington Conservation Corp IAA Agreement – Department of Ecology: Mr. Chesterfield
said that this is for the 2019 detention pond maintenance interagency agreement with the
Washington State Department of Ecology to have the Washington Conservation Corps to perform
vegetation maintenance on drainage facilities.
Councilmember Lindquist moved to authorize the Mayor to
enter into an agreement with Washington State Department
of Ecology as stated above. Motion seconded by
Councilmember Hulst. Motion carried 7-0.
H. Update LGIP Resolution: Mr. Volesky explained that the modifications to the resolution change
the authorizing party as the “Finance Director” and no longer mentions a specific person.
Councilmember Hulst moved to approve Resolution 957
updating the language as stated above. Motion seconded by
Councilmember Hudson. Motion carried 7-0.
I. Establish New Capital Fund for Fire Station Projects: Mr. Volesky stated that this request is to
establish a capital project fund and budget for the city fire station capital improvements projects.
Councilmember Lindquist moved to adopt Ordinance 3768
establishing a capital fund and budget for the city fire
station capital improvements project. Motion seconded by
Councilmember Beaton. Motion carried 7-0.
J. Lease Agreement with T-Mobile. Mr. King said that this lease agreement with T-Mobile West LLC
is to conduct telecommunication operations on the Eastern tower on Little Mountain.
Councilmember Lindquist moved to authorize the Mayor to
enter into a lease agreement with T-Mobile West LLC as
stated above. Motion seconded by Councilmember
Molenaar. Motion carried 7-0.
K. Police/Court Campus (PCC) West Roof Project Acceptance: Mr. Phillips explained that KA
General Construction has satisfactorily completed the work on the 2018 Police Court Campus
West Roof Project #GF-2018-013 in the amount of $62,609.15.
Councilmember Hulst moved to accept the work completed
by KA General Construction, not to exceed $62,609.15.
Mount Vernon City Council
November 14, 2018
Page 4 of 4
Motion seconded by Councilmember Hudson. Motion
carried 7-0.
L. Police Court Campus HVAC Controller Integration - Siemens: Mr. Phillips stated that this contract
with Siemens is to integrate recently installed PCC HVAC equipment with existing Siemens
Automatic Temperature Controls system at City Hall.
Councilmember Lindquist moved to authorize the Mayor to
enter into a contract with Siemens as stated above. Motion
seconded by Councilmember Beaton. Motion carried 7-0.
M. 2019 Legislature Priorities: Mayor Boudreau said that the 2019 Legislative Agenda includes the
issues that impact our City and will be presented to the State Legislature during the 2019
legislative session.
Councilmember Hulst moved to adopt the 2019 Legislative
Priorities as presented. Motion seconded by
Councilmember Beaton. Motion carried 7-0.
There being no further business the meeting was adjourned at 7:38 p.m.
SUBMITTED BY: ______________________________________________
Lori J. K. Smith, Recording Clerk
ATTEST: ______________________________________________
Doug Volesky, Finance Director
APPROVE: ______________________________________________
Jill Boudreau, Mayor
Agenda
CITY OF MOUNT VERNON
CITY COUNCIL MEETING
AGENDA
November 14, 2018 7:00 p.m.
(Police Court Campus)
I. OPENING CEREMONIES
A. Call to Order
B. Pledge of Allegiance
C. Roll Call of Councilmembers
II. CONSENT AGENDA
A. Approval of October 10, 2018 Regular Council Meeting Minutes
B. Approval of October 24, 2018 Regular Council Meeting Minutes
C. Approval of November 5, 2018 payroll checks numbered 108756 - 108791
direct deposit checks numbered 68226 - 68455, and wire transfers numbered
693 - 694 in the amount of $858,004.07
D. Approval of November 14, 2018 Claims numbered 157357, 1000 - 1002 and
1006 – 1232 in the amount of $916,938.79
III. REPORTS
A. Committees
1. Public Works/Library
2. Public Safety
B. Community Comments
(An opportunity for Mount Vernon residents to address their City Council. Please limit comments to 3
minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to
Community Comments. If you would like someone to follow-up with you regarding the topic of your
comments, please leave your name and contact information on the form at the entrance of the Council
Chambers.)
C. Councilmember Comments
D. Mayor’s Report
E. Committee Agenda Requests
IV. UNFINISHED BUSINESS
None
V. NEW BUSINESS
A. Agreement with LBG Advisors, LLC – City Employee Healthcare Benefits
(Staff is requesting that Council authorize the Mayor to enter into an agreement with LBG Advisors, LLC
for benefits and consulting services for employee healthcare.)
(required action – motion)
(staff contact – Kandy Bartlett)
B. Renewal of Interlocal Agreements – TV10 Production Services
(Staff is requesting that Council authorize the Mayor to enter into renewal agreements with Skagit
County and Skagit Regional Health for TV10 production services.)
(required action – motion)
(staff contact – Kim Kleppe)
Mount Vernon City Council Agenda
November 14, 2018 page 2
C. Interlocal Agreement – Library Services
(Staff is requesting that Council authorize the Mayor to enter into an agreement with Skagit County for
library services for non-library district members.)
(required action – motion)
(staff contact – Isaac Huffman)
D. Acceptance of Project Completion – 2017 Curb Ramp Improvements Bid
(Staff is requesting that Council accept the work completed by Larry Brown Construction, Inc. for their
work on the 2017 Curb Ramp Improvements Project in the amount of $276,255.26.)
(required action – motion)
(staff contact – Darin Christen)
E. Acceptance of Project Completion – E. Section and LaVenture Road Traffic Signal
(Staff is requesting that Council accept the work completed by Colacurcio Brothers, Inc. for completion
of the E. Section and LaVenture Road Traffic Signal in the final amount of $653,983.69.)
(required action – motion)
(staff contact – Mike Love)
F. Master Lighting Services Agreement – Puget Sound Energy
(Staff is requesting that Council authorize the Mayor to enter into an agreement with Puget Sound
Energy for custom lighting services for installation of street lights.)
(required action – motion)
(staff contact – Mike Love)
G. 2018 Washington Conservation Corp IAA Agreement – Department of Ecology
(Staff is requesting that Council authorize the Mayor to enter into an agreement with Department of
Ecology to have Washington Conservation Corp perform vegetation maintenance of drainage facilities.)
(required action – motion)
(staff contact – Blaine Chesterfield)
H. Update LGIP Resolution
(Staff is requesting Council approve a resolution authorizing investment of City of Mount Vernon monies
in the Local Government Investment Pool {LGIP}.)
(required action – resolution)
(staff contact – Doug Volesky)
I. Establish New Capital Fund for Fire Station Projects
(Staff is requesting that Council approve an ordinance to create a capital fund, F306, Fire Station
Projects, to property capture expenses associated with the Fire Station Projects.)
(required action – ordinance)
(staff contact – Doug Volesky)
J. Lease Agreement with T-Mobile
(Staff is requesting that Council authorize the Mayor to enter into an agreement with T-Mobile West LLC
to conduct telecommunications operations on the Eastern Tower located on Little Mountain.)
(required action – motion)
(staff contact – William King)
K. Police/Court Campus (PCC) West Roof Project Acceptance
(Staff is requesting that Council accept the work completed by K-A General Construction Contractor,
LLC for the PCC West Roof Project.)
(required action – motion)
(staff contact – Chris Phillips)
Mount Vernon City Council Agenda
November 14, 2018 page 3
L. Police Court Campus HVAC Controller Integration – Siemens
(Staff is requesting that Council authorize the Mayor to enter into a contract with Siemens to integrate
recently installed PCC HVAC equipment to existing Siemens Automatic Temperature Controls System
at City Hall.)
(required action – motion)
(staff contact – Chris Phillips)
M. 2019 Legislative Priorities
(staff is requesting that Council approve the 2019 Legislative Priorities.)
(required action – motion)
(staff contact – Peter Donovan)
COMMITTEE MEETINGS
Public Works/Library 6:00 p.m.
Next Ordinance 3768
Next Resolution 957
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