City Council

CITY OF MOUNT VERNON CITY COUNCIL MEETING AGENDA June 26, 2019 7:00 p.m. (Police Court Campus) I. OPENING CEREMONIES A. Call to Order B. Pledge of Allegiance C. Roll Call of Councilmembers II. CONSENT AGENDA A. Approval of June 12, 2019 Regular Council Meeting Minutes B. Approval of June 20, 2019 payroll checks numbered 109311 - 109345 direct deposit checks numbered 71733 - 71966, and wire transfers numbered 744 – 748 in the amount of $1,161,230.83 C. Approval of June 26, 2019 Claims numbered 4237 – 4242 and 4250 - 4536 in the amount of $1,703,614.24 III. REPORTS A. Committees 1. Finance and Parks & Enrichment Services 2. Development Services B. Community Comments (An opportunity for Mount Vernon residents to address their City Council. Please limit comments to 3 minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to Community Comments. If you would like someone to follow-up with you regarding the topic of your comments, please leave your name and contact information on the form at the entrance of the Council Chambers.) C. Councilmember Comments D. Mayor’s Report E. Committee Agenda Requests IV. UNFINISHED BUSINESS A. Approval to Purchase Ambulance (Staff is requesting that Council authorize the Mayor to enter into an agreement to purchase a 2019 North Star 167-1 Type I Braun Ambulance.) (required action – motion) (staff contact – Chief Bryan Brice) Mount Vernon City Council Agenda June 26, 2019 page 2 V. NEW BUSINESS A. Fire Hydrant Transfer Agreement Update (Staff is requesting that Council authorize the Mayor to enter into a fire hydrant transfer agreement update with Skagit County PUD.) (required action – motion) (staff contact – Chief Bryan Brice) B. Fireworks Stands in Mount Vernon (Staff is requesting that Council approve the retail firework stand applications received for the sale of fireworks from June 28, 2019 - July 4, 2019. The stands will be located at Haggen, Walmart, Christ the King and Safeway parking lots.) (required action – motion) (staff contact – Steve Riggs) C. Fireworks Display at Edgewater Park (Staff is requesting that Council approve a request for a fireworks display permit at Edgewater Park on July 4, 2019 at approximately 10:00 p.m. This display is a public viewing display which occurs every year and this year the display will be put on by Western Display Fireworks.) (required action – motion) (staff contact – Steve Riggs) D. Approval to Continue the Public Hearing for Proposed Street Vacations (Staff is requesting that Council continue the public hearing to consider vacating a portion of 6 th Street and an unnamed alley to July 10, 2019.) (required action – motion) (staff contact – Rebecca Lowell) E. Amendment to the Plat of Big Fir South (Staff is requesting that Council approve a resolution amending the plat of Big Fir South following a Comprehensive Plan amendment and associated rezone.) (required action – resolution) (staff contact – Rebecca Lowell) F. Supplement No. 3 to Professional Services Agreement with Reichhardt & Ebe Engineering (Staff is requesting that Council authorize the Mayor to enter into Supplement No. 3 of the professional services agreement with Reichhardt & Ebe Engineering to provide construction management services for the College Way and 30th Street Intersection Improvements Project.) (required action – motion) (staff contact – Esco Bell) G. Bid Award – College Way and 30th Street Intersection Improvements (Staff is requesting that Council award the bid for the College Way and 30 th Street Intersection Improvements Project to Larry Brown Construction in the amount of $805,546.20.) (required action – motion) (staff contact – Esco Bell) H. Supplement No. 2 to Professional Services Agreement with Transportation Solutions, Inc. (Staff is requesting that Council authorize the Mayor to enter into Supplement No. 2 of the professional services agreement with Transportation Solutions, Inc. to provide construction management services for the College Way and Riverside Drive Signal Corridors Project.) (required action – motion) (staff contact – Esco Bell) Mount Vernon City Council Agenda June 26, 2019 page 3 I. Bid Award – College Way and Riverside Drive Corridor Signal Upgrade (Staff is requesting that Council award the bid for the College Way and Riverside Drive Corridor Signal Upgrade Project to Colacurcio Brothers, Inc. in the amount of $1,449,514.) (required action – motion) (staff contact – Esco Bell) J. Agreement with Port of Skagit for Fiber (Staff is requesting that Council authorize the Mayor to enter into an agreement for fiber services with the Port of Skagit.) (required action – motion) (staff contact – Kevin Rogerson) COMMITTEE MEETINGS Finance and Parks & Enrichment Services 6:00 p.m. Next Ordinance 3787 Next Resolution 966  UNFINISHED ITEM: A DATE: June 26, 2019 TO: Mayor Boudreau and City Council FROM: Bryan Brice, Fire Chief SUBJECT: AMBULANCE PURCHASE RECOMMENDED ACTION: Staff recommends that Council authorize the purchase of a 2019 North Star 167-1 Type I Braun Ambulance for $290,403.00. INTRODUCTION/BACKGROUND: Mount Vernon Fire manages a fleet of 3 front line ambulances. Each year, the apparatus committee reviews the vehicles identified for replacement in the City’s replacement fund, taking into consideration the vehicle’s age, mileage, and repair history in order to determine which units should proceed with recommended replacement. Once the requested ambulance is replaced, the replaced unit will be rotated into relief status for 5 years and the oldest ambulance will be surplused and sold. It is critical that our front line ambulances are able to remain in service and not hampered by mechanical issues that remove them from service or break down while responding to emergencies. In addition we must maintain a reserve fleet that are also reliable and available to be put into service if the front line vehicle is not operating or for periods of high emergency call volumes when additional staffing is needed. This table represents the current ambulances, age and mileage. Unit Year Mileage Medic 119 2014 140,118 Medic 129 2014 103,192 Medic 139 2006 42,645 Reserve A119 1993 26,494 Reserve A129 2011 101,394 Reserve A139 1993 14,628 The City is a member of FireRescue GPO, a program of NPPGov (National Purchasing Partners), NPPGov serves public and non-profit markets as a cooperative purchasing organization providing access to contracts created through an RFP process conducted by a lead public agency and meets all the legal requirements for a competitively bid purchase of this kind. In addition the city is a member with Houston-Galveston Area Council Buy (HGACBuy) which is also a program design to assist local governments with purchases. Staff researched available options with purchasing programs and determined that HGACBuy was the best option. This provided for a specified price and maximum savings, while allowing the department to specify standard specifications. Over the past year and half Mount Vernon along with other fire agencies and the County EMS department have worked to create standard specifications for ambulances serving the County. Having all ambulances standardized provides continuity for our staff, and those in neighboring communities that may be working on our ambulances. The Fire Department is requesting authorization to purchase a 2019 North Star 167-1 Type I Braun Ambulance through HGCABuy for $290,403.00. The ambulance would be ready for delivery in 240-270 days from the effective date of the contract. This vehicle will come fully furnished with the necessary equipment needed to provide service. The cab and custom chassis from Braun is $215,311.75, the needed equipment (Stryker cot with power load, Motorola radios, Knox med vaults, Fire comm. equipment, mobile hotspot,) accounts for $75,091.25 of the total cost. The vehicle is fully funded through the Equipment Rental Reserve and monies received from the EMS levy. FINDINGS/CONCLUSIONS: It has determined that the City will receive the best possible purchase price for the new ambulance through HGAC purchasing program. In addition by designing the ambulance to match other units in the County we get greater flexibility with crew compatibility. RECOMMENDATION: Staff recommends that Council authorize the purchase of a 2019 North Star 167-1 Type I Braun Ambulance for $290,403.00. ATTACHED: Attachment A – Vehicle Specifications Attachment B – Braun Proposal Attachment C – Proposal Drawings  AGENDA ITEM: A DATE: June 26, 2019 TO: Mayor Boudreau and City Council FROM: Bryan Brice, Fire Chief SUBJECT: FIRE HYDRANT TRANSFER AGREEMENT UPDATE RECOMMENDED ACTION: Staff recommends that Council adopt the fire hydrant transfer agreement update with Skagit County PUD and authorize the Mayor to execute the agreement. INTRODUCTION/BACKGROUND: The city of Mount Vernon owns fire hydrants for the purpose of firefighting and other emergency needs. The city’s fire hydrants are supplied by the water infrastructure system owned and operated by Skagit County PUD. Over the years the maintenance for the hydrants has rested with the Mount Vernon Fire Department (MVFD) and the maintenance of the water infrastructure with Skagit PUD. When a hydrant repair was needed, MVFD personnel would contact Skagit PUD to request their expertise in making the repair. In return the PUD would charge the City for such repairs including new hydrants if needed. Over the years MVFD has budgeted up to $50,000 per year for the cost of the repairs or replacements to hydrants. In addition, during a report to council in April of 2017 information was presented on the replacement need for hydrants that were out dated and no longer had parts available for them. Skagit PUD has a need to ensure the safety of the water system they are charged with operating. The District requires access to and control over all public fire hydrants for system flushing, and repairs to protect public health and maintain system integrity. The agreement before you would transfer all hydrants owned by the City to Skagit County PUD. The agreement sets forth the requirements for PUD with regard to maintenance and operability. Since there is a potential for additional cost during the initial transfer a graduated scale is included in the agreement for the maintenance costs. The scale is for a five-year period with the cost to the city decreasing by 20% each year until completely removed after the fifth year. The Skagit PUD Board passed this agreement on May 29th but had requested a change to Section 7 dealing with insurance requirements. After consultation with Mount Vernon City Attorney it was determined that this section could be removed without a negative impact to the City. This updated agreement replaces the original that the Council had passed unanimously on May 8th 2019. FINDINGS/CONCLUSIONS: This agreement will remove the annual cost of maintaining fire hydrants; approximately $50,000 per year. It assists the PUD with greater safety control over the water system and reduces the chances of accidental damage or contamination to the water system. RECOMMENDATION: Staff recommends that Council adopt the fire hydrant transfer agreement update with Skagit County PUD and authorize the Mayor to execute the agreement. ATTACHED: Attachment A – Transfer Agreement Attachment B – List of Hydrants transferred AGENDA ITEM: B AGENDA ITEM: C  AGENDA ITEM: D DATE: June 26, 2019 TO: Mayor Boudreau and City Council FROM: Rebecca Lowell, Development Services SUBJECT: REQUEST TO CONTINUE A PUBLIC HEARING FOR PROPOSED STREET VACATIONS RECOMMENDED ACTION: Staff recommends that Council make a motion to continue the previously scheduled street vacation public hearing to July 10, 2019. INTRODUCTION/BACKGROUND: Staff previously set a public hearing date of June 26, 2019 for Council to consider the vacation of an undeveloped portion of South 6th Street and a portion of a nearby alley that are identified on the accompanying maps. FINDINGS/CONCLUSIONS: On May 22, 2019 City Council approved Resolution 963 setting a public hearing date for the subject street vacations on June 26, 2019. The subject street vacation cannot be approved until such time that a Public Benefit Agreement has been completed. As such, staff is requesting that Council continue the previously scheduled public hearing to July 10, 2019. RECOMMENDATION: Council make a motion to continue the scheduled public hearing to July 10, 2019. ATTACHED: • Map showing the proposed street vacation area(s)  AGENDA ITEM: E DATE: June 26, 2019 TO: Mayor Boudreau and City Council FROM: Rebecca Lowell, Development Services SUBJECT: ALTERATION TO THE PLAT OF BIG FIR SOUTH FOLLOWING A COMPREHENSIVE PLAN AMENDMENT AND ASSOCIATED REZONE RECOMMENDED ACTION: Staff recommends that Council make a motion to authorize the Mayor to sign the accompanying Resolution and plat alteration maps for the Plat of Big Fir South. INTRODUCTION/BACKGROUND: The preliminary plat/PUD for Big Fir South was approved by City Council on August 22, 2007 with Resolution 744. The final plat/PUD approval was granted approval by City Council on May 28, 2014 with Resolution 873. The subject parcel was designated as Tract F of the approved subdivision and was designated for retail use. All of the residential uses and open spaces for the Big Fir South subdivision have been constructed but the retail tract was never developed. In 2018 the applicant requested that the parcel be redesignated from retail to residential and had approved a Comprehensive Plan Amendment (via Ordinance 3769 approved on December 12, 2018) and a rezone (via Ordinance 3785 approved on May 8, 2019—this process also removed the PUD designation from the parcel). The final step in the process is the subject plat alteration that will remove the parcel from the Big Fir South plat. The applicant indicated that various changes in the retail market had rendered the lot no longer viable for retail purposes and was more suitable as a residential lot to meet the City’s ongoing housing needs. Plat Alterations are processed as Final Plats and require action (Resolution) by City Council. As indicated this is final step in a multi-phase process that is required to remove the parcel from the plat and allow for its redevelopment for residential purposes. The subject property is located on the east side of Laventure Road and the north side of East Blackburn Road. Please see the following vicinity map. Approximate Plat Alteration boundary No infrastructure improvements are associated with the Plat Alteration. Those improvements will be required with the future residential development of the parcel. FINDINGS/CONCLUSIONS: The plat alteration is final step in completing the process to remove the parcel from the Big Fir South subdivision. Council has previously approved a Comprehensive Plan Amendment and a Rezone of the parcel as the initial steps to removing the parcel from the Big Fir South subdivision. RECOMMENDATION: Council move to authorize the Mayor to sign the accompanying Resolution and final plat map for the Big Fire South plat alteration. ATTACHED: • Proposed Resolution granting alteration • Final Plat Maps AGENDA ITEM: F AGENDA ITEM: G AGENDA ITEM: H AGENDA ITEM: I AGENDA ITEM: J