City Council

CITY OF MOUNT VERNON CITY COUNCIL MEETING AGENDA March 23, 2022, 7:00 p.m. Police Court Campus, 1805 Continental Place To virtually attend the meeting, the public may: 1. Call the conference line: 1-888-924-9240; Access Code: 3366211 (please ‘mute’ your phone, if possible, to minimize distractions) 2. Watch the meeting live on TV10: Comcast/Xfinity Channel 10 3. Watch the meeting live, online: https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA I. OPENING CEREMONIES A. Call to Order B. Pledge of Allegiance C. Roll Call of Councilmembers II. CONSENT AGENDA A. Approval of March 9, 2022 Regular Council Meeting Minutes B. Approval of March 18, 2022 payroll checks numbered 111297 - 111311 direct deposit checks numbered 87015 - 87259, and wire transfers numbered 1075 – 1079 in the amount of $1,269,429.67 C. Approval of March 23, 2022 Claims numbered 16988 – 16992 and 16996 - 17125, , in the amount of $1,272,248.35 III. REPORTS A. Committees 1. Finance and Parks & Enrichment Services 2. Development Services B. Community Comments 1. Review of Emails from the Public (Public comments may be sent via email to council@mountvernonwa.gov. The comments will be read aloud into the record during the public comment portion of the agenda. Please limit your comments to be read in three minutes or less. Email comments must be received by 4 p.m. on March 23, 2022.) 2. Public Comments (This is an opportunity for Mount Vernon residents to address their City Council. Please limit comments to three minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to Community Comments. If you would like someone to follow-up with you regarding the topic of your comments, please leave your name and contact information on the form at the entrance of the Council Chambers.) C. Councilmember Comments D. Committee Agenda Requests Mount Vernon City Council Agenda March 23, 2022 IV. UNFINISHED BUSINESS None V. NEW BUSINESS A. Approval of Agreement – Wilson Engineering, LLC (Staff is requesting approval of an agreement with Wilson Engineering, LLC to provide design, plans, and specifications for the 2nd and Gates and 6th and Lawrence Intersection Improvements Projects.) (required action – motion) (staff contact – Bill Bullock) B. Approval of Street Closure Request (Staff is requesting approval of a street closure request for the 2022 Tulip Festival Street Fair, April 15- 17, 2022.) (required action – motion) (staff contact – Jennifer Berner) C. Approval of Agreement – Association of Washington Cities (Staff is requesting approval of an agreement with the Association of Washington Cities for Summer Experiences & Enrichment for Kids (SEEK) grant funding provided by the Washington Office of Superintendent of Public Instruction for free summer recreation programs.) (required action – motion) (staff contact – Jennifer Berner) D. Approval of Agreement – Western Display Fireworks, Ltd. (Staff is requesting approval of an agreement with Western Display Fireworks, Ltd. to provide a fireworks show on July 4, 2022.) (required action – motion) (staff contact – Jennifer Berner) E. Approval of Agreement – Mount Vernon Police Services Guild (Staff is requesting approval of a Collective Bargaining Agreement for non-commissioned Police employees.) (required action – motion) (staff contact – Erin Keator) F. Approval of Ordinance – Solid Waste Rates (Staff is requesting approval of an ordinance setting Solid Waste collection rates.) (required action – ordinance) (staff contact – Chris Phillips) G. Ratification of Mayoral Proclamation (Staff is requesting ratification of a Mayor Proclamation of Termination of Civil Emergency enacted March 11, 2020.) (required action – motion) (staff contact – Peter Donovan) COMMITTEE MEETINGS Finance and Parks & Enrichment Services 6:00 p.m. Next Ordinance 3845 Next Resolution 1012  AGENDA ITEM: A DATE: March 23, 2022 TO: Mayor Boudreau and City Council FROM: William Bullock, PE – City Engineer SUBJECT: PROFESSIONAL SERVICES AGREEMENT: 2ND AND GATES AND 6TH AND LAWRENCE INTERSECTION IMPROVEMENT PROJECTS RECOMMENDED ACTION: Staff recommends entering into a Professional Services Agreement with Wilson Survey & Engineering for engineering and design services for the 2nd and Gates and 6th and Lawrence Intersection Improvement Projects. INTRODUCTION/BACKGROUND: 2nd and Gates: This project will adjust bulb-outs to improve vehicular movement through the intersection. The work includes associated ADA upgrades, utility work, pavement marking removal and new channelization markings. The design and construction of this project is funded through a grant the City received from HSIP (Safety Program) for $67,800. Design costs not to exceed $14, 932.00. 6th and Lawrence: This project will remove existing asphalt and concrete roadway, reshape the roadway, install new curbs and gutters and improve ADA ramps. Design costs not to exceed $29,264.00. FINDINGS/CONCLUSIONS: Wilson is an engineering design firm and was selected from the consultant’s roster through MSRC. The scope and fee for these design services is not to exceed a total of $44,196. RECOMMENDATION: Motion to approve authorization for the Mayor to execute a contract with Wilson Survey & Engineering for engineering design services on the 2nd and Gates Intersection and 6th and Lawrence Intersection Improvement Projects, in an amount not to exceed $44,196. ATTACHED: 1. Contract, Scope and Fee  AGENDA ITEM: B City of MOUNT VERNON DATE: March 23, 2022 TO: Mayor Boudreau and City Council FROM: Jennifer Berner SUBJECT: STREET CLOSURE REQUEST FOR TULIP FESTIVAL STREET FAIR RECOMMENDED ACTION: Staff recommends Council approve the Street Closure Request for the 2022 Tulip Festival Street Fair. INTRODUCTION/BACKGROUND: The Mount Vernon Downtown Association (MVDA) is planning a Street Fair from Friday April 15th to Sunday April 17th, that will take place along South 1st Street, between Broadway and West Kincaid. The MVDA is requesting closure of nearby streets to accommodate the proposed event location. FINDINGS/CONCLUSIONS: For the safety of all event participants and spectators, the MVDA is asking for closure of downtown streets beginning Thursday April 14th at 3:00pm and reopening upon conclusion of the event, around 8:00pm on Sunday April 17th. RECOMMENDATION: Staff recommends the approval of the Street Closure Request for the 2022 Tulip Festival Street Fair. ATTACHED: Street Closure Request and Event Layout and Traffic Control Maps  AGENDA ITEM C City of MOUNT VERNON DATE: March 23, 2022 TO: Mayor Boudreau and City Council FROM: Jennifer Berner, Director Parks & Enrichment Services SUBJECT: SEEK (SUMMER EXPERIENCES & ENRICHMENT FOR KIDS) GRANT AGREEMENT RECOMMENDED ACTION: Staff recommends Council approve the Mayor to enter into the grant agreement with Association of Washington Cities (AWC) through the Washington Office of Superintendent of Public Instruction (OSPI). INTRODUCTION/BACKGROUND: Staff applied for and received $42,250 from the SEEK Grant to provide two (2) new free recreation programs for youth and teens this summer. The goals of the SEEK Grant were to provide funds for programs that prioritized activities that promoted students connecting socially with their classmates, encourage students to engage in physical activity, and support families who have struggled with childcare needs. 1. Leaders In-Training Program ($20,200) - Provide teens an opportunity to explore and gain experience in leadership and community engagement. Teens will participate in 5-days of training leading up to the summer season for their practical application by volunteering as teen assistants at summer youth recreation programs and events. 2. Supervised Playground Program ($20,050) - Provide a safe drop-in program for youth at neighborhood parks on a regular schedule. The goal is to increase participation in outdoor recreation opportunities for youth. Making the program easily accessible by offering in neighborhood park locations, with predictable schedules and a drop-in structure allows youth to participate in planned activities or just check out equipment such as board games and basketballs. FINDINGS/CONCLUSIONS: N/A AGENDA ITEM: D  AGENDA ITEM: E DATE: March 23, 2022 TO: Mayor Boudreau and City Council FROM: Erin Keator, Human Resources Director SUBJECT: NON-COMMISSIONED POLICE GUILD COLLECTIVE BARGAINING AGREEMENT RECOMMENDED ACTION: Staff recommends that Council authorize the Mayor to sign the Non-Commissioned Police Guild Collective Bargaining Agreement for January 1, 2021 through December 31, 2022. INTRODUCTION/BACKGROUND: The Non-Commissioned Police Guild collective bargaining agreement expired on December 31, 2020. The City and the Guild negotiated a two-year agreement. FINDINGS/CONCLUSIONS: Two-year agreement Agreed to allow Animal Services Officer, Community Services Officer, and the Park Ranger to work a 9/80 schedule on a trial basis. Adjusted vacation accrual from 6.67 hours to 8 hours for years 0 to 5. Moved from a Notional HRA contribution to a VEBA contribution for employees on the HD medical plan Increased Park Ranger disability hours (80 to 120). Modified health club reimbursement Agreed to a 3% cost of living adjustment for both 2021 and 2022. Agreed to a wage reopener upon completion of the classification and compensation study. RECOMMENDATION: Staff recommends that Council authorize the Mayor to sign the Non-Commissioned Police Guild collective bargaining agreement for January 1, 2021 through December 31, 2022. ATTACHED: None  AGENDA ITEM: F DATE: March 23, 2022 TO: Mayor Boudreau and City Council FROM: Chris Phillips, Acting Public Works Director SUBJECT: ORDINANCE TO CHANGE SOLID WASTE SERVICES RATES RECOMMENDED ACTION: Staff recommends that Council adopt the attached ordinance amending Section 8.12.120 of the Mount Vernon Municipal Code which will revise solid wasete rates effective June 1, 2022. INTRODUCTION/BACKGROUND: The City’s collection rate method has not been updated since 2012. Bell and Associates performed a Solid Waste Rate Study to develop a utility rate that generates the necessary revenue to fund the utility’s operations and maintenance, capital, and debt service payments. The rate study analyzed the revenue requirement, cost of service, and design a rate structure. FINDINGS/CONCLUSIONS:  A four-year phase in to reach the cost-of-service rates for cart collection service was proposed.  Small carts will be increased because the current rate is below the cost of service.  Non-Senior customers in the 20 gallon cart will be converted to a 35 gallon cart in July 2022.  Rates for 65 / 95 gallon cart customers will remain unchanged over the next five years. A Public Hearing notice was published on February 23, 2022, and March 2, 2022. No comments were received. RECOMMENDATION: Staff recommends that Council adopt an ordinance revising solid waste service rates to be effective June 1, 2022. ATTACHED: Ordinance  AGENDA ITEM: G DATE: March 23, 2022 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Project Development Manager SUBJECT: RATIFICATION OF EXECUTIVE PROCLAMATION RECOMMENDED ACTION: Motion INTRODUCTION/BACKGROUND: On March 11, 2020, Mayor Boudreau exercised the emergency powers granted to her by RCW Chapter 38.52 and MVMC Chapter 2.40; to declare a civil emergency due to the outbreak of COVID-19 and the subsequent potential for rapid transmission throughout the city. At the time, there was a significant and imminent threat to the life and health of Mount Vernon residents. FINDINGS/CONCLUSIONS: In recent weeks, a sharp decline in the spread of the COVID-19 virus has had a corresponding positive impact on available hospital beds, and a reduction in COVID-related deaths. The Governor of Washington State has lifted a number of restrictions, to include mask mandates. At this time, the same factors that led to the proclamation of the emergency are not imminent. The Mayor has determined that with this change of circumstances the emergency declaration should be terminated. RECOMMENDATION: Council ratification of the March 21, 2022 Mayoral Proclamation of Termination of Civil Emergency ATTACHED: 2022 Mayoral Proclamation of Termination of Civil Emergency 2020 Mayoral Proclamation of Civil Emergency