City Council

CITY OF MOUNT VERNON CITY COUNCIL MEETING AGENDA January 25, 2023, 7:00 p.m. Police Court Campus, 1805 Continental Place REVISED 1/22/23 To virtually attend the meeting, the public may: 1. Watch the meeting live on TV10: Comcast/Xfinity Channel 10 2. Watch the meeting live, online: https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA I. OPENING CEREMONIES A. Call to Order B. Pledge of Allegiance C. Roll Call of Councilmembers II. COMMUNITY COMMENTS 1. Review of Emails from the Public (Public comments may be sent via email to communitycomments@mountvernonwa.gov. The comments will be read aloud into the record during the public comment portion of the agenda. Please limit your comments to be read in three minutes or less. Email comments must be received by 4 p.m. on January 25 2023.) 2. Public Comments (This is an opportunity for Mount Vernon residents to address their City Council. Please limit comments to three minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to Community Comments. If you would like someone to follow-up with you regarding the topic of your comments, please leave your name and contact information on the form at the entrance of the Council Chambers. If you are unable to attend the meeting and would like to make your comments via Zoom, please submit a request to speak via email to communitycomments@mountvernonwa.gov or by telephone at 360-419-3253. Requests must be received by 4 p.m. on January 25, 2023.) III. CONSENT AGENDA A. Approval of January 11, 2023, Regular Council Meeting Minutes B. Approval of January 20, 2023, payroll checks numbered 111841 - 111855, direct deposit checks numbered 92013 – 92264, and wire transfers numbered 1175 – 1179 in the amount of $1,414,569.54 C. Approval of January 25, 2023, Claims numbered 20374 – 20559 in the amount of $1,707,906.42 Mount Vernon City Council Agenda January 25, 2023 Page 2 of 4 IV. REPORTS A. Committees 1. Finance and Parks & Enrichment Services 2. Development Services B. Councilmember Comments C. Mayor’s Report D. Committee Agenda Requests V. UNFINISHED BUSINESS None VI. NEW BUSINESS A. Recognition of Heroic Efforts (Staff will recognize the heroic efforts of Eriberto Delgado who rescued a woman trapped in a vehicle.) (required action – none) (staff contact – Peter Donovan) B. Mount Vernon Library Commons Update (Representatives from HKP Architects and OAC Services will provide a Mount Vernon Library Commons construction update.) (required action – none) (staff contact – Mayor Boudreau) C. Approval of Re-Appointment to Library Board (Staff is requesting approval of the re-appointment of Lyne Olson to the Library Board.) (required action – motion) (staff contact – Isaac Huffman) D. Closed Record Public Hearing and Approval of Resolution – Expansion of Non-Conforming Use, PLAN22-0553 (This is a closed record public hearing to approve PLAN22-0553, the expansion of an existing non-conforming structure located at 1400 N. 30th Street, #86, with Resolution 1024.) (required action –resolution) (staff contact – Rebecca Lowell) E. Closed Record Public Hearing and Approval of Resolution – Concurrency Waiver ENGR20-0316, Amendment #1 (This is a closed record public hearing to approve Amendment #1 ENGR20-0316, amending the previous waiver of Traffic Concurrency requirements on W. College Way with Resolution 1025.) (required action –resolution) (staff contact – Marianne Manville-Ailles) F. Approval of Resolution – Police Lieutenant Salary (Staff is requesting approval of Resolution 1026 creating a minimum wage differential between Police Lieutenant and Sergeant salary steps.) (required action – resolution) (staff contact – Erin Keator) G. Approval of Resolution – Set Public Hearing Date (Staff is requesting approval of Resolution 1027, setting a public hearing date to vacate portions of an alley located in the Gates 1st and 2nd Addition Plats ) (required action – resolution) (staff contact – Alan Danforth) Mount Vernon City Council Agenda January 25, 2023 Page 3 of 4 H. Approval of Agreement Amendment – T-Mobile West, LLC (Staff is requesting approval of an amendment to agreement 3740, with T-Mobile West, LLC, to allow the installation of a generator and to adjust the rent at the Little Mountain site.) (required action – motion) (staff contact – Blaine Chesterfield) I. Approval of Agreement Amendment – Harmsen, LLC (Staff is requesting approval of an amendment to agreement 4068 with Harmsen, LLC to extend the term to December 31, 2023, for on-call surveying services.) (required action – motion) (staff contact –William Bullock) J. Approval of Purchase – Signal Cabinet (Staff is requesting approval the purchase of a signal cabinet for the Hoag/LaVenture Intersection Improvements Project from the State Purchasing Contract.) (required action – motion) (staff contact – William Bullock) K. Approval of Agreement – Armadillo Design Lab (Staff is requesting approval of an agreement with Armadillo Design Lab to provide design review services.) (required action – motion) (staff contact – Peter Donovan) L. Approval of Agreement – Christian Carlson (Staff is requesting approval of an agreement with Christian Carlson to provide design review services.) (required action – motion) (staff contact – Peter Donovan) M. Approval of Agreement – L.C. Lee and Associates, Inc. (Staff is requesting approval of an agreement with L.C. Lee and Associates, Inc. to provide services related to critical areas.) (required action – motion) (staff contact – Peter Donovan) N. Approval of Agreement – Olbrechts & Associates, PLLC (Staff is requesting approval of an agreement with Olbrechts & Associates, PLLC to provide on-call Hearing Examiner services.) (required action – motion) (staff contact – Peter Donovan) O. Approval of Agreement – Pacific Surveying & Engineering, Inc. (Staff is requesting approval of an agreement with Pacific Surveying & Engineering, Inc. to provide on-call engineering and surveying services.) (required action – motion) (staff contact – Peter Donovan) P. Approval of Agreement – Transportation Solutions, Inc. (Staff is requesting approval of an agreement with Transportation Solutions, Inc. to provide services related to traffic concurrency approvals.) (required action – motion) (staff contact – Peter Donovan) Q. Approval of Agreement – Urban Forestry Services/Bartlett Consulting (Staff is requesting approval of an agreement with Urban Forestry Services/Bartlett Consulting to provide arboricultural services.) (required action – motion) (staff contact – Peter Donovan) Mount Vernon City Council Agenda January 25, 2023 Page 4 of 4 R. Approval of Agreement – BERK Consultants (Staff is requesting approval of an agreement with BERK Consultants to provide on-call services.) (required action – motion) (staff contact – Peter Donovan) S. Approval of Agreement – 7K Environmental (Staff is requesting approval of an agreement with 7K Environmental to provide critical area monitoring, peer review, and related services.) (required action – motion) (staff contact – Peter Donovan) T. Approval of Agreement – Shelterbelt, LLC (Staff is requesting approval of an agreement with Shelterbelt, LLC for critical area maintenance and restorative projects.) (required action – motion) (staff contact – Peter Donovan) U. Approval of Agreement – Land Development Engineering & Surveying, Inc. (Staff is requesting approval of an agreement with Land Development Engineering & Surveying, Inc. for civil inspection services.) (required action – motion) (staff contact – Peter Donovan) V. Executive Session Legal counsel will discuss matters regarding agency enforcement actions, litigation, or potential litigation to which the City, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the City pursuant to RCW 42.30.110(1)(i); and to discuss issues related to Collective Bargaining sessions including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement; or planning or adopting the strategy or position related to collective bargaining which is exempt from the Open Public Meetings Act pursuant to RCW 42.30.140(4). COMMITTEE MEETINGS Finance & Parks and Enrichment Services 6:00 p.m. Next Ordinance 3865 Next Resolution 1024  AGENDA ITEM: A DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: RECOGNITION OF HEROIC EFFORTS RECOMMENDED ACTION: None INTRODUCTION/BACKGROUND: On December 30, 2022 a motor vehicle collision resulted in a vehicle landing in a swimming pool. Eriberto Delgado’s vehicle was struck in the collision. After the impact, Mr. Delgado exited his vehicle and helped rescue the driver whose vehicle was submerged in a nearby residential swimming pool. FINDINGS/CONCLUSIONS: The Mayor, Mount Vernon Police Chief, and Mount Vernon Fire Chief want to publicly recognize Mr. Delgado’s heroic efforts to risk his own safety for the life and safety of another person. RECOMMENDATION: None ATTACHED: None  AGENDA ITEM: B DATE: January 25, 2023 TO: City Council FROM: Mayor Jill Boudreau SUBJECT: MOUNT VERNON LIBRARY COMMONS PROJECT UPDATE RECOMMENDED ACTION: None INTRODUCTION/BACKGROUND: None FINDINGS/CONCLUSIONS: Members of the MVLC project team from HKP Architects and OAC Services will provide a construction update to City Council. RECOMMENDATION: None ATTACHED: None  AGENDA ITEM: C DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Isaac Huffman, Library Director SUBJECT: REAPPOINTMENT OF LIBRARY BOARD MEMBER LYNE OLSON RECOMMENDED ACTION: The Library Board of Directors and the Library Staff recommend the reappointment of Lyne Olson to the Library Board. INTRODUCTION/BACKGROUND: After Finishing her first term in December, the Library Board of Directors and the Library Staff unanimously recommended the reappointment of Lyne Olson to her board seat. Lyne was initially appointed on May 3rd, 2018, and has served the library well over the last years, helping the library navigate Covid, service changes, and the quest for a new library. In addition, Lyne is an active library volunteer who has built kits, shelved books, prepared crafts, and so much more. As a resident of Mount Vernon and a great community member, we highly recommend Lyne for her second term. FINDINGS/CONCLUSIONS: After a background check and a fantastic term of service, Lyne meets the qualifications to continue to be a great Library Board member. RECOMMENDATION: We recommend the reappointment of Lyne Olson to the Library Board. ATTACHED: Library Board Application  AGENDA ITEM: D DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Rebecca Lowell, Development Services SUBJECT: CLOSED RECORD PUBLIC HEARING TO REQUEST APPROVAL FOR SPECIAL PERMISSION, PLAN22-0553 RECOMMENDED ACTION: Staff recommends that Council hold a closed record public hearing and make a motion to authorize the Mayor to sign the accompanying resolution approving the above-identified expansion of a non- conforming structure. INTRODUCTION/BACKGROUND: The Applicant wishes to convert a structure built without benefit of City permits into a covered porch complying with applicable setback requirements. The new covered porch will be located on the east side of the existing home. A portion of the existing structure built without permits will be removed entirely to result in the covered porch being set back the required 18’ from the edge of the existing private road. The existing mobile home is classified as non-conforming because its front yard setback is less than what is required within this mobile home park. MVMC Chapter 17.102 has a process by which the City Council (upon recommendation by the Hearing Examiner) can grant special permission to enlarge or expand an existing non-conforming structure and/or use so long as certain criteria are met. The proposal property has an address of 1400 N 30th Street #86 (within the Skagit Valley Mobile Manner), and its parcel numbers are P25273 and P25419. FINDINGS/CONCLUSIONS: On January 5, 2023, an open record hearing was held before the Hearing Examiner. The Examiner recommended approval of the application in his Findings of Fact, Conclusions of Law and Recommendation accompanying this memo dated January 5, 2023. No request for reconsideration of the Examiner’s recommendation of approval was received by the department. The Hearing Examiner’s recommendation is submitted together with the attached proposed Resolution, the Staff Report, and all of the Exhibits that the Examiner relied upon in making his recommendation. RECOMMENDATION: Staff recommends Council move to adopt a resolution approving the expansion of a non-conforming structure. ATTACHED: • Proposed Resolution • Hearing Examiner Recommendation • Staff Report and its associated Exhibits  AGENDA ITEM: E DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Marianne Manville-Ailles, Development Services SUBJECT: CLOSED RECORD HEARING CONCURRENCY WAIVER—COLLEGE WAY, MV28 LLC RV RESORT, AMEND #1 ENGR20-0316 RECOMMENDED ACTION: The Hearing Examiner recommends that Council make a motion to authorize the Mayor to sign the accompanying Resolution approving a waiver to otherwise required transportation concurrency improvements for the subject development. INTRODUCTION/BACKGROUND: The City approved a CUP (May 2021) and Minor Modification (September 2022) for construction of a 160 stall Recreational Vehicle (RV) Resort including; a welcome/reception area, clubhouse with spa facilities, laundry and shower facilities; playground; and picnic shelters on the below-described 19.48 acre site. modified Access to the site will be provided via an extension of College Way from Freeway Drive. The resort will be served by roughly 7,500 linear feet of 25-foot wide private roadway; 1,675 linear feet of PUD water; and 6,290 linear feet of sanitary sewer. Each stall will have water and sewer hookups. The project site address is 324 W College Way and is located just to the west of Lowes hardware store. It is described by the Skagit County Assessor as Parcel numbers P26279 and P26054, and is a portion of the west half of Section 18, Township 34, Range 4, W.M. Please see the following vicinity map that identifies the approximate site boundaries with red dashed lines. Approximate boundary of Project Site As part of the original approval process, the applicant requested, and Council approved, a concurrency waiver that exempted the Applicant from having to construct ¾ street improvements along Riverbend Road. Since that waiver was approved, it has been determined that an additional waiver for the entrance at College Way is also required. The City’s traffic concurrency regulations contain the following exemption that allows City Council to grant an exemption from all (or any portions) of otherwise required transportation improvements when the Council finds that a development provides overriding public benefits: “The city council may grant a development an exemption from all or any portions of the concurrency LOS requirements upon adopting a finding that the development proposal provides overriding public benefits [MVMC 14.10.060(B)]”. FINDINGS/CONCLUSIONS: West College Way is classified by the City as a Neighborhood Street. It currently functions as a de facto driveway providing access to commercial development (Lowe’s on the north and the old Best Western Motel and Los Compadres y Los Amigos on the south). The current right of way for this section of W College Way is only 40 feet wide. The right of way in this area is constrained and is too narrow to allow for the improvements that would be required for ¾ street improvements. The applicant proposes a 24 foot wide pavement section with a 5 foot sidewalk on the north (connecting with the existing sidewalk) and a 4 foot wide planter strip on the south with the exception for the western 110 feet where the street section would transition back to the existing pavement section. The proposal also includes a variable width retaining wall (2 to 3 feet in width). Standard ¾ street improvements would consist of a 30 wide pavement section; 5 foot wide sidewalk and 4 foot wide planter strip. The subject development will generate a total of 43 PM peak hour trips. The traffic impact fees the Applicant is required to pay would have been $48,375.00 if paid in 2021. Traffic impact fees are subject to an inflationary increase every year; which means that since the applicant will be paying the fees in 2023 or later, they will be slightly higher. The West College Way extension is located at the westernmost edge of City in an area that is almost built out and is surrounded by a mix of commercial uses. The proposed street section is similar to and consistent with the existing portion of West College Way that extends west from Freeway Drive. Attached is the Transportation Concurrency Review for this project that contains the complete code analysis for the subject project and other relevant details. RECOMMENDATION: Council makes a motion to authorize the Mayor to sign the accompanying Resolution that would: • Exempt the Applicant from having to construct ¾ street improvements along W College Way. • Require the Applicant to comply with the remaining recommendations from the attached January 11, 2021 Concurrency Report. ATTACHED: • Hearing Examiner Recommenation • Proposed Resolution • Transportation Concurrency Report dated January 11, 2021 • Resolution 997 – approving previous Concurrency Exemption for Riverbend frontage improvements  AGENDA ITEM: F DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Erin Keator, Human Resources Director SUBJECT: POLICE LIEUTENANTS’ SALARIES RECOMMENDED ACTION: Staff recommends that Council authorize the Mayor to sign the Resolution creating a minimum wage differential between the Police Lieutenants and Police Sergeants salary steps. INTRODUCTION/BACKGROUND: Police Lieutenants are non-represented employees. In July of 2015, former Human Resources Director Kandy Bartlett requested Council approve a policy that creates a wage differential between the police lieutenant and police sergeant salary steps. This policy created a 13% differential between the base police sergeant salary and first year police lieutenant salary. It also created a 17% differential between the base police sergeant salary and the second year police lieutenant salary. The purpose of the policy was to eliminate salary compression between the police sergeant salaries and the police lieutenant salaries. FINDINGS/CONCLUSIONS: When there is not a Police Guild collective bargaining agreement in effect on January 1 of a year, the police lieutenants do not receive a cost of living adjustment, as their salaries are tied to the police sergeant salaries. When a collective bargaining agreement is approved by Council during the year, the police sergeants will receive negotiated wage increases retroactive to the beginning of the contract cycle. Police lieutenants, because they are non-represented, are not eligible for retroactive wages. To mitigate the loss of wages, the City is recommending language that creates a minimum 13% and minimum 17% wage differential between police lieutenant and police sergeant salary steps and to allow the police lieutenants to receive the same cost of living adjustment that other non-represented employees receive in years that there is not a Police Guild collective bargaining agreement in effect on January 1. RECOMMENDATION: Staff recommends that Council authorize the Mayor to sign the Resolution creating a minimum wage differentials between Police Lieutenant and Police Sergeant salary steps. ATTACHED: Resolution  AGENDA ITEM: G DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Alan Danforth, Development Services SUBJECT: SETTING OF A PUBLIC HEARING DATE FOR A STREET VACATION RECOMMENDED ACTION: Staff recommends that Council make a motion to authorize the Mayor to sign the accompanying Resolution setting a public hearing date for a proposed street vacation. INTRODUCTION/BACKGROUND: The City needs to set a public hearing date to consider the vacation of a portion of the unnamed alley (4’ strip, west side of the alley) located east of parcel P52080. The attached Resolution and map identify the areas proposed to be vacated. FINDINGS/CONCLUSIONS: Chapter 35.79 of the Revised Code of Washington outlines the process for street right-of-way vacations. The Resolution before Council satisfies the first step in the street vacation process that requires setting a public hearing date. RECOMMENDATION: Council move to authorize the Mayor to sign the accompanying Resolution setting a hearing date on February 22nd, 2023. ATTACHED: • Proposed Resolution  AGENDA ITEM: H DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Blaine Chesterfield, Engineering Manager SUBJECT: T-MOBILE WEST, LLC, SECOND AMENDMENT TO LEASE AGREEMENT RECOMMENDED ACTION: The City Council authorize the Mayor to enter into the Second Amendment to the Lease Agreement with T-Mobile West, LLC for the purpose of installing a generator on the Little Mountain communication tower site. INTRODUCTION/BACKGROUND: The City and T-Mobile entered into a ten-year Little Mountain cell tower lease with an effective date of March 18, 2019, and an expiration date of March 18, 2029. The Second Amendment to the Lease Agreement shall be for a term so long as the Site Lease agreement is in effect. The amendment agreement’s rent compensation is for an additional payment to the City of $6,000 dollars annually. The rent shall increase by 3.5 percent annually. FINDINGS/CONCLUSIONS: None RECOMMENDATION: Staff requests City Council approval of the Second Amendment to the Lease Agreement to allow T- Mobile to install the generator. ATTACHED: Proposed “Second Amendment to Lease Agreement”.  AGENDA ITEM: I DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: William Bullock, PE – City Engineer SUBJECT: ON-CALL SURVEY SERVICES – HARMSEN CONTRACT AMENDMENT RECOMMENDED ACTION: Staff recommends Council authorize the Mayor to amend the professional services agreement with Harmsen, LLC to provide on-call surveying services to extend the duration of the contract through December 31, 2023. INTRODUCTION/BACKGROUND: The scope of work for the original contract provided on-call surveying services to the Public Works Department primarily for surveying data needed to design street and curb ramp improvements and other Public Works projects with an annual budget of $50,000 per year. The MRSC professional service roster was utilized to identify candidates for this contract and three local companies were solicited for statements of qualifications; Harmsen, LLC was selected as the preferred candidate and offered a contract. FINDINGS/CONCLUSIONS: Harmsen is still providing these services on a variety of active projects. Public Works is proposing to extend their current contract for an additional year (December 31, 2023) and include an additional budget of $50,000 as part of the approved annual contract budget ( $50,000/year over 3 years = a total $150,000). Public Works intends to reopen the solicitation for 2024 On-call Survey Services later this year in the November/December timeframe. RECOMMENDATION: Motion to authorize the Mayor to amend the professional services agreement with Harmsen, LLC to provide on-call surveying services to extend the duration of the contract through December 31, 2023, and increase the contract amount to $150,000. ATTACHED: Draft Contract Amendment  AGENDA ITEM: J DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: William Bullock, PE – City Engineer SUBJECT: HOAG/LAVENTURE INTERSECTION IMPROVEMENTS – SIGNAL CABINET PURCHASE RECOMMENDED ACTION: Staff recommends purchasing the signal (control) cabinet designed for the Hoag/Laventure Signal Project through the Washington State purchasing contract, supplied by Western Systems, Inc. INTRODUCTION/BACKGROUND: Transpo Group has completed the design phase of the Hoag/Laventure Intersection Improvement Project and the City will be advertising for construction in the very near future. This project will signalize this intersection with protected left turn lanes, eliminate the sidewalk gaps leading to the intersection, upgrade all the ADA ramps and approaches, and rehabilitate the pavement. Last year Public Works, with council approval, purchased the signal poles and mast arms from Valmont Industries from the Washington State Purchasing Contract. This product was a “long lead item” which took over 20 weeks to order, manufacture, and deliver to the City. These long lead items can cause significant project delays which are avoided with a pre-construction purchase. FINDINGS/CONCLUSIONS: Over the past year, signal control cabinets have become another long lead item that has been causing project delays in other jurisdictions in Washington State; delivery times have increased to over 15 weeks. Because of this trend, Public Works is recommending a state contract purchase of the signal control cabinet as the project goes to bid so delivery will coincide with the anticipated construction schedule and not risk the associated delays to the project. The quote for this purchase consists of two parts because one of the controller modules, one of several, is not listed on the state contract but is required for a complete functional cabinet. RECOMMENDATION: Motion to authorize the Mayor to purchase the signal (control) cabinet designed for the Hoag/Laventure Signal Project through the Washington State purchasing contract, supplied by Western Systems, Inc., in the amount of $39,036.63. ATTACHED: Quotations from Western Systems, Inc  AGENDA ITEM: K DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: PROFESSIONAL SERVICES CONTRACT WITH ARMADILLO DESIGN LAB RECOMMENDED ACTION: Motion INTRODUCTION/BACKGROUND: The attached contract is for professional services provided by Armadillo Design Lab (Adair Orr) to complete building permit design review for the City. Design review is required for projects that have been approved as Planned Unit Developments, for small lot plats (where the average lot size is less than 7,500 square feet) for all multi-family projects, and many projects located in the historic downtown and surrounding areas. The City’s design review standards have been codified within Mount Vernon Municipal Code Chapter 17.70. The City collects fees from applicants submitting building permits for design review approvals. The Department has had Armadillo Design Lab under contract to complete this type of work for the City since 2016. FINDINGS/CONCLUSIONS: It has been determined that the professional services provided by Armadillo Design Lab are necessary and essential in completing meeting State mandated timelines for processing permits. Additionally, the consultant completes work outside of the expertise of staff. RECOMMENDATION: Staff recommends that Council authorize the Mayor to enter into a professional services agreement with Armadillo Design Lab. ATTACHED: • Professional Services Contract with Armadillo Design Lab Armadillo Design Lab Page 1 of 12 2023 Professional Services Agreement  AGENDA ITEM: L DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: PROFESSIONAL SERVICES CONTRACT WITH CHRISTIAN CARLSON RECOMMENDED ACTION: Motion INTRODUCTION/BACKGROUND: The attached contract is for professional services provided by architect Christian Carlson to complete design review for the City. Design review is required for projects that have been approved as Planned Unit Developments, for small lot plats (where the average lot size is less than 7,500 square feet) for all multi-family projects, and many projects located in the historic downtown and surrounding areas. The City’s design review standards have been codified within Mount Vernon Municipal Code Chapter 17.70. The City collects fees from applicants submitting building permits for design review approvals. The Department has had Mr. Carlson under contract to complete this type of work for the City since 2018. FINDINGS/CONCLUSIONS: It has been determined that the professional services provided by Mr. Carlson are necessary and essential in completing meeting State mandated timelines for processing permits and because Mr. Carlson provides services that are outside the scope of staff’s expertise. RECOMMENDATION: Staff recommends that Council authorize the Mayor to enter into a public service agreement with Christian Carlson ATTACHED: • Professional Services Contract with Christian Carlson Christian Carlson Page 1 of 13 2023 Professional Services Agreement  AGENDA ITEM: M DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: PROFESSIONAL SERVICES CONTRACT WITH L.C. LEE & ASSOCIATES, INC. RECOMMENDED ACTION: Motion INTRODUCTION/BACKGROUND: The attached contract is for professional services provided by L.C. Lee & Associates, Inc. (Dr. Lyndon Lee) to provide critical area work for the City. The City’s Managed Ecosystem Alternative program adopted in 2007 as part of the Critical Areas Ordinance requires that mitigation sites be permitted and monitored. Dr. Lee has historically completed part of this work for the City. Additionally, Dr. Lee has assisted the City for a number of years with peer review of critical area reports and permits since the City does not have a critical area biologist on staff. Lastly, Dr. Lee will be assisting staff with updates to our Shoreline Management Master Plan mapping, and implementation of the City’s ‘door 2’ approach that satisfies the performance standards of the Biological Opinion issued by National Marine Fisheries Services (NMFS). The Department has had Dr. Lee under contract to complete this type of work for the City since 2007. FINDINGS/CONCLUSIONS: It has been determined that the professional services provided by L.C. Lee & Associates are necessary and essential in meeting the City’s obligations with regard to our Managed Ecosystem Alternative program, implementation of NMFS’s Biological Opinion, reviewing projects that are on/near critical areas or their associated buffers, and to complete updates to City development standards. RECOMMENDATION: Staff recommends that Council authorize the Mayor to enter into a professional services agreement with LC Lee & Associates ATTACHED: • Professional Services Contract with L.C. Lee & Associates, Inc. LC Lee and Associates Page 1 of 14 2023 Professional Services Agreement  AGENDA ITEM: N DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: PROFESSIONAL SERVICES CONTRACT WITH OLBRECHTS & ASSOCIATES, PLLC RECOMMENDED ACTION: Staff recommends Council approval of a professional services contract with Olbrechts & Associates, PLLC. INTRODUCTION/BACKGROUND: The attached contract is for professional services provided by Olbrechts & Associates, PLLC (Phil Olbrechts) to complete on-call Hearing Examiner services. The City has a number of different permits that require recommendations or approvals by a Hearing Examiner. Mount Vernon Municipal Code Chapter 2.34, Hearing Examiner, outlines the creation, appointment, qualifications and other pertinent information with regard to the work Hearing Examiner’s complete for the City. The Department has had Olbrechts & Associates, PLLC under contract to complete this type of work for the City since 2018. FINDINGS/CONCLUSIONS: It has been determined that the professional services provided by Olbrechts & Associates, PLLC are necessary and essential to process certain types of permits. RECOMMENDATION: Staff recommends that Council authorize the Mayor to enter into a professional services agreement with Olbrechts & Associates ATTACHED: • Professional Services Contract with Olbrechts & Associates, PLLC  AGENDA ITEM: O DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: PROFESSIONAL SERVICES CONTRACT WITH PACIFIC SURVEYING AND ENGINEERING (PSE) RECOMMENDED ACTION: Staff recommends Council approval of a professional services contract with Pacific Surveying & Engineering (PSE). INTRODUCTION/BACKGROUND: The attached contract is for professional services provided by LDES to complete engineering plan review, inspections, surveying, engineering, and related services for the City. Due to work load demands staff recommends approval of the professional services agreement with PSE on an as-needed basis to maintain efficient and timely permit review. The Department has had PSE under contract to complete similar work for the City since 2018. FINDINGS/CONCLUSIONS: It has been determined that the professional services provided by PSE are necessary and essential in completing meeting State mandated timelines for processing permits. RECOMMENDATION: Staff recommends that Council authorize the Mayor to enter into a professional services agreement with Pacific Surveying & Engineering ATTACHED: • Professional Services Contract with PSE Pacific Surveying & Engineering (PSE) Page 1 of 12 2023 Professional Services Agreement  AGENDA ITEM: P DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: PROFESSIONAL SERVICES CONTRACT WITH TRANSPORTATION SOLUTIONS INC (TSI) RECOMMENDED ACTION: Motion INTRODUCTION/BACKGROUND: The City is entering into an agreement with Transportation Solutions, Inc. to perform and prepare traffic evaluations and analysis for development projects (with the applicant paying for the City evaluation) instead of an applicant hiring a traffic engineer to prepare their report. In addition to development specific reviews, TSI assists the City with other needed services such as: traffic counts, intersection studies, cost estimates, or other services related to the City’s transportation network on a Task Order basis. The Department has had Victor Salemann, P.E. (previously with David Evans & Associates) under contract to complete this type of work for the City since 2007. FINDINGS/CONCLUSIONS: It has been determined that the professional services provided by TSI are necessary and essential to comply with the City’s development regulations contained within MVMC Chapters 3.40 and 14.10 and to implement the City’s Transportation Element of the Comprehensive Plan. RECOMMENDATION: Staff recommends that Council authorize the Mayor to enter into a professional services agreement with TSI. ATTACHED: • Professional Services Contract with TSI Transportation Solutions Inc. (TSI) Page 1 of 13 2023 Professional Services Agreement  AGNDA ITEM: Q DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: PROFESSIONAL SERVICES CONTRACT WITH URBAN FORESTRY SERVICES/BARTLETT CONSULTING RECOMMENDED ACTION: Motion INTRODUCTION/BACKGROUND: The attached contract is for professional services provided by Urban Forestry Services/Bartlett Consulting (Jim Barborinas). The Mount Vernon Municipal Code requires review and approval of the installation of trees, shrubs and groundcover on private and public property. Development Services staff pays particular attention to street trees installed on public property due to the negative impacts improperly installed trees can have to City infrastructure and nearby private property. Mr. Barborinas’ services include all aspects of arboricultural consultation such as tree appraisals, hazard tree assessment, tree and plant selection, inspection and approval, landscape installation monitoring for compliance, tree protection plans, tree code review and other consultation services as related to trees and plants as requested by staff when necessary. The Department has had Urban Forestry under contract to complete this type of work for the City since 2013. FINDINGS/CONCLUSIONS: It has been determined that the professional services provided by Urban Forestry/Bartlett Consulting are necessary and essential to ensure compliance with the MVMC and to protect public and private property. RECOMMENDATION: Staff recommends that Council authorize the Mayor to enter into a professional services agreement with Urban Forestry/Bartlett Consulting ATTACHED: • Professional Services Contract with Urban Forestry/Bartlett Consulting Urban Forestry Services/Bartlett Consulting Page 1 of 13 2023 Professional Services Agreement  AGENDA ITEM: R DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: PROFESSIONAL SERVICES CONTRACT WITH BERK CONSULTING RECOMMENDED ACTION: Staff recommends Council approval of a professional services contract with Berk Consulting. INTRODUCTION/BACKGROUND: The attached contract is for professional services provided by BERK Consulting for on-call planning and related services for the City. Due to workload demands staff often has a number of projects that would benefit from having BERK Consulting assisting City staff. The Department has had BERK Consulting under contract to complete work with the City since 2017. FINDINGS/CONCLUSIONS: It has been determined that the professional services provided by BERK Consulting are necessary and essential for the projects staff will be tasked with during the year. RECOMMENDATION: Staff recommends that Council authorize the Mayor to enter into a professional services agreement with BERK Consulting ATTACHED: • Professional Services Contract with BERK Consulting  AGENDA ITEM: S DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: PROFESSIONAL SERVICES CONTRACT WITH 7K ENVIRONMENTAL RECOMMENDED ACTION: Motion INTRODUCTION/BACKGROUND: The attached contract is for professional services provided by 7K Environmental (Kate Knox Machata) to provide critical area work for the City. The City’s Managed Ecosystem Alternative program that was adopted in 2007 as part of the Critical Areas Ordinance requires that mitigation sites be permitted and monitored. Mrs. Machata has assisted the City for a number of years with peer review of critical area reports and permits since the City does not have a critical area biologist on staff. The Department has had 7K Environmental under contract to complete this type of work for the City since 2012. FINDINGS/CONCLUSIONS: It has been determined that the professional services provided by 7K Environmental are necessary and essential in meeting the City’s obligations with regard to our Managed Ecosystem Alternative program, reviewing projects that are on/near critical areas or their associated buffers, and to complete permit/code required monitoring of critical areas and their associated buffers. RECOMMENDATION: Staff recommends that Council authorize the Mayor to enter into a professional services agreement with 7K Environmental ATTACHED: • Professional Services Contract with 7K Environmental 7K Environmental Page 1 of 14 202 3Professional Services Agreement  AGENDA ITEM: T DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: PROFESSIONAL SERVICES AGREEMENT RENEWAL WITH SHELTERBELT RECOMMENDED ACTION: Motion INTRODUCTION/BACKGROUND: Since 2017 the City has contracted with Shelterbelt to provide intensive maintenance of weed and invasive species control in environmentally sensitive areas on City property. FINDINGS/CONCLUSIONS: The provider offers services beyond the City’s current staffing capacities. RECOMMENDATION: Staff recommends that Council authorize the Mayor to enter into a professional services agreement with Shelterbelt. ATTACHED: --Draft contract with Shelterbelt Shelterbelt LLC Page 1 of 13 2023 Professional Services Agreement  AGENDA ITEM: U DATE: January 25, 2023 TO: Mayor Boudreau and City Council FROM: Peter Donovan, Special Projects Manager SUBJECT: AGREEMENT RENEWAL WITH LAND DEVELOPMENT ENGINEERING RECOMMENDED ACTION: Motion INTRODUCTION/BACKGROUND: City staff utilizes the support of outside service providers to gain workflow efficiencies. In 2023, Engineering staff will again require the civil inspection services for commercial and residential development projects within the city. FINDINGS/CONCLUSIONS: Land Development Engineering & Surveying will provide the City with civil inspections, written daily reports, redlined plans on any City-approved deviation of approved civil plans, and supporting technical reports. RECOMMENDATION: Staff recommends that Council authorize the Mayor to enter into a professional services agreement with Land Development Engineering and Surveying. ATTACHED: --Draft contract with Land Development Engineering & Surveying