City Council

CITY OF MOUNT VERNON CITY COUNCIL MEETING AGENDA June 28, 2023, 7:00 p.m. Police Court Campus, 1805 Continental Place To virtually attend the meeting, the public may: 1. Watch the meeting live on TV10: Comcast/Xfinity Channel 10 2. Watch the meeting live, online: https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA I. OPENING CEREMONIES A. Call to Order B. Pledge of Allegiance C. Roll Call of Councilmembers II. COMMUNITY COMMENTS 1. Review of Emails from the Public (Public comments may be sent via email to communitycomments@mountvernonwa.gov. The comments will be read aloud into the record during the public comment portion of the agenda. Please limit your comments to be read in three minutes or less. Email comments must be received by 4 p.m. on June 28, 2023.) 2. Public Comments (This is an opportunity for Mount Vernon residents to address their City Council. Please limit comments to three minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to Community Comments. If you would like someone to follow up with you regarding the topic of your comments, please leave your name and contact information on the form at the entrance of the Council Chambers. If you are unable to attend the meeting and would like to make your comments via Zoom, please submit a request to speak via email to communitycomments@mountvernonwa.gov or by telephone at 360-336-6211. Requests must be received by 4 p.m. on June 28, 2023.) III. CONSENT AGENDA A. Approval of June 14, 2023, Regular Council Meeting Minutes B. Approval of June 20, 2023, payroll checks numbered 112053 - 112065 direct deposit checks numbered 94542 - 94803, and wire transfers numbered 1225 – 1229 in the amount of $1,403,778.91 C. Approval of June 28, 2023, AP Claims numbered 22239 - 22353 in the amount of $3,553,979.50 Mount Vernon City Council Agenda June 28, 2023 Page 2 of 2 IV. REPORTS A. Committees 1. Finance & Parks and Enrichment Services 2. Development Services B. Councilmember Comments C. Mayor’s Report D. Committee Agenda Requests V. UNFINISHED BUSINESS None VI. NEW BUSINESS A. Public Hearing – 2024-2029 Six-Year Transportation Improvement Program (TIP) (This is a public hearing to consider input and approval of the 2024-2029 TIP with Resolution 1039.) (required action – resolution) (staff contact – William Bullock) B. Closed Record Public Hearing – Mount Vernon School District PLAN22-0630 (This is a closed record public hearing for approval of the Master Plan for new construction at LaVenture Middle School PLAN22-0630 with resolution 1040.) (required action – resolution) (staff contact – Rebecca Lowell) C. Approval of Agreement – Skagit PUD (Staff is requesting approval of an agreement with Skagit PUD for water service at the Mount Vernon Library Commons.) (required action – motion) (staff contact – William Bullock) D. Approval of Agreement – Strider Construction (Staff is requesting approval of an agreement with Strider Construction for the Influent Pump Station Head Upgrade.) (required action – motion) (staff contact – Gary Duranceau) COMMITTEE MEETING Finance & Parks and Enrichment Services 6:00 p.m. Next Ordinance 3871 Next Resolution 1039  AGENDA ITEM: A DATE: June 28, 2023 TO: Mayor Boudreau and City Council FROM: William Bullock, PE – City Engineer SUBJECT: PUBLIC HEARING: ADOPTION OF THE 2024-2029 SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM RECOMMENDED ACTION: Staff recommends the City Council approve a proposed resolution (draft attached) adopting the 2024- 2029 Six-Year Transportation Improvement Program. INTRODUCTION/BACKGROUND: State law, RCW 35.77.010, requires that each year the City adopt a six-year Transportation Improvement Program (TIP). The TIP is designed to identify the schedule, costs, and financial plan associated with projects the City is forecasting to pursue over a six-year planning period. The adopted financial plan must demonstrate that funding for the TIP is feasible, although it may include projections of local funds, grants, loans or other potential sources that are not yet in hand. In preparing the proposed 2024-2029 TIP, the following factors were considered:  The current status of active transportation improvement projects;  Strategic priorities of the City consistent with the City Comprehensive Plan.  Physical condition, operations, and public safety consideration of the street system.  Funding availability. FINDINGS/CONCLUSIONS: The proposed TIP identifies $86,886,000 in planned projects throughout the City. Primary revenue sources consist of grants, REET II, Transportation Impact Fees, Transportation Benefit District Funding, and development mitigation contributions. The TIP is an important tool for local, state, and federally funded projects, and is utilized by governmental and planning organizations at all levels. Projects are typically required to be identified on the TIP to be eligible for funding from Federal and State sources. RECOMMENDATION: Staff recommends the City Council approve a proposed resolution adopting the 2024-2029 Six-Year Transportation Improvement Program. ATTACHED: Draft Resolution 2024-2029 Six-Year Transportation Plan TIP Projects Map  AGENDA ITEM: B DATE: June 28, 2023 TO: Mayor Boudreau and City Council FROM: Rebecca Lowell, Development Services SUBJECT: CLOSED RECORD PUBLIC HEARING – MVSD’S LAVENTURE MIDDLE SCHOOL MASTER PLAN APPROVAL RECOMMENDED ACTION: Staff recommends that Council make a motion to authorize the Mayor to sign the accompanying Resolution approving the Mount Vernon School District’s (MVSD’s) LaVenture Middle School Master Plan, File No. PLAN22-0630 INTRODUCTION/BACKGROUND: Proposed is a one-story addition to the west of the existing main building that will provide an additional 10,738 square feet of space. This space is to be utilized as additional classrooms, offices, a small group space, and building support spaces such as restrooms and equipment/storage rooms. Also included in the work are tenant improvements including converting rooms from or into classrooms. The site is already served by roads and utilities, though the southern approach from N LaVenture Rd will need to be relocated further south from its current location. The nearly 20-acre site is addressed as 1200 N LaVenture Rd, is comprised of tax parcels P25254 and P25255 located in the SW ¼ of Section 16, Township 34 N, Range 4 E, W.M. The Site is bordered by Kulshan Ave to the north and N LaVenture Rd to the west. FINDINGS/CONCLUSIONS: This project has completed the required public process up to the closed record public hearing this evening. The Hearing Examiner recommended approval of the Master Plan in a recommendation that is included with a proposed Resolution for Council consideration. The Hearing Examiner’s recommendation was sent to the applicant and parties of record with no requests for reconsideration of his recommendation. RECOMMENDATION: Council move to authorize the Mayor to sign the accompanying Resolution that will approve the MVSD’s Master Plan with the conditions recommended by staff and the City’s Hearing Examiner. ATTACHED: • Proposed Resolution for Council Consideration that includes the Hearing Examiner’s Recommendation and the Staff Report  AGENDA ITEM: C DATE: June 28, 2023 TO: Mayor Boudreau and City Council FROM: William Bullock, PE – City Engineer SUBJECT: MOUNT VERNON LIBRARY COMMONS WATER SERVICE CONTRACT RECOMMENDED ACTION: Staff recommends Council authorize the Mayor to execute the Water Services Contract with Skagit PUD to provide new water service to the Mount Vernon Library Commons project in the amount of $42,840. INTRODUCTION/BACKGROUND: Attached is the Water Services Contract drafted to serve the Mount Vernon Library Commons project with potable water from Skagit PUD. This is a standard contract to provide commercial water utility connection/hook-up fee and monthly usage rate. FINDINGS/CONCLUSIONS: The Service Development Fee is $42,840; appropriate for a 2-inch metered service that meets the calculated maximum daily demand and annual usage of the Library Commons building. This contract is required to service the building with an account from Skagit PUD for potable water. RECOMMENDATION: Authorize the Mayor to execute the Water Services Contract with Skagit PUD to provide new water service to the Mount Vernon Library Commons project in the amount of $42,840. ATTACHED: Draft Water Service Contract  AGENDA ITEM: D DATE: June 28, 2023 TO: Mayor Boudreau and City Council FROM: William Bullock, P.E. - City Engineer SUBJECT: BID AWARD – WASTEWATER TREATMENT PLANT INFLUENT PUMP STATION HEADER UPGRADE - CONSTRUCTION RECOMMENDED ACTION: Staff recommends a motion authorizing the mayor to award the construction contract for the Wastewater Treatment Plant Influent Pump Station Header Upgrade to Strider Construction, Inc., of Bellingham, WA in the amount of $2,674,304. INTRODUCTION/BACKGROUND: The Wastewater Treatment Plant Influent Pump Station (IPS) was constructed in 1988 and designed for a 6 MGD capacity. Currently, during peak winter flows, these pumps are required to pump as much as 24 MGD which far exceeds the desirable range for operating conditions. This results in excessive energy usage and accelerated wear on the piping. The upgrade to the IPS facility is essential to meeting the peak flow demand and eliminating the excessive wear and tear to the existing pump facility during these peak flow periods. FINDINGS/CONCLUSIONS: Three bids were received on June 15, 2023, ranging in price from $2,674,304 to $3,559,392 with the low bid provided by Strider Construction; all within the funding budget. The Strider Construction bid was responsive and prepared in accordance with the contract documents. The construction cost estimate for the project was $3,600,000. RECOMMENDATION: Staff recommends Council award the construction bid for the Wastewater Treatment Plant Influent Pump Station Header Upgrade to Strider Construction $2,674,304. ATTACHED: Draft Construction Contract Bid Tabulation