City Council
Regular MeetingMount Vernon, WA · October 9, 2024
Minutes
City of Mount Vernon
City Council Meeting Minutes
October 9, 2024
Police Court Campus, 1805 Continental Place
Mayor Donovan called the meeting to order at 7:01 p.m.
Present
Councilmembers: Beaton, Brocksmith, Carías, Hudson, Molenaar, Tercero,
and Vander Stoep
Staff Present: Special Projects Manager Sexton, Finance Director Volesky, City
Attorney Rogerson, Library Director Huffman, IT Director
Thomas, City Clerk Jensen, Fire Chief Brice, Assistant Fire Chief
Harris, Parks and Enrichment Services Director Berner, and
Police Chief Christman
Citizens: 10
APROVAL OF AGENDA
The agenda was approved as presented.
COMMUNITY COMMENTS
Ed Johnson, Mount Vernon resident, spoke about downtown traffic and
pedestrian safety and Library Commons construction.
Alfredo Juarez, Sedro-Woolley resident, spoke about the H2A program
and Casa Granda Apartments; requests a study session or committee
item for Council discussion.
Suzanne Butler, Mount Vernon resident, spoke about the sale of Casa
Grande apartments.
CONSENT AGENDA
A. Approval of September 25, 2024, Regular Council Meeting minutes
Mount Vernon City Council
October 9, 2024
Page 2 of 4
B. Approval of September 20, 2024 Payroll checks numbered 112709
– 112727 direct deposit checks numbered 102750 - 103020, and
wire transfers numbered 1379 - 1383 in the amount of
$1,472,587.36
C. Approval of October 9, 2024, Claims numbered 27493- 27618 in
the amount of $ 1,786,734.27
Councilmember Beaton moved to approve Consent
Agenda Items A – C. Motion seconded by
Councilmember Vander Stoep. Motion passed 7-0.
REPORTS
A. Committees
1. Public Works and Library– see committee minutes for details
2. Public Safety – see committee minutes for details
B. Councilmember Comments
Councilmember Hudson, spoke about downtown vehicle and pedestrian
traffic.
Councilmember Vander Stoep requested a discussion with WAFLA and
H2A representatives at an upcoming committee. December committee
Councilmember Brocksmith asked Mr. Juarez to share the press
release he referred to during community comments.
C. Mayor’s Report
There will be a ribbon cutting ceremony and open house for the
Fire Station 2 remodel on October 19th, 10am – 2pm
Annual Veteran’s Food Drive: The City is collecting donations of
non-perishable food and household goods October 1st –
November 11th
D. Committee Agenda Requests
Affordable housing protection action and displacement policies
discussion
NEW BUSINESS
A. Public Hearing and Approval of Ordinance – Off-Street Parking: Ms.
Pratschner requested the confirmation of the interim off-street parking
regulations approved on August 14, 2024, with Ordinance 3897.
Mayor Donovan opened the public hearing.
Kevin Maas, Mount Vernon resident, spoke in favor of approval of
the ordinance.
Mount Vernon City Council
October 9, 2024
Page 3 of 4
Hearing no additional comments, Mayor Donovan closed the public
hearing.
Councilmember Tercero moved to adopt Ordinance
3897, confirming the off-street parking regulations
approved on August 14, 2024. Motion seconded by
Councilmember Carías. Motion passed 7-0.
B. Approval of Agreement – Evergreen Mountain Bike Alliance: Ms. Berner
requested approval of a landowner agreement with Evergreen Mountain
Bike Alliance for collaborative maintenance projects on mountain bike
trails. The group will perform the work with the use of a 2025 Recreation
Conservation Office grant.
Councilmember Beaton moved to approve an
agreement with Evergreen Mountain Bike Alliance
for collaborative maintenance projects on mountain
bike trails. Motion seconded by Councilmember
Molenaar. Motion passed 7-0.
C. Approval of Agreement – Economy Fence Center: Mr. Volesky requested
approval of an agreement with Economy Fence Center to remove and
replace the gate, gate control system, and exterior fencing at the Police
Court Campus.
Councilmember Tercero moved to approve an
agreement with Economy Fence Center to remove
and replace the gate, gate control system, and
exterior fencing at the Police Court Campus in the
amount of $159,344.12. Motion seconded by
Councilmember Beaton. Motion passed 7-0.
D. Approval of Agreement – Highline Pavement Maintenance: Mr. Volesky
requested approval of an agreement with Highline Pavement
Maintenance to remove and replace paving and install bollards
associated with the gate replacement project at the Police Court
Campus.
Councilmember Molenaar moved to approve an
agreement with Highline Pavement Maintenance for
pavement removal and replacement and bollard
installation in the amount of $51,265.25. Motion
seconded by Councilmember Hudson. Motion passed
7-0.
Mount Vernon City Council
October 9, 2024
Page 4 of 4
EXECUTIVE SESSION
The meeting convened into Executive Session at 7:40 p.m. for a period of fifteen
minutes to discuss with legal counsel matters relating to agency enforcement
actions, or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a member acting in
an official capacity is, or is likely to become, a party, when public knowledge
regarding the discussion is likely to result in an adverse legal or financial
consequence to the agency. No action will be taken after the session
ADJOURNMENT
The meeting reconvened and adjourned at 7:55 p.m.
Submitted by: Becky Jensen, City Clerk
Approved October 23, 2024
Agenda
CITY OF MOUNT VERNON
CITY COUNCIL MEETING
AGENDA
October 9, 2024, 7:00 p.m.
Police Court Campus, 1805 Continental Place
To virtually attend the meeting, the public may:
1. Watch the meeting live on TV10: Comcast/Xfinity Channel 10
2. Watch the meeting live, online:
https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA
1. OPENING CEREMONIES
A. Call to Order
B. Pledge of Allegiance
C. Roll Call of Councilmembers
2. APPROVAL OF AGENDA
3. COMMUNITY COMMENTS
(This is an opportunity for Mount Vernon residents to address their City Council.
Please provide your information on the guest sign-in sheet located on the table
near the entrance to the Council Chambers prior to speaking, and limit comments
to three minutes or less. Under normal circumstances, the Mayor and Council will
not respond immediately to Community Comments. If you would like someone to
follow up with you regarding the topic of your comments, please leave your name
and contact information on the form at the entrance of the Council Chambers. If
you are unable to attend the meeting and would like to make your comments via
Zoom, please submit a request to speak via email to
communitycomments@mountvernonwa.gov or by telephone at 360-336-6211.
Requests must be received by 4 p.m. on the meeting date.)
Interpretation services for Community Comments are available on
request. Please contact the City at mvmayor@mountvernonwa.gov or
360-336-6211 at least two business days prior to the meeting if you
would like an interpreter to share your comments with City Council.
4. CONSENT AGENDA
A. Approval of September 25, 2024, Regular Council Meeting minutes
B. Approval of October 4, 2024 Payroll checks numbered 112709 –
112727 direct deposit checks numbered 102750 - 103020, and wire
transfers numbered 1379 - 1383 in the amount of $1,472,587.36
C. Approval of October 9, 2024, Claims numbered 27493- 27618 in
the amount of $ 1,786,734.27.
Mount Vernon City Council Agenda
October 9, 2024
Page 2 of 3
5. REPORTS
A. Committees
1. Public Works and Library
2. Public Safety
B. Councilmember Comments
C. Mayor’s Report
D. Committee Agenda Requests
6. NEW BUSINESS
A. Public Hearing and Approval of Ordinance – Off-Street Parking
(This is a public hearing and request for approval of interim off-street parking regulations
with the adoption of Ordinance 3897.)
(required action – ordinance)
(staff contact – Stacie Pratschner)
B. Approval of Agreement – Evergreen Mountain Bike Alliance
(Staff is requesting approval of an agreement with Evergreen Mountain Bike Alliance for
collaborative maintenance projects on mount bike trails.)
(required action – motion)
(staff contact – Jennifer Berner)
C. Approval of Agreement – Economy Fence
(Staff is requesting approval of an agreement with Economy Fence Center to remove and
replace the Police Court Campus gate, gate control system and exterior fencing.)
(required action – motion)
(staff contact – Doug Volesky)
D. Approval of Agreement – Highline Pavement Maintenance
(Staff is requesting approval of an agreement with Highline Pavement Maintenance to
remove and replace paving and install bollards associated with the gate replacement
project at the Police Court Campus)
(required action – motion)
(staff contact – Doug Volesky)
7. EXECUTIVE SESSION
8. ADJOURNMENT
Next Ordinance 3897
Next Resolution 1061
NEW BUSINESS ITEM: A
DATE: October 9, 2024
TO: Mayor Donovan and City Council
FROM: Stacie Pratschner, Development Services
SUBJECT: Interim Off-Street Parking Regulations, 60-Day Hearing
RECOMMENDED ACTION:
Council holds a hearing, deliberates, and provides staff with direction regarding adoption of the
accompanying Ordinance.
INTRODUCTION/BACKGROUND:
On August 14, 2024, Council declared an emergency necessitating immediate enaction of interim
regulations related to off-street parking standards contained in Ordinance 3894 (attached).
State law (RCW 36.70A.390 and RCW 35A.63.220) requires Council to hold a public hearing within 60
days of the enactment of interim regulations. The hearing tonight is the required 60-day hearing.
FINDINGS/CONCLUSIONS:
Please see the accompanying proposed Ordinance containing the findings and conclusions regarding the
proposed Ordinance before Council this evening.
ATTACHED:
• Ordinance 3894
• Ordinance for Council’s consideration
NEW BUSINESS ITEM: B
DATE: October 9, 2024
TO: Peter Donovan and City Council
FROM: Jennifer Berner, Parks & Enrichment Services Director
SUBJECT: EVERGREEN MTN BIKE ALLIANCE LANDOWNER AGREEMENT-TRAIL MAINTENANCE
RECOMMENDED ACTION:
Staff recommends Council approve the Mayor to enter into the Landowner Agreement with Evergreen
Mountain Bike Alliance for mountain bike trail maintenance.
INTRODUCTION/BACKGROUND:
The purpose of this agreement is to describe the terms, conditions, and obligations agreed upon
between Evergreen Mtn. Bike Alliance, who is undertaking projects administered through the
Recreation Conservation Office, (RCO), and the City, the landowner on which the property will take
place.
Mount Vernon is one of many cities that receives assistance from Evergreen Mountain Bike Alliance for
mountain bike trail maintenance. The focus in Mount Vernon is Little Mountain Park. Evergreen will
provide hours of volunteer labor of popular trails to mountain bikers, hikers, and equestrians
throughout the region. The result is many miles of high-quality trail maintenance, engagement of
community members in protecting and valuing our public lands, as well as generating and educating the
next generation of trail stewards.
Evergreen shall obtain permission from the City of Mount Vernon for each trail maintenance project
prior to the commencement of work. This has been a past practice and has worked well. The
agreement begins November 1, 2025, and concludes October 31, 2027.
FINDINGS/CONCLUSIONS:
None
RECOMMENDATION:
Staff request approval for the Mayor to enter into a Landowner Agreement with Evergreen Mountain
Bike Alliance for collaborative maintenance projects on mountain bike trails.
ATTACHED:
Recreational Trails Program – Landowner Agreement for Maintenance Projects
NEW BUSINESS ITEM: C
DATE: October 9, 2024
TO: Mayor Donovan and City Council
FROM: Doug Volesky - Finance Director
SUBJECT: MOUNT VERNON POLICE COURT CAMPUS FENCING, GATE AND GATE CONTROLS
REMOVAL AND REPLACEMENT PROJECT
RECOMMENDED ACTION:
City Staff recommends City Council authorize the Mayor to enter into a contract with Economy Fence
Center to remove and replace the Police Court Campus antiquated gate, gate control system and
exterior fencing for the amount of $159,344.12 which includes tax. This project is ARPA funded and
previously approved by City Council.
INTRODUCTION/BACKGROUND:
Economy Fence will remove and install all fencing associated with the PCC, north and south gates, and
automated gate control systems.
FINDINGS/CONCLUSIONS:
City Staff recommends City Council authorize the Mayor to enter into agreement with Highline
Pavement Maintenance in the amount of $159,344.12 which includes tax.
RECOMMENDATION:
City Staff recommends City Council authorize the Mayor to enter into agreement with Highline
Pavement Maintenance in the amount of $159,344.12 which includes tax. This project is ARPA funded
and previously approved by City Council.
ATTACHED:
Cost Estimate and Draft Contract
NEW BUSINESS ITEM: D
DATE: October 9, 2024
TO: Mayor Donovan and City Council
FROM: Doug Volesky - Finance Director
SUBJECT: MOUNT VERNON POLICE PAVEMENT REMOVAL AND REPLACEMENT PROJECT
RECOMMENDED ACTION:
City Staff recommends City Council motion to authorize the Mayor to enter into a contract with Highline
Pavement Maintenance to remove and replace all paving and install required bollards to facilitate a
smooth transition when the antiquated gate, gate control system are removed and replaced for the
amount of $51,265.25 which includes tax. This project is ARPA funded and previously approved by City
Council.
INTRODUCTION/BACKGROUND:
Paving work is required at the north gate assembly that will include removing pavement curbing and
bollards associated with the current gate system and replacing it with pavement and bollards that meet
the new gates design specifications. This pavement preservation work is essential to the installation of
the new gate system.
FINDINGS/CONCLUSIONS:
City Staff recommends City Council authorize the Mayor to enter into agreement with Highline
Pavement Maintenance in the amount of $51,265.25 which includes tax.
RECOMMENDATION:
City Staff recommends City Council authorize the Mayor to enter into agreement with Highline
Pavement Maintenance in the amount of $51,265.25 which includes tax. This project is ARPA funded
and previously approved by City Council.
ATTACHED:
Cost Estimate and Draft Contract
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