City Council

CITY OF MOUNT VERNON CITY COUNCIL MEETING AGENDA October 23, 2024, 7:00 p.m. Police Court Campus, 1805 Continental Place To virtually attend the meeting, the public may: 1. Watch the meeting live on TV10: Comcast/Xfinity Channel 10 2. Watch the meeting live, online: https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA 1. OPENING CEREMONIES A. Call to Order B. Pledge of Allegiance C. Roll Call of Councilmembers 2. APPROVAL OF AGENDA 3. COMMUNITY COMMENTS (This is an opportunity for Mount Vernon residents to address their City Council. Please provide your information on the guest sign-in sheet located on the table near the entrance to the Council Chambers prior to speaking, and limit comments to three minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to Community Comments. If you would like someone to follow up with you regarding the topic of your comments, please leave your name and contact information on the form at the entrance of the Council Chambers. If you are unable to attend the meeting and would like to make your comments via Zoom, please submit a request to speak via email to communitycomments@mountvernonwa.gov or by telephone at 360-336-6211. Requests must be received by 4 p.m. on the meeting date.) Interpretation services for Community Comments are available on request. Please contact the City at mvmayor@mountvernonwa.gov or 360-336-6211 at least two business days prior to the meeting if you would like an interpreter to share your comments with City Council. 4. CONSENT AGENDA A. Approval of October 9, 2024, Regular Council Meeting minutes B. Approval of October 18, 2024 Payroll checks numbered 112728 – 112738 direct deposit checks numbered103021 - 103287, and wire transfers numbered 1384 - 1388 in the amount of $1,539,905.11 C. Approval of October 23, 2024, Claims numbered 27623 - 27776 in the amount of $1,539,905.11 Mount Vernon City Council Agenda October 23, 2024 Page 2 of 3 D. Approval of 1590 Agreements - Salem Lutheran Church, Mount Vernon Manor Annex, Skagit YMCA, New Earth Recovery, Community Action, and Friendship House 5. REPORTS A. Committees 1. Development Services 2. Finance & Parks and Enrichment B. Councilmember Comments C. Mayor’s Report D. Committee Agenda Requests 6. NEW BUSINESS A. Public Hearing and Approval of Ordinance – 2025-2030 Capital Improvements Plan (CIP) (This is an open record public hearing and request for approval of the 2025-2030 CIP to update the capital facilities planning and budget with the adoption of Ordinance 3898.) (required action – ordinance) (staff contact – Steve Sexton) B. Approval of Agreement – Snohomish County Public Defender Association (Staff is requesting approval of an agreement with Snohomish County Public Defender Association for Public Defense Auditing Services. This is an interlocal agreement with City of Burlington.) (required action – motion) (staff contact – Steve Sexton) C. Approval of Agreement Amendment – Wilson Engineering, LLC (Staff is requesting approval of Amendment No. 2 to agreement 4460 with Wilson Engineering, LLC for the Combined Sewer Separation Feasibility Study.) (required action – motion) (staff contact – Blaine Chesterfield) D. Approval of Agreement Amendment – Skagit Fisheries Enhancement Group (Staff is requesting approval of Amendment No. 1 to agreement 4561 with Skagit Fisheries Enhancement Group for additional funding of the design of the East Hickox Road/Carpenter Creek fish Passage Improvement Project.) (required action – motion) (staff contact – Blaine Chesterfield) E. Approval of Street Closure Request – Mount Vernon Downtown Association (Staff is requesting approval of the closure of downtown streets for the 2024 Downtown Trick or Treat event.) (required action – motion) (staff contact – Jennifer Berner) F. Approval of Resolution – Countywide Planning Policies (Staff is requesting approval of Resolution 1061 forwarding proposed edits to the Countywide Planning Policies to the Skagit County Board of Commissioners) (required action – resolution) (staff contact – Stacie Pratschner) Mount Vernon City Council Agenda October 23, 2024 Page 3 of 3 G. Approval of Agreement – Washington State Department of Commerce (Staff is requesting approval of an agreement with Washington State Department of Commerce to receive funding for the Comprehensive Plan periodic update.) (required action – motion) (staff contact – Stacie Pratschner) H. Presentation – Floodplain Management Activities (Staff will provide a review of floodplain regulations and updates on the flood management activities completed in 2024.) (required action – none) (staff contact – Rebecca Lowell) I. Approval of Agreement – Skagit County (Staff is requesting approval of an agreement Skagit County for 2024 library services funding.) (required action – motion) (staff contact – Isaac Huffman) J. Approval of Agreement – REACT AV Audio Visual Systems (Staff is requesting approval of an agreement with REACT AV Audio Visual Systems for the installation of information technology configuration for emergency center operations at Fire Station 2.) (required action – motion) (staff contact – Bryan Harris) K. Approval of Agreement – Kelley Create (Staff is requesting approval of a Master agreement with Kelley Create to consolidate equipment lease agreements.) (required action – motion) (staff contact – Doug Volesky) L. Approval of Agreement – Thomson Reuters (Staff is requesting approval of an agreement with Thomson Reuters for access to a legal research database.) (required action – motion) (staff contact – Kevin Rogerson) 7. EXECUTIVE SESSION 8. ADJOURNMENT Next Ordinance 3898 Next Resolution 1061  NEW BUSINESS ITEM: A DATE: October 23, 2024 TO: Mayor Donovan and City Council FROM: Steve Sexton, Special Projects Manager; and, Stacie Pratschner, Development Services Director SUBJECT: ORDINANCE: PROPOSED UPDATES TO THE CIP: 2025 TO 2030 RECOMMENDED ACTION: The Planning Commission respectfully recommends that the City Council consider approving the attached Ordinance and update the City of Mount Vernon Capital Improvement Plan (CIP) 2025 – 2030, subject to the Recorded Motion included as Attachment 1 to the draft Ordinance. INTRODUCTION/BACKGROUND: On October 15, 2024, the Planning Commission held their regular meeting and reviewed the City’s proposed updates to the City’s CIP, 2025 to 2030. The purpose of 6-year capital facilities planning is to accomplish the following: • Provide adequate public facilities to serve existing and new development; • Reduce the cost of serving new development with public facilities; and • Ensure that these facilities will be in place when development occurs. The attached updates contain a list of capital projects, timelines, and estimated costs/methods of financing. FINDINGS/CONCLUSIONS: The Planning Commission discussed the updates and recommends that the City Council approve the draft Ordinance subject to the following: 1. The Planning Commission finds that the list of proposed projects is consistent with the overall vision of the Comprehensive Plan. 2. The Planning Commission recommends that the City Council consider directing the Mayor to enable to staff to develop an earlier review process of proposed updates to the CIP. This process should include involving the Planning Commission in the nascent stages of the proposed updates to the CIP (as the legislative/policy advisory body to the City Council). The goal of this recommendation is to accomplish the following: a. Ensure alignment between the goals and policies of the Comp Plan and proposed projects; b. Help the City recognize underserved areas and propose projects to bring those areas up to level of service standards; and c. Provide the Council with phasing guidance and recommendations to time the sequence of providing services. 3. Commissioner Burkhart made a motion to approve the recommendation to City Council. Motion was seconded by Commissioner Curry. Motion approved 6-0. RECOMMENDATION: Approve the Ordinance and update the City’s CIP. ATTACHED: Draft Ordinance Recorded Motion CIP  NEW BUSINESS ITEM: B DATE: October 23, 2024 TO: Mayor Donovan and City Council FROM: Steve Sexton, Special Projects Manager SUBJECT: SERVICE AGREEMENT WITH SNOHOMISH COUNTY PUBLIC DEFENDER ASSOCIATION AND THE CITY OF BURLINGTON. RECOMMENDED ACTION: Staff is recommending the Council approve the Services Agreement with SCPDA for Public Defense Auditing services and the City of Burlington. INTRODUCTION/BACKGROUND: In the 2013 ruling in the Wilber v. Mount Vernon lawsuit, the cities of Mount Vernon and Burlington were required to employ an auditor to oversee their Public Defense program. Initially, an auditor was assigned to both cities. However, in 2017, approval was granted allowing the cities to select a new auditor and the Snohomish County Public Defender Association (SCPDA) was chosen to continue these oversight services. By 2021, growing confidence in the effectiveness of the Public Defense program led the cities to decide against renewing their contract with SCPDA. Since then, the cities have not employed the services of a Public Defense auditor. FINDINGS/CONCLUSIONS: Mount Vernon and Burlington city staff, and outside counsel feel there is a need for the cities to re- engage the Snohomish County Public Defender Association for Auditing services. RECOMMENDATION: Staff recommends the Council approve the Mayor to sign the service agreement with Snohomish County Public Defender Association and the City of Burlington for Public Defense Auditing services. ATTACHED:S Service Agreement with Snohomish County Public Defender Association and the City of Burlington.  NEW BUSINESS ITEM: C DATE: October 23, 2024 TO: Mayor Donovan and City Council FROM: Frank Reinart, PE – City Engineer SUBJECT: COMBINED SEWER SEPARATION FEASIBILITY STUDY PROJECT: CONTRACT AMENDMENT NO. 1 FOR ADDITIONAL ENGINEERING SERVICES WITH WILSON ENGINEERING, LLC. RECOMMENDED ACTION: Staff recommends amending the Professional Services Agreement with Wilson Engineering, LLC. (Wilson) for additional engineering services for the Combined Sewer Separation Feasibility Study Project. INTRODUCTION/BACKGROUND: Wilson Engineering is providing civil engineering modeling, mapping, and preliminary engineering services to support a combined sewer separation study. Presently, two areas of the City are primarily served by a combined sewer utility, where sanitary sewer wastewater and stormwater conveyance is mixed. These two main areas are the historic downtown mixed commercial/residential area and the central “hilltop” residential neighborhood surrounding Skagit Valley Hospital. Combined sewers convey this mixture of wastewater to the City wastewater treatment plant, where it combines with other wastewater from the City for treatment. As the City grows, the volume capacity demands for the wastewater treatment plant also continue to grow. At the same time, the combination of increases in stormwater runoff and City growth also increases the amount of stormwater the City utilities must manage. Consequently, it is strongly beneficial to the City to develop near-future separation of the two utility services, to reduce the growth of demand on the wastewater treatment plant. Reducing the growth of this demand will prolong the current design life and functioning capacity of the wastewater treatment plant and extend the timeframe in which a very costly and sizable facility upgrade will become necessary. Combined sewer separation requires both substantial and multi-faceted flow modeling and infrastructure improvement planning efforts, involving both wastewater and stormwater utilities and involving both existing and future conveyance. Unless combined sewer separation projects are very small and limited, the requirements entail first completing a feasibility and planning study, incorporating both the modeling and planning efforts. FINDINGS/CONCLUSIONS: Early scope work for this project included gathering existing utility information from current City mapping and historical as-built drawings, as well as working with existing GIS resources, to identify any data gaps requiring follow-up surveying and mapping. As this work progressed, City staff and Wilson were able to further refine and detail City goals and expectations for the study and anticipated deliverables and reduce extraneous scope efforts that were found not to contribute significantly to those goals and expectations. Refinements of the project objective details and expectations for the final feasibility study report expand upon those provided to City Council at the October 25, 2023 meeting and include: * Remove approximately 3-6 million gallons per day of stormwater flow contributions from existing combined sewer flow toward the wastewater treatment plant and redirect into stormwater utility conveyance. The target flow volume goal should not be taken as the literal, daily change in the flows. Rather, it represents the target reduction in capacity demand requirements for the City wastewater treatment plant overall, which currently require the facility to have sufficient capacity to treat combined sewer wastewater during periods of peak/high stormwater flow. Stormwater flow volume and rates tend to be highly variable and dependent on both season and local weather; and are typically modeled in different fashions than anticipated flow volumes and rates for wastewater utilities. * Focus on connecting redirected stormwater flows to stormwater utility basin(s) served by the Kulshan pump station and downstream outfall to the Skagit River. This focus is anticipated to meet the flow volume capacity goal without needing to also consider and model stormwater utility basin(s) served by the Park Street pump station. This focus reduces both the amount and complexity of iterative modeling required for the project. * Demonstrate feasibility of the future combined sewer separation as an achievable improvement by the City of Mount Vernon, including answering questions such as: Can the separation be done and what level of future capital infrastructure improvements will be required? How large a flow contributing area will be required and how many direct infrastructure changes and/or improvements will be needed? Can the stormwater utility basin this flow is diverted into handle from inlet to outfall without upsizing? * Develop a conceptual, planning level list of utility (wastewater and/or stormwater) capital improvement projects to achieve the diversion goal. Staging, in addition to scope and estimate, will be necessary. It will not be feasible, both in impacts to the public that will be affected by these projects in their streets and in funding required for design and construction of these projects, for the City to build the entire set of utility improvements in a single project. * Future funding sources and opportunities to support the anticipated future capital infrastructure improvement projects Many of these changes and refinements could not be anticipated in advance, during preparation of the original Agreement. Further, these changes incorporated a very large number of added, deducted, and changed scope tasks throughout the overall Agreement scope. Consequently, a revised Scope of Work was developed by Wilson. This scope revised the tasks and estimated task budgets, incorporating both reductions in estimated fees for task scope not needed and additional estimated fees as needed for additional task scope. The revised Scope of Work attached to Professional Services Agreement Amendment No. 2 replaces Exhibit A – Scope of Work of the original Agreement, with a final “net” fee increase of $ 28,800 incorporating both additions and deductions. The current contract sum from previously-authorized and current agreement and amendments is summarized here: Original Agreement (10/27/2023): $599,743 Amendment No. 1 (5/14/2024): $94,023 Amendment No. 2 (Current): $28,800 New Total Contract Amount: $722,566 City stormwater utility funds are available to provide the additional funding needed for Amendment No. 2. RECOMMENDATION: Motion to authorize the Mayor to execute a contract amendment with Wilson Engineering, LLC., for additional engineering services for the Combined Sewer Separation Feasibility Study Project. The new amount not to exceed is $722,566. ATTACHED: 1. Professional Services Agreement Amendment No. 2  NEW BUSINESS ITEM: D DATE: October 23, 2024 TO: Mayor Donovan and City Council FROM: Blaine Chesterfield, Surface Water Utility Manager SUBJECT: AMENDMENT NO. 1 OF THE SUB-AWARD AGREEMENT WITH THE SKAGIT FISHERIES ENHANCEMENT GROUP FOR GRANT FUNDING OF THE EAST HICKOX ROAD/CARPENTER CREEK CULVERT DESIGN PROJECT RECOMMENDED ACTION: Staff recommends the Council authorize the Mayor to enter into amendment no. 1 of the sub-award agreement with Skagit Fisheries Enhancement Group (SFEG) to provide additional funding for engineering design and environmental permitting services needed for the East Hickox Road Culvert Design Project. INTRODUCTION/BACKGROUND: This grant funds the completion of engineering and environmental permitting services for the culvert replacement project at the East Hickox Road crossing of Carpenter Creek. The existing culvert is a 155 foot long, 10-foot diameter, round corrugated metal culvert embedded in approximately 26 feet of fill. The intent is to replace the culvert with an appropriately sized, modern fish passable culvert at Hickox Road in its existing location. David Evans and Associates (David Evans) completed the original scope of work through 30% design. FINDINGS/CONCLUSIONS: SFEG has obtained additional RCO Grant funds to complete the final design, permitting, and bid-ready plans. SFEG has agreed to compensate the city for eligible work in an amount not to exceed $163,000. The City is required to provide a 15% match of $65,500 which will be funded out of the Surface Water Utility. Original Grant: $192,500 Grant Amendment No. 1: $177,323 New Total Grant Amount: $369,823 Project Match: $65,500 Total Design Project Cost: $435,323 Staff will follow up with a future contract amendment to authorize the completion of the design work by David Evans. RECOMMENDATION: A motion by Council authorizing the Mayor to enter into the sub-award agreement with Skagit Fisheries Enhancement Group to provide additional funding for engineering design and environmental permitting services needed for the Carpenter Creek/Hickox Road Fish Passage Improvement Project. ATTACHED:  Cover Sheet  Amendment No. 1, Sub-Award Agreement SFEG-2024-03  Sub-Award Agreement SFEG-2024-03  NEW BUSINESS ITEM: E DATE: October 23, 2024 TO: Mayor Donovan and City Council FROM: Jennifer Berner SUBJECT: STREET CLOSURE REQUESTS FOR DOWNTOWN TRICK OR TREATING RECOMMENDED ACTION: Staff recommends Council approve the Street Closure Request for October 31, 2024 for the 2024 Mount Vernon Trick or Treating event. INTRODUCTION/BACKGROUND: The Mount Vernon Downtown Association is planning a family Trick or Treating event on Thursday October 31, 2024 along South 1st Street, starting at West Kincaid Street and ending at West Division Street, and is requesting closure of nearby streets to accommodate the proposed event location. FINDINGS/CONCLUSIONS: For the safety of all event participants and spectators, the Downtown Association is asking that streets be closed for the Trick or Treat event beginning Thursday October 31st at 3:00pm, and reopening around 6:30pm. RECOMMENDATION: Staff recommends the approval of the Street Closure Requests for the 2024 Mount Vernon Downtown Trick or Treating event. ATTACHED: Street Closure Request and Map  NEW BUSINESS ITEM: F DATE: October 23, 2024 TO: Mayor Donovan and City Council FROM: Stacie Pratschner, Development Services Director SUBJECT: RESOLUTION: RECOMMENDATION TO SKAGIT COUNTY CONCERNING THE COUNTYWIDE PLANNING POLICIES RECOMMENDED ACTION: The Planning Commission respectfully recommends that the City Council consider forwarding the Resolution herein to the Skagit County Board of County Commissioners recommending approval of the proposed updates to the Countywide Planning Policies. INTRODUCTION/BACKGROUND: On June 20, 2024, the GMA Steering Committee forwarded the proposed updates to the Countywide Planning Policies to the jurisdictions within Skagit County for their review. On September 6, 2024, the Planning Commission reviewed and affirmed the updates, with additional comments about further emphasis on infill and conscientious planning for housing for multiple income bands within the UGAs through the periodic update cycle. Click here to enter text. RECOMMENDATION: The Planning Commission recommends that the City Council forward a recommendation of approval of the proposed CPP updates to the Skagit County Board of County Commissioners. ATTACHED: • Redlined CPPs • Planning Commission Recorded Motion.  NEW BUSINESS ITEM: G DATE: October 23, 2024 TO: Mayor Donovan and City Council FROM: Stacie Pratschner, Development Service Director SUBJECT: CLIMATE ACTION GRANT: DEPARTMENT OF COMMERCE RECOMMENDED ACTION: The Development Services Department respectfully recommends that the City Council consider authorizing the Mayor to sign the attached grant contract with the Washington State Department of Commerce. INTRODUCTION/BACKGROUND: HB 1181 adds climate change and resiliency planning as a required element of periodic updates to Comprehensive Plans in Washington State. The attached grant contract with the Department of Commerce, totaling $500,000, will support the City in funding key tasks such as emissions inventory; urban forest planning; and updates to active transportation planning. Click here to enter text. RECOMMENDATION: The Department recommends that the Mayor sign the contract, and the City use the grant funds to complete key deliverables by June 2025. ATTACHED: Contract  NEW BUSINESS ITEM: H DATE: October 23, 2024 TO: Mayor Donovan and City Council FROM: Rebecca Lowell - Development Services SUBJECT: FLOODPLAIN MANAGEMENT OUTREACH & PLAN PROGRESS REPORT RECOMMENDED ACTION: Action is not required for this Agenda Item. Staff requests to convey information to the Mayor and City Council regarding year-round floodplain management activities the Development Services Department engages in. INTRODUCTION/BACKGROUND: The City of Mount Vernon participates in the Community Rating System (CRS) program offered by the Federal Emergency Management Agency for communities located in the floodplain. Participation in the program has resulted in a 20% reduction in flood insurance premiums in the City. This is a brief presentation to the City Council, the Mayor and the viewing public on floodplain issues facing the City and progress made in implementing the Floodplain Management Plan over the past year. FINDINGS/CONCLUSIONS: • Since the Homeowner Flood Insurance Affordability Act of 2014, property owners in the City, have seen increases to their flood insurance premiums. The Development Services Department is required to work with Property Owners, Permit Applicants, and Insurance Companies to make sure their flood elevation certificates are correct and up to date. • An issue facing every property owner located in the Skagit River Flood Plain is the FEMA mapping updates anticipated to change the Flood Insurance Rate Maps and significantly raise the required Base Flood Elevation (BFE) for new construction and substantial improvements. Currently the map revisions have been placed on hold and there is no indication when they will be forthcoming. • In April of this year the U.S. Department of Housing and Urban Development (HUD) adopted new regulations for structures in a 100-year floodplain that will be insured under the Federal Housing Administration’s (FHA) single-family mortgage insurance programs 1. These new regulations require all building permit applications for new construction of one-to-four-unit residential structures in the 100-year floodplain have the lowest floor elevated at least two feet above the base flood elevation (BFE) 2. These regulations will apply to all building permits for these types of structures submitted on or after January 1, 2025. 1 These programs are authorized under Section 203, National Housing Act [12 U.S.C. 1709 (b), (i)]. Click HERE to view additional information on these programs. 2 These new regulations do not apply to the rehabilitation of existing structures with 203(k) insured financing or the purchase of manufactured homes insured under FHA Single Family programs.  o City regulations require the lowest floor of new structures in the floodplain to be elevated one foot above the BFE. o Attached is a handout providing additional information these new regulations. • The Skagit County Natural Hazard Mitigation Plan that included Planning Partner Annexes including Mount Vernon was updated in 2020 along with a revised floodplain management plan (click HERE to be directed to the document including Mount Vernon’s Plan). The updated multi- jurisdictional all natural hazard mitigation plan has been completed and was sent to FEMA for approval as required by the Federal Disaster Mitigation Act of 2000. This plan is important prerequisite for access to future Hazard Mitigation Grant funds that are critical to the area following a disaster. • Accompanying this memo is a copy of the City’s Progress Report on Implementation of our credited Hazard Mitigation Plan that includes our five initiatives, statuses, and other comments. RECOMMENDATION: The City continues to support all the tasks in the Community Rating System, and continues to plan and prepare for all natural hazard events. The Development Services Department continues to provide citizens with the best available information and resources that can be provided for a reasonable cost, and continues to work with all jurisdictions to implement mitigation plans. ATTACHED: • New HUD Rule Handout • Progress Report on the City’s Hazard Mitigation Plan • Community Assistance Visit (CAV) Materials  NEW BUSINESS ITEM: I DATE: October 23, 2024 TO: Peter Donovan and City Council FROM: Isaac Huffman, Library Director SUBJECT: INTERLOCAL AGREEMENT WITH SKAGIT COUTY RECOMMENDED ACTION: Motion INTRODUCTION/BACKGROUND: Every year Skagit County provides funds to support the use the library by unincorporated residents. In 2024 we will receive an amount slightly larger amount than 2023, at $13,595. The library values this support because it allows us to charge unincorporated families about 50% less for out of district cards. This makes the library an affordable destination for those outside our city. FINDINGS/CONCLUSIONS: The terms in this agreement align with past interlocal library agreements and this agreement helps us better support people with Mount Vernon Addresses outside of city limits. RECOMMENDATION: Approve ATTACHED: INTERLOCAL COOPERATIVE AGREEMENT FOR LIBRARY MATERIALS  NEW BUSINESS ITEM: J DATE: October 23, 2024 TO: Mayor Donovan and City Council FROM: Bryan Harris SUBJECT: AGENDA REQUEST FOR CONTRACT AGREEMENT RECOMMENDED ACTION: Staff request Council’s approval for Mayor Donovan to enter into a contract services agreement with React AV Audio Visual Systems. INTRODUCTION/BACKGROUND: Staff requested bids to install audio visual technology at fire station 2 for information technology configuration for emergency center operations. Staff consulted IT Director Mary Thomas, and network analyst Scott Worley to ensure recommended and needed equipment would meet the current and future needs of the City for seamless operation. ARPA funding for this project was secured by finance director Doug Volesky with project completion by end of calendar year 2024. FINDINGS/CONCLUSIONS: It is staff’s finding that React AV provided the most comprehensive plan for this project and it is our conclusion that React AV be awarded the contract service agreement for the scope of work requested at $114,493.60. RECOMMENDATION: Approve ATTACHED:  NEW BUSINESS ITEM: K DATE: October 23, 2024 TO: Mayor Donovan and City Council FROM: Mary Thomas, IT Director SUBJECT: KELLEY CREATE MASTER AGREEMENT RECOMMENDED ACTION: Motion to direct the Mayor to sign the Kelley Create Master Agreement INTRODUCTION/BACKGROUND: The City currently has multiple leases with Kelley Create that are managed by each department. By bringing all of the leases under one master agreement managed by the IT Department we are able to upgrade the entire fleet as listed in the attached documentation. The agreement also includes a total of 34,000 b/w copies and 25,000 color copies per month. Service and supplies for all devices are unlimited toner, supplies, service calls, parts, and labor. We will supply the paper and staples. By bringing all of the devices together under one lease we streamline the billing to the City as well one lease expiration date. There is an expected savings to the City of between $1200 and $3600 per year. FINDINGS/CONCLUSIONS: Click here to enter text. RECOMMENDATION: The staff request that the Council make a Motion to approve the Mayor to sign the Master Agreement with Kelley Create ATTACHED: Master Agreement with Kelley Connect List of Devices for Replacement  NEW BUSINESS ITEM: L DATE: October 23, 2024 TO: Mayor Donovan and City Council FROM: Kevin Rogerson; City Attorney SUBJECT: APPROVAL OF THOMSON REUTERS MULTI-YEAR RENEWAL RECOMMENDED ACTION: Motion to approve renewal. INTRODUCTION/BACKGROUND: The Office of the City Attorney has requested to engage the services of Thomson Reuters (West Publishing Corporation) to provide a resource database for attorneys to rely on in order to effectively advise and create legal memorandums and keep current with changes in legislation or court decisions that may have significant impact on city government. This is a negotiated term to realize a cost savings for the three-year term. FINDINGS/CONCLUSIONS: That approval of the order renewal is within the best interests of the City. RECOMMENDATION: Authorize the Mayor to enter into the renewal. ATTACHED: Renewal order form Q-08810053