City Council Committee Agendas

Mount Vernon Finance and Parks and Enrichment Meeting November 28, 2018 Minutes Attendees Present: Mayor Boudreau Councilmembers: Hudson, Beaton, Lindquist, Molenaar, Brocksmith and Hulst Staff Members: Chief Brice, Chief Dodd, Doug Volesky, Isaac Huffman, Peter Donovan, and Kevin Rogerson Approval of Minutes Councilmember Lindquist called the Finance, Parks and Enrichment Committee to order at 6:00 pm. A motion to approve the minutes was made by Councilmember Beaton, seconded by Councilmember Hudson. Motion passed. FIRE Bret Hanson of MacKenzie provided an update to Council on the advancement of the design of Fire Station #1, (and the remodel designs of Fire Stations #2 and #3, as well as an update of the current cost of the project. Design Advancement  MacKenzie utilized the feedback provided from staff and citizens (through the open house) to update the design layout of the Station 1. The final design created a combination of traditional design with the modern influences. o The building is designed with the structural element of the building being made of block. Metal paneling systems in the front entry way will help to create a more modern look. Overhead doors will be four-fold doors for a reduction in overhead space and a quicker response. o Station 2 & 3 improvements were focused on employee health and wellness, as well as current and future community growth.  Costing of Projects by MacKenzie: o Project costing is determined by construction costs (building hard costs and fixed hard costs), contingency costs (design changes, site improvements, etc.). – MacKenzie is proposed a 7.5% of construction costs, and Sales tax as the contingency budget. o Calculations of third party costs are the third party inspectors, project manager, GeoTechnical inspections, etc. o Owner Costs: Fixtures, furniture and equipment, security and computer / data equipment, and permit fees. o Cost estimates are done by Cumming, a cost estimators utilized by MacKenzie. o Ability to build the projects concurrently – instead of sequentially in a time period of 14 months. o Projected project cost is $29.7 million o Met with the Chief to determinate areas for reduction of costs – the areas identified were in the station 2 & 3 modifications. The new estimate was $28 million.  Councilmember Hulst comments that the need for renovations of Station 2 & 3 are well documented, as is a new Station 1. Further information on the cost difference in renovation versions new construction per square foot in needed. The cost increases at Station #1 are due to the location of the proposed site, construction type (materials), and foundation requirements due to downtown location. Recommendations for the station 1 building is a 100+ year building. Station 2 & 3 are currently 50 year buildings. Current code and seismic requirements have increased exponentially, ie., Energy codes. Huge cost increase over 20 years ago.- (Materials and labor)  Need to make a decision on the ballot measure by the 2nd week of December. Currently scheduled for next week. School district has two levies on the February ballot.  Councilmember Hulst would like to see the City ask for the full amount needed to fund the project. OTHER BUSINESS:  Councilmember Lindquist resigned his position on the Mount Vernon City Council. The Mayor will start the processes for replacement tomorrow. Finance Committee Meeting November 28, 2018 Page 2 of 2 Adjourned at 7.01 p.m. Submitted by Christine Love Johnson