Board of Library Trustees

Public Library City of Mountain View 585 Franklin Street Minutes Library Board Boardmembers Beckman-Harned, Stock, Vogt, Vice Chair Lopez, Chair Donahue Monday, March 27, 2017 6:00 PM Gossamer Conference Room 1. CALL TO ORDER Chair Donahue called the meeting to order at 6:02 p.m. 2. ROLL CALL Present 5- Max Beckman-Harned, Randall Stock, Nicole Vogt, Vice Chair Elena Lopez, and Chairperson Paul Donahue 3. MINUTES APPROVAL Motion - M/S Beckman-Harned/Lopez to approve the Library Board minutes of the March 2, 2017 meeting. The motion carried by the following vote: Yes: 5- Beckman-Harned, Stock, Vogt, Vice Chair Lopez, and Chairperson Donahue 4. ORAL COMMUNICATIONS FROM THE PUBLIC - None 5. UNFINISHED BUSINESS 5.1 Library Budget and Benchmark Report Motion - M/S Beckman-Harned/Lopez to endorse all three Library Capital Improvement Projects in the City Council CIP budget proposal. The motion carried by the following vote: Yes: 5- Beckman-Harned, Stock, Vogt, Vice Chair Lopez, and Chairperson Donahue City of Mountain View Page 1 Library Board Minutes March 27, 2017 The Library Capital Improvement Projects on the March 28 City Council agenda include upgrades to the MK Solutions automatic materials sorting system, CENIC high speed network, and the building remodel project. Laura Shea-Clark, Library Manager, Support and Customer Services; provided information and answered questions about what components of the sorting system will be upgraded, and the CENIC high speed network project. Karin Bricker, Library Manager, Youth and Outreach Services; and Laura Shea-Clark discussed some of the highlights of the proposed building remodel project and answered questions. Trustee Stock presented a draft of the benchmark report that was based on prior reports. Feedback was provided and improvements to the report were suggested for greater clarity. Trustee Stock will revise the report for review at the next meeting. 6. NEW BUSINESS - None 7. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS Trustee Vogt attended the recent Visual Arts Committee meeting and reported about the proposed etched glass wall project that will be part of the building remodel in the Children's area. Laura Shea-Clark announced that beginning May 1, the Library will discontinue "Axis 360" and all titles will move to "Overdrive." Also, customers will soon be able to receive account notifications via text messages. Trustee Beckman-Harned announced that he cannot attend the April 4 City Council meeting where a proclamation in honor of National Library Week will be presented. Vice Chair Lopez asked if action needed to be taken by the Library Board on the message that was received from the Pacific Library Partnership regarding requests for letters of support for state legislation. Trustee Beckman-Harned replied that, if desired, action could be taken individually, but it was not a request for action from the Library Board. Furthermore, the deadline for submission is coming up too soon for the Library Board to be able to respond in time. 7.1 Library Director's Report 8. DONATIONS - None 9. AGENDA SETTING/PLANNING - Benchmark Report - Narrative Budget and CIP City of Mountain View Page 2 Library Board Minutes March 27, 2017 10. ADJOURNMENT- At 7:38 p.m. Chair Donahue adjourned the meeting to the next Library Board meeting to be held on April 24, 2017. City of Mountain View Page 3