Youth Advisory Committee

YOUTH ADVISORY COMMITTEE AGENDA JANUARY 22, 2024, AT 5:30 PM CITY HALL COMMUNITY ROOM 206 NORTH MURPHY ROAD MURPHY, TEXAS 75094 NOTICE is hereby given of a meeting of the Youth Advisory Committee of the City of Murphy, Collin County, State of Texas, to be held on January 22, 2024, at Murphy Community Center for the purpose of considering the following items. The Youth Advisory Committee reserves the right to meet in Executive Session closed to the public at any time in the course of this meeting to discuss matters listed on the agenda, as authorized by the Texas Open Meetings Act, Texas Government Code, Chapter 551, including §551.071 (private consultation with the attorney for the City); §551.072 (discussing purchase, exchange, lease or value of real property); §551.074 (discussing personnel or to hear complaints against personnel); and §551.087 (discussing economic development negotiations). Any decision held on Aniya Jain such matters will be taken or conducted in Open Session following the conclusion of the Executive Session. Committee Member 1. CALL TO ORDER Ishya Jain Committee Member 2. PLEDGE OF ALLEGIANCE AND INVOCATION Kelly Harr Committee Member 3. STATEMENT OF APPOINTED OFFICERS AND OATH OF OFFICE Liv Lambert A. The Statement of Appointed Officer was filed prior to the Youth Advisory Committee Member Committee Meeting. Administer the Oath of Office to - Aniya Jain, Ishya Jain, Kelly Harr, Liv Lambert, Pragathi Boddu, Kennedy Butler, Luke Turner, Andrew Pragathi Boddu Dickenson, Imani Yarbough, Anjana Vankayalapati. Kandi Jackson, City Secretary Committee Member Youth Advisory Committee - Statement of Officer Youth Advisory Committee - Oath of Office Luke Turner Committee Member 4. ROLL CALL AND CERTIFICATION OF A QUORUM Andrew Dickenson Committee Member 5. ELECTION OF OFFICERS Imani Yarbough A. Consider and/or act on nomination of Youth Advisory Committee Chair. Kayla Committee Member McFarland, Manager of Recreation and Events. Anjana Vankayalapati B. Consider and/or act on nomination of Youth Advisory Committee Vice Chair. Committee Member Kayla McFarland, Manager of Recreation and Events. Kayla McFarland Manger of Recreation C. Consider and/or act on nomination of Youth Advisory Committee Secretary. and Events Kayla McFarland, Manager of Recreation and Events. Jody Sharpe D. Consider and/or act on nomination of Youth Advisory Committee Historian. Executive Administrative Kayla McFarland, Manager of Recreation and Events. Assistant 6. PUBLIC COMMENTS The City Hall Community Room is open to the public. If you wish to attend and speak during this portion of the meeting or to address specific agenda items. Please complete the Public Comment form by 5:25 p.m. on January 22, 2024. We must have your phone number on the Public Comment form in order to call on the correct person to speak. http://murphytx.org/documentcenter/view/1754 7. PRESENTATIONS Page 1 of 10 A. Introduction of Parks and Recreation Department staff. Kayla McFarland, Manager of Recreation and Events B. Presentation of City structure and organization. Kayla McFarland, Manager of Recreation and Events 8. INDIVIDUAL CONSIDERATION A. Consider and/or act on the bylaws for the Youth Advisory Committee. Kayla McFarland, Manager of Recreations and Events ORD NO 23-10-1334 Creating Youth Advisory Council 9. DISCUSSION AND ACTION ITEMS A. Introduction of each Youth Advisory member on the Youth Advisory Committee. Kayla McFarland, Manager of Recreation and Events 10. STAFF REPORTS A. Update on upcoming events and projects. Kayla McFarland, Manager of Recreation and Events 11. FUTURE AGENDA ITEMS Youth Advisory Committee Members may request topics for future agenda meeting. No member of the Youth Advisory Committee may discuss any of the requested subject until such matter has been properly placed on the agenda. 12. ADJOURNMENT I certify that this is a true and correct copy of the Youth Advisory Committee Meeting Agenda and that this notice was posted on the designated bulletin board at Murphy City Hall, 206 North Murphy Road, Murphy, Texas 75094; a place convenient and readily accessible to the public at all times, and said notice was posted on January 19, 2024 by 5:00 p.m. and will remain posted continuously for 72 hours prior to the scheduled meeting pursuant to Chapter 551 of the Texas Government Code. _________________________ Jody Sharpe Executive Administrative Assistant In compliance with the American with Disabilities Act, the City of Murphy will provide for reasonable accommodations for persons attending public meetings at City Hall. Requests for accommodations or interpretive services must be received at least 48 hours prior to the meeting. Please contact the City Secretary at 972.468.4011 or kjackson@murphytx.org. Notice of Possible Quorum: There may be a quorum of the Animal Shelter Advisory Committee, the Board of Adjustment, the Building and Fire Code Appeals Board, the Capital Projects Advisory Committee, the City Council, the Murphy Community Development Corporation, the Murphy Municipal Development District Board, the Park and Recreation Board and/or the Planning and Zoning Commission members who may be present at the meeting, but they will not deliberate on any city or board business. Page 2 of 10  Agenda Item 3. A. YOUTH ADVISORY COMMITTEE STATEMENT OF ELECTED/APPOINTED OFFICER (Pursuant to Tex. Const. art. XVI, §1(b), amended 2001) I, Committee Member Name, do solemnly swear, that I have not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment for the giving or withholding of a vote at the election at which I was appointed or as a reward to secure my appointment or confirmation, whichever the case may be, so help me God. UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE READ THE FOREGOING STATEMENT AND THAT THE FACTS STATED THEREIN ARE TRUE. ___________________ _____________________________________________________ Date Officer's Signature Youth Advisory Committee Murphy, Collin County Position to Which Appointed City and/or County Page 3 of 10  Agenda Item 3. A. OATH OF OFFICE IN THE NAME AND BY THE AUTHORITY OF THE STATE OF TEXAS, I, Youth Advisory Member States Name, do solemnly swear (or affirm), that I will faithfully execute the duties of the office of Youth Advisory Committee Member for the City of Murphy, the State of Texas, and will to the best of my ability preserve, protect, and defend the Murphy City Charter and the Constitution and laws of the United States and of this State, so help me God. __________________________ ______ Signature of Youth Advisory Committee Member State of Texas § County of Collin § Sworn to and subscribed before me this 22nd day of January 2024. (seal) ____________________________________ Signature of Notary Public or Other Officer Administering Oath ____________________________________ Printed or Typed Name Page 4 of 10  Agenda Item 8. A. ORDINANCE NO. 23-10-1334 AN ORDINANCE OF THE CITY OF MURPHY, TEXAS, AMENDING ARTICLE 2.02 "BOARDS, COMMISSIONS AND COMMITTEES" OF CHAPTER 2 “ADMINISTRATION AND PERSONNEL” OF TITLE I "GENERAL ORDINANCES" OF THE CODE OF ORDINANCES OF THE CITY OF MURPHY BY ADDING DIVISION 3 “YOUTH ADVISORY COUNCIL” TO CREATE A YOUTH ADVISORY COUNCIL FOR THE CITY OF MURPHY; PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING AMENDMENTS TO DEFINE DUTIES AND RESPONSIBILITIES; PROVIDING FOR APPOINTMENTS; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Murphy is a home-rule municipality acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, pursuant to Article VIII, Boards and Commissions of the Home Rule Charter of the City, the Council is authorized to establish such boards, commissions, and committees as it deems necessary to carry out the functions and obligations of the City, and in doing so, the Council shall prescribe the purpose, composition, function, duties, accountability, and tenure of each board, commission and committee; and WHEREAS, the City of Murphy recognizes the need of its young residents to be a valuable resource for public input and participation in the determination of City policies and procedures; and WHEREAS, the City Council of Murphy recognizes that the establishment of a Youth Advisory Commission to serve as an advisory body to the City Council will empower youth, will create opportunities for their input into community projects, and provide a vehicle by which youth become involved in a process which enables them to have an influence in issues they care about; and WHEREAS, the City Council has determined it appropriate to amend Chapter 2, Article 2.02 of the Code of Ordinances of the City of Murphy, to adopt Sections 2.02.036 through 2.02.045 establishing the Murphy Youth Advisory Council and prescribing the purpose, composition, functions, duties, accountability, and tenure of the board and its members as set forth herein; and WHEREAS, the City Council finds and determines that the provisions set forth herein support its goal of engaging the next generation of civic leaders and should, therefore, be adopted. Page 5 of 10  Agenda Item 8. A. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MURPHY, TEXAS: SECTION 1. INCORPORATION OF PREMISES The above and foregoing recitals are found to be true and correct and are incorporated into the body of this Ordinance for all purposes. SECTION 2. AMENDMENTS That Article 2.02 “Boards, Commissions and Committees” of Chapter 2 “Administration and Personnel” of Title I “General Ordinances” of the Code of Ordinances of the City of Murphy, Texas is hereby amended to adopt a new Division 3 entitled “Youth Advisory Council” and add new Sections 2.02.036 through 2.02.045 which shall be and read as follows: “ Division 3 Youth Advisory Council § 2.02.036 Establishment. (A) There is hereby created and established a youth advisory council (YAC) to be composed of seven (7) regular members. Such Council shall be officially designated as the youth advisory council of the City of Murphy, Texas. (B) The YAC shall study, investigate, plan, implement, and advise the City on matters related to youth. The YAC will learn from city staff on the various aspects of city government. Specifically, the YAC is assigned with identifying areas for improvement related to youth including developing programs and services that empower, support, and inform youth; creating a family- friendly community; and enabling and encouraging youth to be productive members of the community. The YAC shall serve as an advisory body to the City on all matters that relate to youth. § 2.02.037 Responsibilities and Duties. (A) The YAC shall have all the powers granted herein and shall perform all duties as provided herein. (B) The YAC shall adopt rules and regulations for the conduct of its meetings and for defining in detail the responsibilities of its members, officers, and committees. (C) The YAC shall work with the city council and city staff to develop and implement policies that focus on youth. (D) The YAC shall advise the city council and city staff on important issues that relate to youth. Page 6 of 10  Agenda Item 8. A. (E) The YAC shall provide advice regarding the planning and organization of community events and meetings including, but not limited to, recreation programs and parks related to youth participation. (F) The YAC shall build partnerships with individuals, groups, and organizations that impact both youth and families. (G) The YAC shall partner with individuals, groups, and organizations in the planning and implementation of services, supports, and opportunities that impact both youth and families. (H) The YAC shall carry out and implement other directives from the mayor, city council, and city staff. § 2.02.038 Membership. (A) The YAC shall consist of seven (7) voting members, who broadly represent the diversity of thought of Murphy. The seven (7) voting members shall be between the ages of fourteen (14) and eighteen (18). These members shall reside within the corporate boundaries of the City of Murphy. (B) The following may be an ex-officio, non-voting member of the YAC: One (1) city staff member appointed by the city manager to serve as a staff liaison to the YAC. § 2.02.039 Application and Appointment Process. (A) Any interested individual who meets the qualifications set in section 2.02.038 may indicate interest in serving on the YAC by submitting the following information to the city staff liaison located in the Murphy Community Center: (1) Completed application. Applications will be available at the Murphy Community Center and on the city website. Applications will also be distributed to the appropriate offices at all schools. (2) Signed Waiver. Waiver forms will be available at the Murphy Community Center and on the city website. Waiver forms will also be distributed to the appropriate offices at all schools. (3) Applicants for initial appointment must submit one (1) letter of reference. This is not necessary for applicants who wish to be reappointed. (4) Applicants for initial appointment must submit a short essay (500 words or less) describing the applicant's reasons for wanting to serve on the YAC. This is not necessary for applicants wishing to be reappointed. Page 7 of 10  Agenda Item 8. A. (B) The staff liaison of the YAC will initially review all applications. Selected applications will be provided to the city manager or designee for review. City staff will make appointments. § 2.02.040. Terms of Office. (A) All terms of office for all YAC members shall be one (1) year and will begin on August 1 and end May 31, with the option of applying for reappointment until the student has graduated from high school. Reappointments will be based on past participation in and commitment to YAC activities. (B) The terms of ex-officio representative shall be as follows: (1) The city staff member acting as liaison shall remain in that position for the duration of their employment with the city or until removed or replaced by the City Manager. § 2.02.041 Procedural Rules and Operations. (A) At the first meeting after being sworn into office, the YAC shall elect officers to serve one (1) year terms. All are eligible for reelection to office during any subsequent reappointment to the YAC, Officers shall consist of the following: (1) Chair: The person elected by the members of the YAC, who is responsible for running meetings, assisting in the development of agenda items, and helping all officers with their duties. (2) Vice-chair: The person elected by the members of the YAC, who is responsible for running meetings when the Chair is not present and helping all officers with their duties. (3) Secretary: The person elected by the members of the YAC, who is responsible for taking minutes and making sure the YAC city staff liaison has the updated minutes. (4) Historian: The person elected by the members of the YAC, who is responsible for keeping track of the history of the YAC, including event documentation, photography, and website content submittal. (B) The YAC shall adopt rules and regulations governing its procedures (bylaws) and will ensure that they are maintained. (C) The YAC shall meet once each month at a regularly established time and date. All meetings of the YAC shall be conducted consistent with the City of Murphy Charter and the City of Murphy Code of Ordinances. Committees of the YAC may meet at any time. (D) A quorum shall consist of a simple majority of members. (E) All YAC meetings and records shall be public subject to applicable state law. Page 8 of 10  Agenda Item 8. A. § 2.02.042 Absences. Any member who is unable to attend a meeting shall notify the staff liaison in advance of the meeting, stating the reason for his or her absence. YAC members are permitted three (3) unexcused absences from regular meetings. Excessive absences will cause a member's appointment to be reviewed by the YAC officers and ex-officio staff, with a potential presentation to the city manager or designee for action to remove. § 2.02.043 Removal. Members of the YAC, other than the ex-officio representative, may be removed by the city manager or designee for inefficiency, excessive absence, or other neglect of duty. § 2.02.044 Vacancies. Vacancies occurring on the YAC, other than through the expiration of a term, shall be filled by appointment by city staff. The original applicant pool for that year's YAC should be the first source for such a replacement; otherwise, new applicants may be recruited. § 2.02.045 Funding. All revenues derived from fundraising or other means associated with the YAC, which are under the direct control of the City, shall be maintained by the City and deposited to the appropriate fund for utilization in support of YAC related activities to the extent of citywide needs as determined by the City Council during the annual budgeting of funds for all city departments.” SECTION 3. SEVERABILITY It is hereby declared by the City Council of the City of Murphy that if any of the sections, paragraphs, sentences, clauses, phrases, words, or provisions of this Ordinance should be declared unconstitutional or otherwise invalid for any reason, such event shall not affect any remaining sections, paragraphs, sentences, clauses, phrases, words, or provisions of this ordinance. SECTION 4. CUMULATIVE REPEALER This Ordinance shall be cumulative of all provisions of all existing ordinances and resolutions and of the Code of Ordinances of the City of Murphy, Texas, as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such existing ordinances, resolutions, and code, in which event the conflicting provisions of such ordinances and Code are hereby repealed. Page 9 of 10 Agenda Item 8. A. Page 10 of 10