Youth Advisory Committee

YOUTH ADVISORY COMMITTEE AGENDA FEBRUARY 19, 2024, AT 5:30 P.M. COMMUNITY ROOM 206 NORTH MURPHY ROAD MURPHY, TEXAS 75094 NOTICE is hereby given of a meeting of the Youth Advisory Committee of the City of Murphy, Collin County, State of Texas, to be held on February 19, 2024, at Murphy City Hall for the purpose of considering the following items. The Youth Advisory Committee reserves the right to meet in Executive Session closed to the public at any time in the course of this meeting to discuss matters listed on the agenda, as authorized by the Texas Open Meetings Act, Texas Government Code, Chapter 551, including §551.071 (private consultation with the attorney for the City); §551.072 (discussing purchase, exchange, lease or value of real property); §551.074 (discussing personnel or to hear complaints against personnel); and §551.087 (discussing economic development negotiations). Any decision held on such Ishya Jain matters will be taken or conducted in Open Session following the conclusion of the Executive Session. Chair 1. CALL TO ORDER Anjana Vankayalapati Vice-Chair 2. ROLL CALL AND CERTIFICATION OF A QUORUM Aniya Jain Board Member 3. PUBLIC COMMENTS Kelly Harr A. The Council Chambers is open to the public. If you wish to speak during this Board Member portion of the meeting or to address specific agenda items. Please complete the Public Comment form at https://murphytx.wufoo.com/forms/public-comment- Liv Lambert form/ by 5:25 p.m. on February 19, 2024, or you may complete the Public Board Member Comment form provided at the meeting, which will be held at 5:30 p.m. in the Community Room at City Hall. Pragahti Boddu Board Member 4. INDIVIDUAL CONSIDERATION Kennedy Butler Board Member A. Consider and/or act on nomination of Youth Advisory Committee Secretary. Luke Turner B. Consider and/or act on nomination of Youth Advisory Committee Historian. Board Member C. Discuss and consider 5-year updates regarding the Parks and Recreation Master Andrew Dickenson Plan. Kayla McFarland, Manager of Recreation Services Board Member D. Discuss and consider ideas for events including Murphy Maize Days. Ashley Imani Yarbough Hudson, Special Events Coordinator Board Member Kayla McFarland E. Consider and/or act on the minutes from the January 22, 2024, Regular Manager of Recreation Meeting. Kandi Jackson, TRMC, City Secretary Services 1.22.24 YAC Regular Meeting Minutes _________________ _ 5. STAFF REPORTS A. Parks, Recreation, and Events update. Kayla McFarland, Manager of Recreation Services & Cody Clark, Parks Superintendent 6. ADJOURNMENT I certify that this is a true and correct copy of the Murphy Youth Advisory Committee Meeting Agenda and that this notice was posted on the designated bulletin board at Murphy City Hall, 206 North Murphy Road, Murphy, Texas 75094; a place convenient and readily accessible to the Page 1 of 6 public at all times, and said notice was posted on February 16, 2024, by 5:00 p.m. and will remain posted continuously for 72 hours prior to the scheduled meeting pursuant to Chapter 551 of the Texas Government Code. Kayla McFarland Manager of Recreation Services In compliance with the American with Disabilities Act, the City of Murphy will provide for reasonable accommodations for persons attending public meetings at City Hall. Requests for accommodations or interpretive services must be received at least 48 hours prior to the meeting. Please contact the City Secretary at 972.468.4011 or kjackson@murphytx.org. Notice of Possible Quorum: There may be a quorum of the Animal Shelter Advisory Committee, the Board of Adjustment, the Building and Fire Code Appeals Board, the Capital Projects Advisory Committee, the City Council, the Murphy Community Development Corporation, the Murphy Municipal Development District Board, the Park and Recreation Board and/or the Planning and Zoning Commission members who may be present at the meeting, but they will not deliberate on any city or board business. Page 2 of 6  Agenda Item 4. E. YOUTH ADVISORY COMMITTEE MINUTES JANUARY 22, 2024, AT 5:30 P.M. COMMUNITY ROOM 206 NORTH MURPHY ROAD MURPHY, TEXAS 75094 1. CALL TO ORDER Kayla McFarland, Manager of Recreation Service called the meeting to order at 5:31 p.m. 2. PLEDGE OF ALLEGIANCE AND INVOCATION Kayla McFarland, Manager of Recreation Services, led the Pledge of Allegiance, and Matt Foster, Director of Parks and Recreation, gave the invocation. 3. STATEMENT OF APPOINTED OFFICERS AND OATH OF OFFICE City Secretary Kandi Jackson administered the Oath of Office. Statement of Officers were signed prior to the meeting. 4. ROLL CALL AND CERTIFICATION OF A QUORUM MEMBERS PRESENT: Aniya Jain Ishya Jain Kelly Harr Liv Lambert Pragathi Boddu Luke Turner Andrew Dickenson Imani Yarbough Anjana Vankayalapati . MEMBERS ABSENT: 5. ELECTION OF OFFICERS A. Consider and/or act on nomination of Youth Advisory Committee Chair. Aniya Jain nominated Ishya Jain as Youth Advisory Committee Chair. COMMISSION ACTION: (Item 5.A.) APPROVED Aniya Jain motioned approve Ishya Jain as Youth Advisory Committee Chair. Imani Yarbough seconded. Motion passed unanimously. 10/0 B. Consider and/or act on nomination of Youth Advisory Committee Vice Chair. COMMISSION ACTION: (Item 5.B.) APPROVED Anjana Vankayalapati motioned to approve Anjana Vankayalapati as Youth Advisory Page 3 of 6  Agenda Item 4. E. Page 2 of 4 Youth Advisory Committee January 22, 2024 Committe Vice Chair. Seconded by Ishya Jain. Motion passed unanimously. 10/0 C. Consider and/or act on nomination of Youth Advisory Committee Secretary. Kelly Harr motioned to approver Kelly Harr as Youth Advisory Committee Secretary and Aniya Jain motioned to approve Aniya Jain as Youth Advisory Committee Secretary. There was no second. The vote was 6 ayes for Kelly Harr and 4 ayes for Aniya Jain. D. Consider and/or act on nomination of Youth Advisory Committee Historian. Kennedy Butler motioned to approver Kennedy Butler as Youth Advisory Committee Historian and Liv Lambert motioned to approve Liv Lambert as Youth Advisory Committee Historian. There was no second. The vote was 7 ayes for Kennedy Butler and 3 ayes for Liv Lambert. 6. PUBLIC COMMENTS There were none. 7. PRESENTATIONS A. Introduction of Parks and Recreation Department staff. Kayla McFarland, Manager of Recreation and Events Manager of Recreation Services Kayla McFarland introduced Parks & Recreation Department staff. B. Presentation of City structure and organization. Manager of Recreation Services Kayla McFarland provided the City structure and organization. 8. INDIVIDUAL CONSIDERATION Consider and/or act on the bylaws for the Youth Advisory Committee. Aniya Jain motioned to approve the bylaws for the Youth Advisory Committee. Seconded by Kelly Harr. Motion passed unanimously. 10/0 9. DISCUSSION AND ACTION ITEMS Introduction of each Youth Advisory Committee Member on the Youth Advisory Committee. Each Board Member introduced themselves. 10. STAFF REPORTS A. Update on upcoming events and projects. Kayla McFarland, Manager of Recreation and Events Kayla McFarland, Manager of Recreation Services, discussed the Parks and Recreation Master Plan created in 2018 which requires updates every 5 years. Mrs. McFarland Page 4 of 6  Agenda Item 4. E. Page 3 of 4 Youth Advisory Committee January 22, 2024 asked the board to read and review the plan online and think about what future items they want to see in our Parks and Recreation system. Mrs. McFarland encouraged the Youth Advisory Committee ("YAC") to be involved with their ideas. Mrs. McFarland suggested a Parks tour in the next year's term and suggested a joint meeting with the Parks and Recreation Board in February or March where we would also host a public input meeting. The YAC board members were encouraged by Mrs. McFarland to review the current Parks and Recreation Board agendas and minutes as well as watch some recent City Council meetings for input. Mrs. McFarland gave a list of the current upcoming events including the Daddy Daughter Dance on February 3, 2024. Mrs. McFarland noted that tickets are on sale for Murphy Residents only and sales were 120 of 136 sold. Mrs. McFarland also mentioned that this would be a good volunteer opportunity for the board and other teens looking for hours. Also on February 24th is the Rainbow Trout Roundup fishing event from 9 am-12 pm which is another great volunteer opportunity. The Mother Son Extravaganza on March 23rd will focus on interaction between the mom and son rather than just dancing like the Daddy Daughter Dance. Volunteers and welcome for this event as well. Lastly, the new Moonlight Movie Easter-Palooza will take place on Thursday, March 28th. Mrs. McFarland said in the past, the city has hosted a standard spring movie series until the City Council had a strategic planning meeting and mentioned wanting to increase the quality of events. This suggestion curated a movie for Easter, Back to School, Halloween, and Christmas. Zootopia is the planned movie showing, and a mini-event will happen before the showing. Mrs. McFarland said city staff will be stuffing 1000+ eggs, and the YAC board is welcome to volunteer to stuff eggs at the event beginning at 6:30 pm. Mrs. McFarland posed a question asking if a teen Easter egg hunt in the dark would be of interest. YAC member Andrew Dickenson said yes, and the remaining board members said yes and maybe. 11. FUTURE AGENDA ITEMS No future agenda items were presented. 12. ADJOURNMENT With no further business, Chair Ishya Jain adjourned the meeting at 6:12 p.m. APPROVED BY: ________________________ Ishya Jain, Chair ATTEST: Page 5 of 6  Agenda Item 4. E. Page 4 of 4 Youth Advisory Committee January 22, 2024 Kandi Jackson, City Secretary Page 6 of 6