CITY COUNCIL OF THE CITY OF NAPA
Regular MeetingNapa, CA · May 30, 2017
Minutes
955 School Street
CITY OF NAPA Napa, CA 94559
www.cityofnapa.org
MEETING MINUTES - Final
CITY COUNCIL
Mayor Jill Techel
Vice Mayor Juliana Inman
Councilmember Doris Gentry
Councilmember Peter Mott
Councilmember Scott Sedgley
Tuesday, May 30, 2017 2:00 PM City Hall Council Chambers
1. CALL TO ORDER: 2:00 P.M.
1.A. Roll Call:
Present: 5- Councilmember Gentry, Councilmember Mott, Councilmember Sedgley, Vice
Mayor Inman, and Mayor Techel
2. PLEDGE OF ALLEGIANCE:
Mayor Techel called for the pledge of allegiance.
3. AGENDA REVIEW AND SUPPLEMENTAL REPORTS:
4. PUBLIC COMMENT:
5. ADMINISTRATIVE REPORTS:
5.A. 905-2017 Public Safety and City Administration Project (JL FC15PW02) to Develop a
New Joint Public Safety and City Administration Building and Sell Excess
City Land for Private Development.
Bob Hunt, Managing Director with JLL, and the City's consultant for the
project, provided information about the public private partnership and
the two development teams.
A break was called at 2:54 p.m. to prepare for the next presentation.
Meeting reconvened at 3:00 p.m.
Michael Cohen, principal with Strada, provided information about their
proposal, introduced his team, and the Strada/Scannell qualifications.
Joe Fisher on behalf of the Gasser Foundation stated the Foundation
was supportive of the idea of the city moving the new city facilities on
the Gasser property and will cooperate if the site is chosen.
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CITY COUNCIL MEETING MINUTES - Final May 30, 2017
Paul Woolford, Architect, with HOK, detailed the public civic center
campus. A "flyover" video was shown to depict the plan. Daniel
Simons, Architect, provided further information about the design, the
residential units, and the superblock site.
Daniel Simons, Architect, with David Baker Architects discussed the
residential component of the development downtown at the Superblock
and the Community Services Building site.
Mr. Cohen then summarized the Strada/Scannell proposal and stressed
that they were committed to a collaborative and successful process.
A break was called at 3:58 p.m. to prepare for the Plenary presentation.
Meeting reconvened at 4:00 p.m.
Stuart Marks, principal with the Plenary Group, provided information
about their proposal, introduced his team and their qualifications.
Patrick Daly, with Woods Baggett Architects discussed the public civic
center campus.
Mr. Marks discussed the issue of the need for swing space, moving,
demolition and target dates and the operations and maintenance which
would be overseen by Johnson Controls. He discussed the financing
structure and the option for the 4th floor use which could either be
leased or used for future city expansion.
Sharon Lai, Director of the Development with Stanford Hotels
discussed the real estate development portion of the project.
Mr. Marks then presented their "flyover" animation video which showed
the details of their proposed development.
Mayor Techel called for a short dinner break at 5:00 p.m.
The meeting reconvened at 5:34 p.m.
City Manager Parness presented the staff analysis of the presentations
of proposals by both development teams. He introduced Bob Gamble,
Managing Director Public Financial Management and City's advisor.
Mr. Gamble provided details on the financial analysis and an overview
of the payments for each proposal.
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CITY COUNCIL MEETING MINUTES - Final May 30, 2017
Mr. Hunt, JLL Managing Director, discussed the evaluation process and
the analysis. He then reviewed the benefits and risk of both
development teams.
City Manager Parness stated the Plenary Group appeared to be the
most affordable of the two teams both in the short and long term. He
talked about the city's financial obligations. He stated the next steps
were to authorize the city's special legal counsel to begin exclusive
negotiation agreement with preferred development team, complete the
rezone of the rezone of the super block, and plan development and
approval of the public and private components.
Mayor Techel called for public comments on the item.
Brett Risley stated the building trades would be happy to work with the
city and look forward to participating in the public hearings.
John Salmon, resident, stated while either team would make a good
partner, there were three issues missing, cooperation, vision,
cooperation and focus. He stressed that the county and city should
mover into a joint venture for a consolidated building.
Thomas Hodge, resident, stated the projects were good but questioned
the strain on the Community Development Department and asked
Council to assure that citizens don't take a back seat to the project.
Lisa Bush, resident, agreed there should be a co-location with the
county and supported the Strada/Scannell proposal.
Jeff Doran, resident, stated keeping City Hall downtown was vital and
supported the Plenary plan.
Mr. Marks, Plenary Group responded to concerns raised.
Mr. Cohen, Strada/Scannell, discussed the benefits of their proposal
and argued that it was difficult to understand how the Strada proposal
would cost more than proposal submitted by Plenary.
Council comments and questions ensued.
Councilmember Gentry asked the city manager questions on the
financing. City Councilmembers provided disclosures; Mayor Techel
stated she met with Olson team. No other disclosures were provided.
Lengthy discussion ensued regarding the City's General Plan and
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CITY COUNCIL MEETING MINUTES - Final May 30, 2017
Specific Plan, the fact that the city had previously contacted the county
to consider co-location and there was no interest by the county in
co-locating, the city's vision, the design of the proposals, the look of
Napa, staging locations during construction, and the challenge of the
need for swing space. The general consensus of the Council was that
City Hall should stay downtown.
Mayor Techel stated there would be more public hearings; and that this
meeting was only the beginning of a public process.
A motion was made by Councilmember Gentry, seconded by Vice Mayor
Inman, to select Plenary Properties Napa as best qualified to develop the
Project based on the evaluation criteria identified in the Request for
Proposals, and directed staff to negotiate terms of an Exclusive Negotiating
Agreement with Plenary Properties Napa, to be brought back to City Council
for consideration at a subsequent public meeting. The motion carried by the
following vote:
Aye: 5- Gentry, Mott, Sedgley, Inman, and Techel
6. COMMENTS BY COUNCIL OR CITY MANAGER:
7. ADJOURNMENT: 7:15 P.M.
/s/ Dorothy Roberts, City Clerk
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Agenda
SPECIAL MEETING AGENDA
FOR THE CITY COUNCIL OF THE CITY OF NAPA
Tuesday, May 30, 2017
2:00 PM
City Hall Council Chambers
955 School Street
Napa, CA 94559
www.cityofnapa.org
CITY COUNCIL
Mayor Jill Techel
Vice Mayor Juliana Inman
Councilmember Doris Genty
Councilmember Peter Mott
Councilmember Scott Sedgley
See last pages of agenda for City Council procedural information
Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo
CITY COUNCIL SPECIAL MEETING AGENDA May 30, 2017
Mayor Jill Techel has called a Special Meeting for the City Council of the City of Napa at
the date, time, and place identified above, for the purpose identified on this Agenda. This
Special Meeting is called in accordance with California Government Code 54956.
1. CALL TO ORDER:
2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS:
3. PUBLIC COMMENT:
4. ADMINISTRATIVE REPORTS:
4.A. 905-2017 Public Safety and City Administration Project (JL
FC15PW02) to Develop a New Joint Public Safety and City
Administration Building and Sell Excess City Land for
Private Development.
Recommendation: Select the Preferred Respondent best qualified to develop the
Project based on the evaluation criteria identified in the Request
for Proposals, and direct staff to negotiate terms of an Exclusive
Negotiating Agreement with the Preferred Respondent, to be
brought back to City Council for consideration at a subsequent
public meeting.
Attachments: ATCH 1 - Evaluation Committee Rec
ATCH 1 - Ex A - Evaluation Consensus Scores
ATCH 1 - Ex B - Benefits and Risks Considerations Matrix.xlsx
ATCH 1 - Ex C - Financial Offer Comparison
ATCH 1 - Ex D - List of Proposal Documents & Web Links
ATCH 2 - List of Referenced Documents
ATCH 3 - Development Sites Included in the RFP
5. COMMENTS BY COUNCIL OR CITY MANAGER:
6. ADJOURNMENT:
I hereby certify that the agenda for the above stated meeting was posted at a location
freely accessible to members of the public at City Hall, 955 School Street, on Thursday,
May 25, 2017 at 3:30 p.m.
/s/Jonathan Sheldon, Deputy City Clerk
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CITY COUNCIL SPECIAL MEETING AGENDA May 30, 2017
MEETING DATES:
The City Council meets regularly on the first and third Tuesday of each month; additional meetings may be
scheduled as needed.
INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS:
Information and documents related to items on this agenda are available on the City ’s website at
www.cityofnapa.org; you may also contact the City Clerk for information by email at clerk@cityofnapa .org; by
calling (707) 257-9503; or in person at 955 School Street, Napa. Any documents related to an agenda item that
are provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk
at the meeting under “Supplemental Reports and Communications,” and are available for public inspection.
CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS:
The City of Napa complies with all applicable requirements of the Americans with Disabilities Act and California
law, and does not discriminate against any person with a disability. If any person has a disability and requires
information or materials in an appropriate alternative format (or any other reasonable accommodation), contact
the City Clerk at (707) 257-9503 or email at clerk@cityofnapa.org. For TTY/ Speech-to-Speech users, dial 7-1-1
for the California Relay Service, for text-to-speech, speech-to-speech, and Spanish-language services 24 hours a
day, 7 days a week.
In making any request to the City for assistance, please provide advance notice of at least three business days
prior to the meeting.
TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS:
Esta agenda identifica los asuntos que serán considerados en una junta del poder legislativo. Todas las juntas
del poder legislativo están abiertas al público, y se invita a los miembros del público a asistir y dirigirse
directamente ante el poder legislativo. Si usted desea recibir una copia de esta agenda o informaci ón
relacionada en español, por favor póngase en contacto con la Secretaria de la Ciudad al 707-257-9503 o por
correo electrónico a Clerk@cityofnapa.org.
CONDUCT OF CITY COUNCIL MEETINGS:
Meetings are conducted in accordance with the requirements of state law (the “Ralph M. Brown Act,” California
Government Code Sections 54950, et seq.) and the City’s Rules of Order (Council Policy Resolution 19).
Members of the public may address the Council at designated times and are expected to conduct themselves
with courtesy and respect. Speakers should direct comments to the Mayor and City Councilmembers, not the
audience. Speakers are expected to yield the floor when the time limit is identified and comply with the City ’s
Rules of Order. Speaking times are limited to no more than three minutes per person, with the exception of
certain hearings and appeals, or at the discretion of the Mayor or City Council.
PUBLIC COMMENT (INCLUDING CONSENT CALENDAR AND ADMINISTRATIVE REPORTS):
The public may directly address the City Council on any subject within the Council ’s subject matter jurisdiction,
including any matter that is not on the agenda. Speaking time is limited to no more than three (3) minutes per
person, unless modified at the discretion of the Mayor or City Council.
If the matter is not on the agenda, or if the matter is on the Consent Calendar, or is an Administrative Report,
submit a speaker card or request to speak during the Public Comment portion of the meeting.
Speaker cards are not required if the speaker otherwise makes a clear and timely request to address the Council,
but do promote the efficient and orderly progress of the meeting. Information on Speaker Cards is subject to
disclosure under the California Public Records Act.
CONSENT CALENDAR:
These items are considered routine and may be approved by a single vote. Only the Mayor or a majority of the
City Council may authorize public input after the consent calendar is introduced.
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CITY COUNCIL SPECIAL MEETING AGENDA May 30, 2017
ADMINISTRATIVE REPORTS
Only the Mayor or a majority of the City Council may authorize public input after an administrative report item is
introduced.
CONSENT HEARINGS:
These items are considered routine and may be approved by a single vote; however, any member of the public or
City Council may remove an item for consideration during the public hearing portion of the agenda.
PUBLIC HEARINGS/APPEALS
During any public hearing or appeal, any person may directly address the City Council. Applicants (or
appellants) are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5
minutes to present rebuttal at the end of the public hearing. All other speakers will be limited to 3 minutes.
CLOSED SESSION
The City Council is authorized to meet in closed session, without attendance by the public, on limited
confidential topics such as pending litigation, real property negotiations, or personnel or labor matters.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and
document the potential environmental consequences of discretionary decision. (See, California Public Resources
Code Sections 21000 - 21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division
6, Chapter 3, Sections 15000 - 15387). For each item that requires a CEQA determination by City Council, there
is a reference to that determination on this agenda, and more information regarding the CEQA analysis is
included in the documents that accompany this Agenda. To the extent that City staff determines that particular
items are not subject to CEQA, there will be no indication of a CEQA action on this Agenda.
CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL:
If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising
only those issues which you or someone else raised during the meeting, or in a written communication received
by the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the
interested party has not sought and exhausted all available administrative remedies. The time limit to commence
any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing
requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any
quasi-adjudicative decision made by the City Council is governed by Section 1094.6 of the Code of Civil
Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any
lawsuit or legal challenge to any quasi-adjudicative decision made by City Council must be filed no later than the
90th day following the date on which such decision becomes final.
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