Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Draft Minutes of NGCA monthly meeting of August 25, 2010 Members Present Barney Caulfield Richard Strouse Charles Whitty Michael E. Driscoll J.P. Mereen Richard Podurgiel Others Present John Paesani, PGA Professional Bruce Morse, Superintendent Glenn Meadows, Member’s Club Meeting called to order at 7:00 PM by Chairman Caulfield. Motion made by Mr. Strouse, seconded by Mr. Podurgiel, to approve minutes from the July 2010 meeting as presented. This motion passed unanimously. Treasurer’s Report Revenue for July 2010 $124,899.51 Revenue YTD $813,975.00 Wildcat outing in July not yet added in totals. We appear to be on target to meet revenue expectations. As a result of the specials we are running some of the other revenue categories are lower than the previous years, for example; there have been many specials sold all day Monday through Thursday, and in turn fewer resident and nonresident weekday green fees. Golf car revenues line item shows lower totals, due to the fact that golf cars are included in the special green fee categories. A motion was made to accept the report as presented by Mr. Mereen, seconded by Mr. Driscoll and approved unanimously. Correspondence Letter from Judy Miles to host a Thames Valley Women’s Golf Association tournament here in June of 2011. Motion by Mr. Driscoll, seconded by Mr. Mereen to approve request with date to be set by our professional and other details to be worked out next year. This motion passed as presented, unanimously. Request from Bob McPhail of NFA reminding us we agreed to allow NFA golf team use of the course next year. Motion by Mr. Whitty, seconded by Mr. Podurgiel to approve request as presented passed unanimously. Chairman’s Report There has been a good deal of play this year. Clubhouse Committee - No report presented. Greens Committee - No report presented. Planning Committee - No report presented. Budget Committee - Awaiting preliminary budgets to be submitted. Marketing Committee 1) Recommend continuing the special rates starting Sunday at noon through Thursday. 2) Will include the Fall Pass promotion in fall season advertising. 3) Going to continue frequency advertising program with the Norwich Bulletin at same rate, but do not have to commit to an additional 13 weeks, we can end ads when we want. 4) We are getting a number of daily fee players from Pautipaug, and we may get a few PCC members to join under the Fall Season Pass. Superintendent’s Report 1) July utility bill is double last year’s total for the same month. August will be similar, but hopefully less. Nightly cost to water course is between $500 and $700/night. 2) Narrowing some fairways, we are cutting down to 19 acres of fairways this year. 3) Discussion of installing new irrigation on some greens, double zone. Recommend superintendent get bids. 4) Made it through a tough summer. Professional Report 1) August revenues through 21 were approximately $110,000. 2) Sachatello outing, Senior Invitational, DAB Memorial Junior, Haitian Health outing, and Polish Club outing all had usual play numbers.  3) Discussion of Centennial Events. Member’s Club - No report presented. Motion by Mr. Mereen, seconded by Mr. Strouse to adjourn @ 7:51, motion passed unanimously.