City Council

Oak Harbor City Council Regular Meeting Minutes October 17, 2023 This was both a physical meeting location and a virtual meeting. Meeting was viewable live via YouTube at www,youtube.com/cityofoakharbor, on Facebook, and on Cable Channel 10/HD 1090 following the meeting CALL TO ORDER Mayor Severns called the meeting to order at 6:00 p.m. Invocation – Pastor David Parker, First United Methodist Church. Pledge of Allegiance – Led by Mayor Severns ROLL CALL City Council Present: Staff Present/Videoconference Mayor Robert Severns City Administrator Blaine Oborn Mayor Pro Tem Tara Hizon Finance Director David Goldman Councilmember Beth Munns - absent Development Services Director David Kuhl Councilmember Jim Woessner Parks & Recreation Director Brian Smith Councilmember Bryan Stucky Fire Chief Ray Merrill Councilmember Shane Hoffmire Police Chief Kevin Dresker Councilmember Eric Marshall Police Captain Tony Slowik Councilmember Christopher Wiegenstein Harbormaster Chris Sublet Finance Manager Chas Webster Grants Administrator Wendy Horn Economic Development Coordinator Steve McCaslin Central Services Manager Sandra Place Lead Mechanic Ken Riley Communications & IT Manager Sabrina Combs Executive Assistant Macalle Finkle City Clerk Julie Nester Also in attendance: City Attorney Bob Zeinemann of Kenyon Disend, PLLC EXCUSE ABSENT COUNCILMEMBERS Mayor Severns welcomed all in attendance. He noted Councilmember Munns had asked to be excused. Mayor Pro Tem Hizon moved to excuse Councilmember Munns, seconded by Councilmember Hoffmire. The vote on the motion carried unanimously. 1. APPROVAL OF AGENDA Regular Meeting Minutes October 17, 2023 Page 1 of 10 Mayor Severns called for any changes to the agenda. Hearing none, the agenda was approved as pre- sented. 2. PRESENTATIONS a. Proclamations – None b. Honors & Recognitions – None c. Community Presentations – None 3. CITIZEN COMMENT PERIOD Mayor Severns noted citizens may comment on Consent Agenda items or subjects of interest not listed on the agenda at this time and that citizens would have the opportunity to comment on the remaining Agenda items during the meeting as appropriate. Citizens can also visit the City’s website prior to meetings for methods to submit public comment, or contact the City Clerk, Julie Nester by phone or email. When submitting comments, please include your name and address. Public comments sent anonymously will be shared with the Mayor and Council but will not be displayed. The City received two new public comments since the last regular meeting, one from LaRae Brown objecting to proposed Marina rate increases and the other from Jory Amend regarding noise from cars driving over the newly placed manhole covers on West Whidbey Avenue. Both comments were dis- played in the meeting. Mayor Severns opened the floor for public comment from any other audience member present. 1. Sue Karahalios of Oak Harbor addressed the Council regarding the voucher item related to North Whidbey Pool Park and Recreation District on the consent agenda. She thanked the Chair of the Lodging Tax Advisory Board (for LTAC recommendations approved by the Council last year for 2023), noting she was happy to have the item concluded. Hearing no one else with a desire to address the Council, the public comment period was closed. 4. CONSENT AGENDA Consent Items a. Approval of Minutes October 3, 2023 Council Meeting b. Approval of Payroll and Accounts Payable Vouchers c. Amendment No. 4 to Professional Services Agreement with BHC for Building Official Ser- vices d. Amendment No. 2 to Professional Services Agreement with Hemstad Consulting for the Multi-Family Tax Exemption Program e. Interlocal Cooperative Agreement with Skagit County Interlocal Drug Enforcement Unit (SCIDEU) Mayor Severns called for any changes to the consent agenda. Councilmember Marshall requested to pull items b. Approval of Payroll and Accounts Payable Vouch- ers, and d. Amendment No. 2 to Professional Services Agreement: Hemstad Consulting for the Multi- family Tax Exemption Program. Regular Meeting Minutes October 17, 2023 Page 2 of 10 Mayor Severns noted the items a., c., and e. were approved as presented. Councilmember Hoffmire stated he recused himself from voting on item b due to a remote interest. Councilmember Marshall noted page 6 of item b for a voucher in the amount of $37,600 for NWPPR District and requested to pull that one item for consideration at another date. For item d, Councilmember Marshall questioned moving forward with MFTE planning and requested to first hear the Planning Commissions thoughts on the item and as applies to City code during the City Council Special Workshop next week that is a joint meeting with the Planning Commission, before con- sidering approval. Item b: City Attorney Bob Zeinemann addressed the Council regarding item b. and provided options on how the Council might choose to proceed. Motion: Councilmember Wiegenstein moved to pull voucher 194667, seconded by Councilmember Mar- shall. Councilmembers Marshall, Stucky, Wiegenstein, and Woessner voted in favor and Mayor Pro Tem Hizon opposed the motion. Councilmember Hoffmire abstained from the vote. Motion: Councilmember Marshall moved to approve the rest of the vouchers as presented, seconded by Councilmember Wiegenstein. The motion passed with Mayor Pro Tem Hizon, and Councilmembers Stucky, Wiegenstein, and Woessner voting in favor. Councilmember Hoffmire abstained from the vote. City Administrator Oborn and Attorney Bob Zeinemann provided options for voting on the item. City Administrator Oborn suggested the November 8, 2023 Council Meeting as a future meeting date for discussion and consideration of action. Motion: Councilmember Wiegenstein moved to place the voucher 194667 payment on the November 8, 2023 Council Meeting, seconded by Councilmember Marshall. The motion passed with Mayor Pro Tem Hizon, and Councilmembers Stucky, Wiegenstein, and Woessner voting in favor. Councilmember Hoffmire abstained from the vote. Item d: Amendment No. 2 to Professional Services Agreement: Hemstad Consulting for the Multi-Family Tax Exemption Program. Development Services Director David Kuhl explained the current contract is expiring at the end of Oc- tober. Staff would like to extend the contract through the end of the year. The amount left on the contract is $4,000. Staff is not seeking additional funds, but an extension to continue working on the project as more information becomes available. If more money is required staff will return to ask for more money. Motion: Councilmember Marshall moved to make this an action item at the October 25 Council Work- shop, seconded by Councilmember Woessner. The motion passed unanimously. 5. MAYOR, COUNCIL & STAFF COMMENTS a. Mayor - Mayor Severns provided the following comments and updates: • Appreciation Letter from the Greater Oak Harbor Chamber: The City received a letter of appreciation from the Chamber, dated Oct. 4, 2023. The letter expresses the Chamber’s gratitude to the City of Oak Harbor for support and assistance throughout this year’s events. The letter was displayed on the screen. Mayor Severns noted the City likewise appreciates the work of the Chamber in their promotion and betterment of the community. Regular Meeting Minutes October 17, 2023 Page 3 of 10 • Association of Washington Cities Elected Officials Workshop: AWC’s Elected Officials Essentials Workshop is Saturday, December 9th. Registration is open to seated elected officials and unopposed candidates at this time. Newly elected officials can register after the November election is certified on November 28th. Please see Executive Assistant Macalle Finkle for registration assistance. • Rotary Club of Oak Harbor Windmill Lego Contest: The Rotary Club is sponsoring a contest for ele- mentary school students on October 19th. Bring completed entries to the Oak Harbor High School Li- brary at 5:30 p.m. • Great ShakeOut: The City invite residents to join City staff and local schools and agencies in partici- pating in the Great ShakeOut Earthquake Drills, Thursday, October 19th. These drills encourage pre- paredness and review of earthquake safety guidelines. You can register at ShakeOut.org. Remember, Shake Out, Don’t Freak Out. • Live Fire Training: The Oak Harbor Fire Department will conduct a live fire training exercise to remove a structure located at the site of the City’s future fire station on SW Swantown Avenue on October 28th from 8:00 a.m. to 4:00 p.m. weather permitting. The westbound lane will be closed to traffic. • Drug Education Administration National Rx Takeback: The DEA National Takeback Day is Saturday, October 28th. Turn in your unneeded medications for safe disposal from 10:00 a.m. to 2:00 p.m. at the Oak Harbor Police Department. • Upcoming Events: Additional upcoming events were displayed on screen. b. Councilmembers Councilmembers Hoffmire and Stucky provided their respective comments. Councilmember Hoffmire noted he was gratified to see many people in attendance at this evening’s meeting. Councilmember Stucky reported he had attended his first Joint Island County Tourism meeting, and notified the Council that Sherrye Wyatt, marketing director for Whidbey Camano Island Joint Tourism is retiring. 6. PUBLIC HEARINGS & MEETINGS None 7. ORDINANCES & RESOLUTIONS a. Resolution 23-21: Amending Schedule D (Marina) of the Master Fee Schedule Harbormaster Sublet was joined by Consultant Paul Sorenson of BST Associates in reviewing the item for the Council. Harbormaster Sublet reviewed Marina rates history, the commissioned rate study by BST Associates, and thanked the Marina Advisory Committee for their input. March 19, 2019: The City Council approved Resolution 19-09 approving rate increases for the Marina that were to be implemented on April 1, 2019, 2020, 2021, and 2022. Increases: ▪ April 1, 2019 – 3% Rate increase ▪ April 7, 2020 – Council suspended scheduled rate increase due to COVID ▪ April 1, 2021 – 3% Rate increase ▪ April 1, 2022 – 3% Rate increase ▪ The marina is currently using the 2022 rates. Regular Meeting Minutes October 17, 2023 Page 4 of 10 BST & Associates Rate Study compares Oak Harbor Marina rates to other marinas. The study includes current “Best Practices” and provides guidance for future rate increases. The rate study revealed that the Oak Harbor Marina rates are: • 41% - 53% less than the average prices • 32% - 42% less than the median prices • 75% - 102% less than the 90th percentile Using current rates, the Marina is essentially not sustainable and will fail to keep up with the operational costs. The biggest discrepancies are in the 50’ – 59’ open moorage categories. Harbormaster Sublet explained the Marina Advisory Committee discussed the rate study and recom- mended increases at five meetings between April and September. The Committee preferred Committee member Bradley’s proposal. Harbormaster Sublet explained the two key differences between the rate proposals from BST & Associ- ates and Mr. Bradley are: 1. The BST & Associates rate proposal increases all moorage rates over a three-year period to reach the 2023 median rates by 2025. Mr. Bradley’s proposal shifts part of the large boat rate increase to the smaller boats which means that the larger boats will not be brought up to the 2023 median rates while the smaller boats will exceed the 2023 median rate. 2. The BST & Associates rate proposal optimizes revenue by ensuring that all moorage rates are at the 2023 median rate by 2025, while the rate proposal from Mr. Bradley does not optimize moorage revenue. Shifting some of the increase from the larger boats to the smaller boats where the vacancy rates are higher increases the likelihood of the small boat vacancy rate increasing even more, thus reducing the revenue that the marina will generate. Harbormaster sublet noted staff had concluded the BST & Associates rate recommendation is fair and equitable, optimizes moorage revenue and provides exceptional value to both tenants and guests. Mayor Severns opened the floor to public comment regarding this item. 1. J.J. Jones, a member of the MAC, who asked the Council to approve the Bradley Plan. 2. Peter Dixon, agreed with Mr. Jones and praised Marina staff 3. Greg Hansen of Coupeville also praised Marina staff and noted the discrepancy in services, amenities and facilities of the Marina as compared to other area marinas. While he understood a need to raise rates, he cautioned tenants would need to see improvements to continue to moor there. 4. Aaron Hail, Sail Fleet Captain of the Oak Harbor Yacht Club urged the Council to consider the blue- collar people in raising rates and praised the hard work of Marina staff. 5. Michael Olsen wished to know the actual costs of running the Marina, and how those costs would compare to the cost of the amenities users want. Mayor Severns noted the one comment received via email regarding Marina rates and displayed earlier. He called upon the Council for their questions and comments. Councilmembers Hoffmire, Marshall, Stucky, Wiegenstein, Woessner, and Mayor Pro Tem Hizon pro- vided their respective questions and comments. Regular Meeting Minutes October 17, 2023 Page 5 of 10 Motion: Councilmember Stucky moved to approve Resolution 23-21 amending Schedule D (Marina) of the Master Fee Schedule increasing Marina rates to the BST & Associates Oak Harbor Marina rate recommendations, seconded by Councilmember Wiegenstein. Additional Council discussion followed with additional comments provided by Parks and Recreation Di- rector Smith. Mayor Severns noted the motion and the second before the Council and mentioned that there was a change in the start date. Harbormaster Sublet confirmed the rate increase will take effect on November 1 of this year and October 1 of next year and the year after. With discussion concluded, Mayor Pro Tem Hizon, Councilmember Stucky and Councilmember Wiegenstein voted in favor and Councilmembers Marshall, Hoffmire, and Woessner voting against the motion. Mayor Severns broke the tie by voting in favor of the BST & Associates rate proposal. b. Resolution 23-22: Accepting the Recommendation of the City Lodging Tax Advisory Committee (LTAC) for funding Lodging Tax / Tourism Promotion Grants Grants Administrator Horn presented the background, use of revenues, recommended awards, and Council guidance per Municipal Research and Services Center (MRSC). On August 15, 2023, the City Council approved the 2024 total funding of $375,000 of Loading Tax (2%) Funds, less $50,000 under an amended perpetual contract with Island County Joint Tourism (now known as Embrace Whidbey & Camano Islands) and another $161,160 for multi-year grants awarded in 2022. The remaining $163,840 was to be made available for new single year grant applications in 2023 for the 2024 calendar year. On September 19, 2023. the Lodging Tax Advisory Committee met to review the applications received for the 2024 Single Year Lodging Tax grant applications and hear presentations from the applicants and reviewed the use of revenues per the Revised Code of Washington (RCW 67.28.1815-1816 and RCW 67.28.150 and 67.28.160. On September 26, 2023, the Lodging Tax Advisory Committee met to review, discuss, deliberate, and make recommendations to the City Council for the grant awards. The City received a total of 11 appli- cations. The Committee passed their recommendation with a unanimous vote to approve the recom- mendation for $163,840 between 8 organizations as follows: Whidbey Island Marathon: Operations & Marketing $30,000 Oak Harbor Chamber of Commerce: Marketing $60,000 Oak Harbor Music Festival: Marketing $42,000 Wildcat Sailing: Operations $600 Whidbey Gardening Workshop: Operations & Marketing $4,000 Oak Harbor Main Street Association: Marketing $15,000 Whidbey Playhouse: Marketing $10,000 Garry Oaks Society: Marketing Brochure $2,240 Administrator Horn explained the City Council was not required to fund the full list of recommended recipients and may choose to make awards to only some or even none of the recommended recipients, but the Council could not award funds to any recipient that was not recommended by LTAC. Council could award amounts different from the LTAC’s recommended amounts, but only after satisfying the procedural requirements of RCW 67.28.1817(2). This requires the municipality to submit its proposed change(s) to the LTAC for review and comment at least 45 days before final action will be taken on the proposal by the legislative body. Regular Meeting Minutes October 17, 2023 Page 6 of 10 Mayor Severns confirmed no comments had been received on the item and turned to the Council for their comments. There were no respective questions or comments from the Council. Motion: Councilmember Hoffmire moved to adopt Resolution 23-22 approving the Lodging Tax Advisory Committee (LTAC) recommended awards for the 2% grant single year applications for grant year 2024, seconded by Councilmember Woessner. Mayor Pro Tem Hizon. Councilmember Stucky and Councilmember Marshall provided their respective questions and comments. The vote on motion passed unanimously. c. Resolution 23-23: Authorization to apply for Environmental Protection Agency Brownfields Multi- purpose Grant Grants Administrator Horn presented the item. She explained the Environmental Protection Agency (EPA) offers an annual Brownfield Multipurpose grant program that provides funding for assessment, planning and cleanup activities of designated brownfield sites. The City purchased two parcels on SE Pioneer Way (1081 & 1091 SE Pioneer Way) in 2022. The City Council approved the purchase of these parcels as an economic development opportunity for the City. Phase I and Phase II environmental assessments for contamination were completed. As suspected due to the prior uses of the properties, some contamination was found primarily in the ground water, including diesel, gasoline, vinyl chloride and others. Upon receiving these findings, the city notified the WA State Department of Ecology (Ecology) of the contamination. Ecology has listed the property as a contami- nated Brownfield site. The City has applied for an Ecology Integrated Planning Grant for $200,000 for assessment, planning and clean up, and was recently notified that it has been awarded this grant. The US Environmental Protection Agency (EPA) also has a Brownfields grant program. The EPA Brown- field Multipurpose Grant program provides funding for community planning, assessment and cleanup activities. The grant awards up to $1 million to communities with Brownfield sites. This grant allows for broader community and economic development planning than does the state Ecology grant and will complement the Ecology grant with the additional funding. Mayor Severns confirmed the City had received no comments on this item. He called upon the Council for their input. There were no questions or comments from the Council. Motion: Councilmember Woessner moved to approve Resolution 23-23, authorizing the Mayor to sign the application to the Environmental Protection Agency for the Brownfield Multipurpose Grant. Coun- cilmember Wiegenstein seconded the motion, which carried unanimously. d. Resolution 23-24: Sole Source Provider for Oak Harbor Police Department Rescue Vehicle Police Chief Dresker and Police Captain Slowik presented the item. The police department is seeking to replace the department's current Mine-Resistant Ambush Protected (MRAP) vehicle with a civilian purpose-built Armored Rescue Vehicle designed for law enforcement. Oak Harbor Police Department has operated a Tactical Team for over 30 years and is a member of the Regional SWAT Team serving Island & Skagit Counties, including NAS Whidbey Island. The armored rescue vehicle is designed to protect officers & civilians during high-risk and critical incidents. Regular Meeting Minutes October 17, 2023 Page 7 of 10 In 2014, the department acquired a ballistic Mine-Resistant Ambush Protected (MRAP) vehicle as “on loan” surplus property from the military. The vehicle is demilitarized equipment from the Iraq and Af- ghanistan Wars. OHPD is the only agency with an armored rescue vehicle in Island County. The MRAP is a 6 wheeled vehicle, built in 2012, and weighs 57,000 lbs. The weight and size of the vehicle requires special drivers training & restricts the use of the vehicle on certain roadways and bridges due to weigh capacity. Manuals and parts are not available to the civilian market making repairs very difficult. City Mechanics are limited in their ability to work on the MRAP and there are no repairs facilities for this sort of vehicle in Washington State. MRAP factors making the vehicle not usable: Damaged Wheel Hub and Drive Gear on one (1) wheel. Window delamination, causing visibility out of the vehicle to be obstructed. Major leaks in the central air system which controls brakes and tire system. Diesel engine turbo failing due to high idle time and dirty exhaust. Estimated Repair Costs: $30,000 to $35,000 The options presented are to either repair the MRAP, return it to the Department of Defense and not have an Armored Rescue Vehicle on Whidbey Island, or replace the MRAP with a civilian purpose-built Armored Rescue Vehicle. Staff has located a civilian purpose-built 2014 BATT Armored Rescue Vehicle, designed to protect of- ficers and civilians during high-risk and critical incidents to include active shooter threats, barricaded subjects, search warrant services, emergency and natural and manmade disasters. The vehicle found is available through a sole-source supplier. The use of sole source purchases is limited only to those specific instances justified to satisfy compatibility or technical performance needs. Steps were taken to locate other units by calling the other competitors, but no one has this type of vehicle manufactured and ready to go for this advantageous price. Chief Dresker and Captain Slowik reviewed the staff recommendation for purchase of the BATT vehicle and specifics of the vehicle. The cost of the BATT vehicle is $139,850 with tax of $12,587, and $ 7,875 for freight, totaling $160,312. Funding for the purchase will come from the current OHPD budget. Mayor Severns confirmed there had been no public comment on this item. Councilmembers Hoffmire, Stucky, Wiegenstein, Marshall and Mayor Pro Tem Hizon provided their re- spective questions and comments. Motion: Councilmember Marshall moved to approve Resolution 23-24: Declaring the Armored Group a Sole Source Supplier for the purposes of purchasing a Pre-Owned 2014 BATT Armored Rescue Vehicle, seconded by Councilmember Hoffmire. The motion passed by a vote of 4-2 with Councilmembers Hoff- mire, Marshall, Woessner, and Wiegenstein supporting the motion and Mayor Pro Tem Hizon and Coun- cilmember Stucky opposed. BREAK Mayor Severns called for a short break from 8:35 p.m. to 8:41 p.m. 8. CONTRACTS & AGREEMENTS a. Professional Services Agreement with the Economic Development Council of Island County for Comprehensive Economic Development Strategy (CEDS) Project. Regular Meeting Minutes October 17, 2023 Page 8 of 10 Economic Development Coordinator McCaslin presented the item, which was previously introduced at the April 4, 2023 Council meeting and discussed at the September 19, 2023 Council meeting. The purpose of this Agreement is to provide the development of the Island County Comprehensive Economic Development Strategy (CEDS) for the City and Island County, along with other municipalities, as described in Article II. The general terms and conditions of the relationship between the City and the Consultant are specified in this Agreement. Costs will be shared between the City, Town of Coupeville, the City of Langley, and Island County. The City will pay 28.24% of the total contracted cost, or $24,000 A CEDS is a long-term consensus driven planning document that is intended to guide economic devel- opment throughout a region. They are typically for 5-year periods (e.g. 2024-2029). The content and structure of the CEDS process and final document are governed and monitored by the EDA (e.g. the federal economic development administration for the United States). The Economic Development Coun- cil is hiring a subconsultant to perform the services related to the creation of the CEDS. The general terms and conditions of the relationship between the City and the consultant are specified in the Agree- ment. Mayor Severns confirmed no comments had been received from the public. Councilmembers Woessner, Hoffmire, and Mayor Pro Tem Hizon provided their respective questions and comments. Motion: Councilmember Stucky, moved to authorize the Mayor to approve a Professional Services Agreement with the Economic Development Council of Island County to provide the City and Island County with a Comprehensive Economic Development Strategy (CEDS), seconded by Councilmember Wiegenstein. The motion passed unanimously. MEETING EXTENSION Motion: Due to the hour, Mayor Pro Tem Hizon moved to suspend Council rules and extend the meet- ing to 9:30 p.m. The motion was seconded by Councilmember Marshall and carried unanimously. b. Employment Reclassification Agreement – David Goldman from Finance Director to Deputy City Administrator City Administrator Oborn presented the item, which was also discussed at the Council’s September 27, 2023 workshop. He reviewed that the Deputy City Administrator (DCA) position was not new to the City and dates back to at least July 20, 2001. He reviewed a memorandum from that date which provided history and context for the position, as well as a 2012 Oak Harbor Finance Director Employment Agree- ment that included the provision that the “Deputy City Administrator. In the absence of the City Admin- istrator, the Finance Director shall assume the duties of the City Administrator unless otherwise directed by the Mayor." The recommendation to Council is that David Goldman be reclassified as the DCA and continue to serve as the Finance Director. He has experience/expertise which will complement the City Administrator’s abilities. Given the input from City Council, this proposal does not include the supervision of an additional department but allows for assignment of additional citywide tasks. The agreement implements benefit changes recommended in the Classification and Compensation study including additional vacation. The fiscal impact is about $5,000 annually, which will be covered by departmental savings Oak Harbor Municipal Code (OHMC) Section 2.05.040 provides for the reassignment of City Adminis- trator duties and OHMC Section 2.34.050 recognizes the Mayor’s authority to oversee administration Regular Meeting Minutes October 17, 2023 Page 9 of 10 and reclassify positions. As part of this process, the Council will need to approve the updated Employ- ment Agreement, which will be included in the year end budget amendment package. Mayor Severns confirmed no comments had been received from the public. Mayor Pro Tem Hizon and Councilmembers Stucky, Wiegenstein, Marshall and Hoffmire provided their respective questions and comments. Motion: Councilmember Woessner moved to confirm the Mayor’s reclassification of David Goldman from Finance Director to Deputy City Administrator and authorize the Mayor to sign the updated Em- ployment Agreement between Mr. Goldman and the City of Oak Harbor, seconded by Councilmember Stucky. The vote on the motion passed unanimously. 9. OTHER ITEMS FOR CONSIDERATION None. 10. REPORTS & DISCUSSION ITEMS None. MEETING EXTENSION Motion: Due to the hour, Mayor Pro Tem Hizon moved to suspend Council rules and further extend the meeting to 9:45 p.m. The motion was seconded by Councilmember Wiegenstein and carried unani- mously. 11. EXECUTIVE SESSION a. To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price per RCW 42.30.110 (1) (b) Mayor Severns announced the Council would take a short break and then move into executive session to consider the selection of a site or the acquisition of real estate by lease or purchase as pertains to price per RCW 42.30.110 (1) (b). He noted the anticipated duration was fifteen minutes. Action may or may not be taken upon return to the open session. Executive Sessions are not open to the public. The Council entered executive session at 9:19 p.m. At 9:34 p.m. the Council announced an extension of the executive session to 9:44 p.m. At 9:44 p.m. the Council came out of executive session and re- sumed the open session of the meeting. Mayor Severns noted no action would be taken on the matter discussed. Adjourn Motion: There being no further business, Councilmember Woessner moved to adjourn, seconded by Mayor Pro Tem Hizon. The motion was approved by a unanimous vote, therefore the meeting adjourned at 9:44 p.m. Certified by Julie Nester, City Clerk Regular Meeting Minutes October 17, 2023 Page 10 of 10