City Council

AGENDA City Council Regular Meeting March 8, 2022 Council Chambers CALL TO ORDER / CALL OF ROLL PLEDGE OF ALLEGIANCE APPROVAL OF THE AGENDA (Recommendation: Approve the agenda as presented or as amended). APPROVAL OF MINUTES: Workshop, February 22, 2022 Regular Meeting, February 22, 2022 PUBLIC HEARING – HADLEY VACATION RIGHT-OF-WAY (ROW) Waive reading and adopt Resolution 2022-xxx, approving the vacation of the Hadley Ave. N. Right-of-Way (ROW), north of 56th St. as shown on the attached exhibit. OPEN FORUM (Maximum time of three minutes per person)* a) Proclamation: Arbor Day Tree Giveaway CONSENSUS MOTIONS a) Waive reading and adopt Resolution 2022-xxx establishing precincts and polling places in the City of Oakdale, MN Washington County. b) Authorize the Mayor and City Administrator to sign and execute a contract with to TruGreen Commercial in the amount of $17,240.82. c) Authorize the Mayor and the City Administrator to sign and execute the Design and Construction Management Contract with Badger State Electric, LLC for City Project U2022-04 (Water Tower 2 Painting). d) Authorize the Mayor and the City Administrator to sign the Schematic Design Updating Agreement with Hagen, Christensen & McILwain Architects in the amount not-to-exceed $21,905.00 for the Public Works Facility. e) Authorize the Mayor and City Administrator to enter into a software services agreement with OpenGov for Citizen Services including permitting and licensing, Budgeting & Planning, and Reporting & Transparency platforms. f) Approve renewal of liquor licenses as noted, contingent upon background clearance from the Police Department. REGULAR AGENDA March 8, 2022 Page Two g) Waive reading and adopt policy CC-001 Code of Conduct ADVISORY BOARDS AND COMMISSIONS Economic Development Commission – Liaison Council Member Swedberg (filling in for Council Member Olson). Meeting held March 2, 2022 Planning Commission – Liaison Council Member Swedberg. Meeting held March 3, 2022. Parks and Recreation Commission – (no meeting) Environment Management Commission – (no meeting) Tree Board (no meeting) STAFF REPORTS CITY ENGINEER ACCEPT PETITION, ORDER FEASIBILITY REPORT, AND APPROVE ALLIANT ENGINEERING SERVICES PROPOSAL FOR CITY PROJECT R2022-02; 40TH STREET IMPROVEMENTS Waive reading and adopt Resolution 2022-xxx Accepting the petition and ordering a feasibility report, and approving the proposal between Alliant Engineering and the City of Oakdale an amount not to exceed $194,660 for City Project R2022-02; 40th Street Improvements. CITY ATTORNEY ADMINISTRATOR'S REPORT NOISE BARRIER ALONG INTERSTATE HIGHWAY 694 Adopt Resolution 2022-xxx Support of SF 126 and SF 127: A bill for an act related to the transportation; appropriating money to build noise barriers in the Department of Transportation’s metro district along marked interstate Hwy 694 in Oakdale. COUNCIL PRESENTATIONS CLAIMS (Recommendation: Approve Claims for the period of February 19, 2022 to March 4, 2022 in the amount of $570,292.36) ADJOURNMENT *Members of the public are invited to make comments to the Council during the open forum section. Up to three minutes shall be allowed for each speaker. No action will be taken by the Council on items raised during the public comment period unless the item appears as an agenda item for action.  WORKSHOP OAKDALE CITY COUNCIL February 22, 2022 The City Council held a workshop on Tuesday, February 22, 2022 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 5:00 PM. Present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Colleen Swedberg Kevin Zabel Absent: Susan Olson Also Present: Christina Volkers, City Administrator Kathy Laur, City Clerk Nick Newton, Police Chief Jason Zimmerman, Finance Director Jim Romanik, Public Works Manager Andrew Gitzlaff, Community Development Director Kevin Wold, Fire Chief OPENGOV CITIZEN SERVICES, BUDGETING & PLANNING AND REPORTING & TRANSPARENCY Finance Director Zimmerman followed up with the Council on a discussion he had with them in January about OpenGov software. OpenGov is the only company that offers an integrated, cloud- based suite for local government that includes permitting, licensing, code enforcement, online forms, budgeting and planning, reporting and transparency platforms. It is proposed that the City have a 5-year contract with them. Currently, the city uses Permit Works and that would cease to operate once OpenGov is installed. The City has an agreement with Permit Works now that costs under $10,000 a year. Staff is proposing that funding for the first year of OpenGov, or the first $98,854, come from the Special Project Fund. The ongoing subscription fee is proposed to be funded by the tax levy. The annual subscription would cost about $60,000 with an annual increase. Council member Ingebrigtson asked if the City could make a deal in perpetuity. He would like to keep the fee after year five low. Zimmerman responded that he would look into that possible option for the March 8 council meeting request for approval. Council Member Swedberg stated she thought the annual cost was too high, but would support. Mayor Reinke said he would support the software and he liked that staff had prior experience with it. WORKSHOP MINUTES February 22, 2022 Page Two Council Member Zabel asked if this would be a replacement to Tyler Technologies Incode 10 – which is used as our financial ERP – and Mr. Zimmerman indicated this would be a complement to help with budgeting, reporting, and transparency. Incode 10 is still used to record transactions, process accounts payable, payroll, accounts receivable, etc. COMPREHENSIVE PLAN LAND USE CHAPTER DISCUSSION PART 2 Community Development Director Gitzlaff explained that this topic is a continuation of the discussion the Council had at the last workshop on February 8, 2022. He gave a brief recap and reminded the Council that the City Council has the discretion to modify the policy statements in the Comprehensive Plan but would need to go through a formal amendment process and receive Metropolitan Council approval. The current plan was adopted in 2019 and went into effect in 2020. Mr. Gitzlaff discussed the land use goals and policies. If there is something in the plan that doesn’t sit well with the Council they should bring those items to staff who will make a list so the issues can be addressed collectively. Council expressed a concern about references to public financing. Mr. Gitzlaff said it was important for Council to provide clear direction to staff and the development community where public financing doesn’t make sense and where Tax Incremental Financing (TIF) could be used. Mr. Gitzlaff suggested that the Council revisit it’s TIF policy City Administrator Volkers noted that having Baker Tilly look at the City’s TIF districts was a good thing since they discovered additional funding that was left over that could be used to fund other projects or programs. Other areas to look at during the March 29 special council workshop would be the housing chapter and its goals along with the current status of the City’s housing programs. Council member Zabel stated that our current TIF policy doesn’t separate residential and commercial. He feels it’s outdated. Council member Swedberg believes it’s a good thing that the city is looking at the TIF policy because it is outdated. Mayor Reinke would like to see a comparison and contrast of how it is now and recommendations from staff for how it could be. BUSINESS RETENTION, EXPANSION AND ATTRACTION PROGRAM SCOPE OF WORK Community Development Director Gitzlaff and City Administrator Volkers have identified a need for business retention and talked about what the city potentially has to offer businesses in Oakdale. Mr. Gitzlaff suggested having visits with businesses to show them the city cares about their businesses. Getting the pulse of the community while on these visits would be helpful in knowing WORKSHOP MINUTES February 22, 2022 Page Three what they feel the city does well and what it doesn’t do well in terms of business services from the City. A discussion was had by the Council that if the city starts a project like visiting businesses that it has to be sustainable. The Oakdale and St. Paul Area Chamber of Commerce already have something like this in place for ribbon cuttings. There are approximately 600 businesses in Oakdale. The idea of 24 business visits a year was questioned. Council member Swedberg thought that was a lot. Mr.Gitzlaff said staff could taper that off to 10 over time. Council Member Swedberg was concerned that if the City decides to move forward with this initiative we need to be consistent or the City will lose credibility in the community. Follow up is important. Ms. Volkers suggested we start with 18 businesses per year. Mr. Gitzlaff felt that if the City focused on less visits but with better quality of service that could work. Council member Zabel stated that with 600 businesses in Oakdale, if we only see 18 businesses a year, it would be 30 years before we’d visit that business again. He’s expressed concern about where the city would begin. Council Member Zabel stated the visits cannot be a sales pitch for the Chamber of Commerce. Overall, Council Member Zabel likes the idea. He said the City needs to have a long-term strategy. Mr. Gitzlaff suggested having sectors and that the Economic Development Commission (EDC) could make recommendations to the Council. He said the EDC was supportive of proceeding with the partnership with the OACC and the SPAAC to implement the BRE&A Program. A few of the commission members offered to volunteer to be a part of the participant pool for visits. The EDC recommended that an action plan be completed as part of the scope of work to ensure that proper follow-ups are done after initial visits. Mr. Gitzlaff will finalize the agreement and bring back to a future council meeting for approval. COUNCIL CODE OF CONDUCT Council Member Zabel said he was good with the policy that was presented. He thought that section 3.4 (Diversity) could be deleted because 3.5 covers it. 3.4 Diversity states, I will support and value diversity – promoting an environment that embraces all people’s similarities and differences to the organization. 3.5 Respect states, I will respect the act fairly toward all those I encounter and refuse to engage in or tolerate any form of discrimination or harassment. Similar sentiments. Council member Swedberg said she was fine keeping 3.4 as part of the policy. Most code of conduct policies include language related to Diversity. Council member Ingebrigtson said he doesn’t have an opinion on keeping 3.4. He doesn’t believe the Council needs a code of conduct policy. WORKSHOP MINUTES February 22, 2022 Page Four Mayor Reinke doesn’t believe the Council needs it, but will support it. City Administrator Volkers said she would put it on the consent agenda for the March 8, 2022 meeting. COUNCIL TOPICS Council Member Ingebrigtson apologized to the Parks and Recreation Commission. The last meeting only had four commissioners there and Council Member Ingebrigtson felt like he overstepped by suggesting they take no action on items. He later realized there was a quorum present and action could have happened so he wanted to apologize. Council member Swedberg asked the Council if they had read the article in the Star Tribune about the METRO Gold Line. The article stated that it would be years before the project would get started. City Administrator Volkers mentioned that Pioneer Press journalist Bob Shaw retired. He used to cover city business and report on it. Mayor Reinke mentioned that a friend of his, Don Mullin, would like to have a table at the City’s Summerfest event to promote St. Paul Building Trades. This would be an option for students exploring career paths separate from going to college. City Clerk Laur stated she would talk to the Summerfest Committee to see if they are open to that. Council Member Zabel suggested it could be an expo type thing at Summerfest. Council Member Swedberg shared that she thought Summerfest should be at least two full days since it’s the biggest event the City has. In April, more detailed plans on Summerfest will come back to a Council workshop. Mayor Reinke said he had breakfast with the security team at Hy-Vee. Hy-Vee is very concerned about security and now has security people working there full-time. ADJOURNMENT The workshop was adjourned for the Regular City Council meeting at 6:55 Respectfully submitted, Kathy Laur, City Clerk  REGULAR MEETING OAKDALE CITY COUNCIL February 22, 2022 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on February 22, 2022, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7:00 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Colleen Swedberg Kevin Zabel Absent: Susan Olson Staff Present: Christina Volkers, City Administrator Joe Sathe, City Attorney (filling in for Jim Thomson) Kathy Laur, City Clerk Nick Newton, Police Chief Jason Zimmerman, Finance Director Kevin Wold, Fire Chief Jim Romanik, Public Works Manager Andrew Gitzlaff, Community Development Director Todd Blank, Interim City Engineer Loren Cota, Forestry/Environmental Services Division Superintendent PLEDGE OF ALLEGIANCE APPROVAL OF THE AGENDA A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE AGENDA FOR THE MEETING OF FEBRUARY 22, 2022, AS PRESENTED. 4 AYES. APPROVAL OF MINUTES: A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER ZABEL TO APPROVE THE WORKSHOP MINUTES OF FEBRUARY 8, 2022, AS PRESENTED. 4 AYES. REGULAR AGENDA February 22, 2022 Page Two A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE REGULAR MEETING MINUTES OF FEBRUARY 8, 2022 AS PRESENTED. 4 AYES. OATH OF OFFICE Mayor Reinke led the swearing-in of three new captains in the Oakdale Fire Department; firefighters Trent Christensen, Joshua Elverum and Mark Tiffany were all recently promoted. OPEN FORUM CONSENSUS MOTIONS a) Waive the reading and adopt Resolution 2022-xxx approving the plans and specifications for City Project 2021-02; Lift Station 6, Relocation/Rehabilitation and authorize the advertisement for bids. b) Per City Code, Chapter 2, Article IV, Sec.2-36 (c) and per City Personnel Policy PE-031, Section 5.0, that the City Council appoint Lori Pulkrabek as a full-time probationary Communications Manager effective March 1, 2022, at a rate of pay consistent with the city base pay schedule. c) The City Council authorize the Mayor and City Administrator to sign and execute a one-year service agreement with AGC Networks, starting March 3, 2022. d) The City Council repeal previous Policy FR-007 and amend Policy FR-007 – Investments and Cash Management. e) Waive reading resolution 2022-xxx authorizing an interfund transfer from the General Fund to the Special Projects Fund retroactive to December 31, 2021. f) The City Council authorize the Mayor and City Administrator to enter into a contract with Fresco in the amount of $41,700. g) The City Council approve Policy FR-022 - Purchasing Cards. h) The City Council authorize the Mayor and City Administrator to enter into a contract with Border States Electric in the amount of $141,636.00. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON TO APPROVE THE CONSENT AGENDA ITEMS, SECONDED BY COUNCIL MEMBER SWEDBERG. 4 AYES REGULAR AGENDA February 22, 2022 Page Three ADVISORY BOARD/COMMISSION Community Development Director Gitzlaff requested that the City Council approve Willowbrooke’s Fifth Addition and Final Plat. The resolution in the packet needed to be amended as conditions were added. COUNCIL MEMBER INGEBRIGTSON MADE A MOTION TO ADOPT RESOLUTION 2022-xxx, APPROVING THE FINAL PLAT FOR THE WILLOWBROOKE FIFTH ADDITION AS SHOWN. Council Member Ingebrigtson then changed his motion to include the amended resolution. AN AMENDED MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG TO REFLECT NEW RESOLUTION 2022-xxx, WITH CONDITIONS APPROVING THE FINAL PLAT FOR THE WILLOWBROOKE FIFTH ADDITION AS SHOWN. ENVIRONMENTAL MANAGEMENT COMMISSION It was requested that the City Council acknowledge the resignation of Gretel Fink from the Environmental Management Commission. The Mayor thanked Ms. Fink for her service to the commission and to the City of Oakdale. PARKS AND RECREATION COMMISSION It was requested that the City Council acknowledge the resignation of Jenny Cook from the Parks and Recreation Commission. The Mayor thanked Ms. Cook for her service to the Commission and to the City of Oakdale. A meeting was held on February 15, 2022. Council Member Ingebrigtson is the liaison for this commission and had nothing new to report. ECONOMIC DEVELOPMENT COMMISSION (no meeting) PLANNING COMMISSION (no meeting) TREE BOARD (no meeting) STAFF REPORTS Community Development Director Gitzlaff asked the City Council to approve an encroachment agreement between Minnesota Pipe Line Company LLC, Metropolitan Council and the City for the METRO Gold Line Bus Rapid Transit (BRT). He explained that there will be a pipeline that will need to be crossed. Some of these encroachments will be temporary and other encroachments will need to be permanent. REGULAR AGENDA February 22, 2022 Page Four In the future, it would be the Metropolitan Council and the City’s responsibility to cover any costs associated with repairing areas within the encroachment that are disturbed, if Flint Hills Pipe Line Company LLC needed to repair, maintain or upgrade the pipeline. A separate operation and maintenance agreement will be needed between Metropolitan Council and the City to determine the share of responsibility between the two entities. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON REQUESTING THAT THE CITY COUNCIL AUTHORIZE THE CITY ADMINISTRATOR AND MAYOR TO SIGN THE ENCROACHMENT AGREEMENT BETWEEN MINNESOTA PIPE LINE COMPANY LLC, METROPOLITAN COUNCIL AND THE CITY OF OAKDALE FOR THE METRO GOLD LINE BRT PROJECT. 4 AYES. FORESTRY/ENVIRONMENTAL SERVICES Forestry/Environmental Services Division Superintendent Cota explained to the Council that the city has had an agreement with Rainbow Treecare for several years to treat the city’s infected emerald ash trees. Mr. Cota was able to secure a two-year deal with the company so we have some consistency over the next two years. The city has been proactive in removing infected ash trees from city right-of-way’s and parks. Public Works continues to remove trees with Emerald Ash Borer (EAB). EAB is throughout the city but not all trees have been infected. Forester Cota told the Council that residents should treat their ash trees this year if possible. Council member Zabel said it was well worth it to treat ash trees under this city led contract. He has a large ash tree in his own yard that he had treated for $120 under the umbrella of this contract. The tree is treated every other year. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL REQUESTING THE CITY COUNCIL AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO SIGN THE AGREEMENT BETWEEN RAINBOW TREECARE AND THE CITY OF OAKDALE. 4 AYES. CITY ATTORNEY Nothing to report. ADMINISTRATOR REPORT Nothing to report REGULAR AGENDA February 22, 2022 Page Five CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL AND SECONDED BY COUNCIL MEMBER SWEDBERG TO APPROVE CLAIMS FOR THE PERIOD OF FEBRUARY 5, 2022 TO FEBRUARY 18, 2022 IN THE AMOUNT OF $931,554.61. 4 AYES ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO ADJOURN THE REGULAR MEETING OF FEBRUARY 22, 2022 AT 7:36 PM. 4 AYES Respectfully submitted, Kathy Laur City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: March 8, 2022 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: AG Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions ☐ Public Hearing ☒ Department: Community Development ☒ Title: Public Hearing and Vacating the Hadley Ave. N. Right-of-Way north of 56th St. N. BACKGROUND The applicant, SBTL, LLC on behalf of the property owner Fleet Farm Properties, LLC, is requesting the vacation of right-of-way (ROW) currently dedicated as Hadley Ave. North, north of 56th St. North. The vacation would allow the applicants to create a developable parcel at the northeast quadrant of the Hadley Ave./56th St. intersection. The applicant intends to seek approval for a performance theatre on the site through a separate site plan review process. An application for site plan approval for the performance theatre has not yet been received by the City. The performance theatre will need to conform with the City’s Zoning Ordinance. Approval of the vacation does not commit the City to approval of the Performance Theatre as conceptually depicted in the vacation application. STAFF RECOMMENDATION Staff has determined that the ROW is not needed to provide access to any property as the two parcels adjacent to the proposed vacation are served by 56th St. N. and the newly relocated Hadley Ave. N. Thus, it is in the public interest to vacate the ROW. Staff recommends that the City Council approve the vacation of the Hadley Ave. N. ROW north of 56th St. N. CITY COUNCIL ACTION REQUESTED It is recommended that City Council waive reading and adopt Resolution 2022-xxx, approving the vacation of the Hadley Ave. N. Right-Of-Way, north of 56th St. as shown on the attached exhibit. Attachments: Location map Vacation map Resolution 2022-xxx Application and survey Public Hearing Notice Attachment A: Location Map Attachment B: ROW to be vacated  CITY OF OAKDALE RESOLUTION NO. 2022-XX A RESOLUTION APPROVING THE VACATION OF A PORTION HADLEY AVE. NORTH, NORTH OF 56TH ST. AS IT IS SHOWN AS DEDICATED RIGHT-OF-WAY IN THE RECORDED PLAT OF MILLS ADDITION OAKDALE At a regular meeting of the City Council of the City of Oakdale held on Tuesday, March 8, 2022, at the Oakdale Municipal Building, 1584 Hadley Avenue North, Oakdale, Minnesota with the following members present: Mayor Paul Reinke, Councilmembers Kevin Zabel, Jake Ingebrigtson, Colleen Swedberg, and Susan Olson, and the following members absent: none, the Oakdale City Council resolved: WHEREAS, the City Council pursuant to Minnesota Statutes Section 412.851 desires to consider the vacation of the portion of Hadley Ave. North that is shown as dedicated right-of- way in the recorded plat of Mills Addition to Oakdale; and WHEREAS, the City Clerk published, posted, and mailed notice of a hearing as required by law and a public hearing was held on the proposed vacation on the 8th day of March, 2022; and WHEREAS, the City Council in its discretion has determined that the vacation will benefit the public interest because the City no longer uses this portion of ROW for Hadley Ave N.; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Oakdale as follows: 1. The portion of Hadley Ave. North that is shown as dedicated right-of-way north of 56th St. North is hereby vacated. 2. Provide a public drainage and utility easement to the City that covers the vacated ROW area. 3. City staff and consultants are hereby authorized and directed to file a notice of completion of vacation proceedings upon the satisfaction of the City Engineer, City Attorney and of all of the above conditions. Voting For: Voting Against: Resolution duly seconded and passed this 8th day of March, 2022. _______________________________ Paul Reinke, Mayor _______________________________ Kathy Laur, City Clerk  Contact: Planning Email: Planning@ci.oakdale.mn.us 1584 Hadley Avenue North Phone: 651.730.2720 Oakdale, MN 55128 Fax: 651.730.2820 Application Date: Fee: $400 Escrow: NONE VACATION OF PROPERTY (street, alley or utility easement) PARCEL IDENTIFICATION NO (PIN):LEGAL DESCRIPTION: Mill’s Addition to COMP PLAN FUTURE LAND USE: Retail, Entertainment Oakdale, Street located between PIN 0602921130006 and 0602921130009 in Appendix A of this Application ZONING DISTRICT: C2 LOT SIZE: N/A PROJECT ADDRESS: OWNER: APPLICA NT (IF DIFFERENT THAN OWNER): Name: Fleet Farm Properties, LLC SBTL, LLC at and around 55th and Address: 2401 S. Memorial Drive 3545 Hoffman Road East Hadley Avenue North Vadnais Heights, MN 55110 North, Oakdale, MN 55128 City: Appleton State:WI 54915 651-779-4482 Phone: Mark.cossack@priority.com Email: DESCRIPTION OF REQUEST: City to Vacate Street located between PIN 0602921130006 and 0602921130009 in Appendix A of this Application VACATION TYPE: XX - Alley Utility Easement Street EXISTING SITE CONDITIONS: The street noted in the above ‘Description of Request’ was left vacant after the city installed the roundabouts shown in Appendix B. APPLICABLE REGULATION: Please review the referenced code section for a detailed description of required submittal documents, and subsequent process. 1. MN Statutes 412.851 Does the proposed area for vacation terminate or abut any public water body? Yes XX No; If so please identify: Submittal Materials The following materials must be submitted with your application in order to be considered complete. A complete application must be made at least 20 business days prior to the City Council meeting for which you wish to be heard. If you have any questions or concerns regarding the necessary materials please contact the City Planner. AP – Applicant check list, CS – City check list AP CTY MATERIALS XX Site Plan: A scalable site plan, no larger than 11”x17”, must be submitted which demonstrates the following:  The existing property lines  Proposed area for vacation  Proposed property lines  Existing and proposed buildings including dimensions to existing and proposed property lines  Current lot size, and proposed lot size with the vacated property  Legal description of the area to be vacated  Contained in Appendix B  Application for: VACATION OF PROPERTY City of Oakdale XX Written Narrative Describing Request: A written description of your request for the vacation will be required to be submitted as a part of your application. The description must include the following:  Reason for vacation  Describe how the vacation is in the best interest of the public XX Petition Requesting Vacation: The petition must be signed by a majority of the owners of land abutting the area proposed to be vacated.  N/A, Applicant is purchasing all adjacent properties XX Statement acknowledging that you have contacted the other governmental agencies such as Watershed Districts, County departments, State agencies, or others that may have authority over your property for approvals and necessary permits.  Washington County approved, scheduling with Watershed for 1/13/22 XX Names and address of ALL owners, and any other person having legal interest, of the property  Named in ‘OWNER’ box at top of document XX Vacation of Property application form completed XX Paid Application Fee: $400 MATERIALS THAT MAY BE REQUIRED UPON THE REQUEST OF THE CITY PLANNER XX Survey of the Property: An official survey, by a licensed surveyor, must be submitted with the application. The survey shall be scalable and in an 11” x 17” or 8 ½” x 11” format.  Alta Survey in Appendix D XX Electronic copy of all submittal documents  contained herein Review and Decision by the City Council. The City Council shall review the application at a regularly scheduled meeting. The City Council is the only body with the authority to make a final determination and either approve or deny the application. This application must be signed by all owners of the subject property or an explanation given why this not the case. We, the undersigned, have read and understand the above. Signature of Applicant Date Signature of Applicant Date Signature of Owner (if different than applicant) Date City of Oakdale – Vacation of PropertyLast Revised 2021 Appendix A – Street to Vacate Appendix A – Street to Vacate, Continued Appendix B – Larger Area Appendix C – Site Map Appendix C – Site Map Appendix C – Site Map Appendix C – Site Map Appendix C – Site Map Appendix C Site Map Appendix C Site Map Appendix D – Alta Survey Adobe Acrobat Document Alta Survey 1  Appendix E – Request Narrative Applicant requests that the City of Oakdale Vacate the requested street to continue with the reworking initiative of the adjoining lots and new roundabouts. The asphalt has already been removed from the old street in preparation for Parcel C and D to be combined into a usable contiguous piece of land. The past usage of the street was to provide throughput for Hadley from the North down to Highway 36. Hadley Ave N has since been shifted westward to hit the newly installed roundabout. Private land from the owner was utilized in the shifting of Hadley Ave N and the installation of the roundabouts so the vacating of the old street-bed is merely the recovery of land recently taken. This ‘land swap’ in essence will provide for usable development which will benefit both the surrounding community and the Twin Cities at large. The Performance Theatre envisioned for the conjoined lot will draw theatre attendees from across the Metro, thereby raising the visibility and stature of Oakdale, while providing sorely needed cultural entertainment in the community.  State of Minnesota City of Oakdale Proclamation WHEREAS, The Oakdale City Council supports the planting of trees and encourages residents to landscape their properties with trees; and WHEREAS, in 1975, resident Peter Graske was instrumental in establishing the city’s first Arbor Day Tree Giveaway; and WHEREAS, 2022 marks the 47th anniversary of Oakdale’s Arbor Day Tree Giveaway and celebration; and WHEREAS, Arbor Day is a time to appreciate the important contributions made by trees and to continue to increase their numbers in our community; and WHEREAS, this year’s Arbor Day Tree Giveaway will be held on Saturday, April 30 at 9:30 AM at Walton Park. THEREFORE, I Paul Reinke, Mayor of Oakdale, Minnesota, hereby proclaim April 30 as Peter Graske Arbor Day Tree Giveaway in the City of Oakdale and call upon the residents of the community to plant trees for the enjoyment and health of our generation and the generations to come. IN WITNESS THEREOF: I have hereunto set my hand and caused the seal of the City of Oakdale to be affixed on this 8th day of March 2022. ________________________________ Paul Reinke, Mayor  REQUEST FOR COUNCIL ACTION Meeting Date: March 8, 2022 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions a ☒ Public Hearing ☐ Department: ☐ Title: Declaration of Polling place Locations BACKGROUND On an annual basis, municipalities must designate polling locations for each of their precincts for the next calendar year, whether or not elections are anticipated. All cities are required to pass a new resolution by March 31, 2022 due to redistricting. Oakdale’s congressional district did not change, but our legislative districts changed significantly. Before redistricting we had two precincts fall in legislative district 53A and six precincts in legislative district 43B. After redistricting, all eight precincts are in 44B now hence one state representative for Oakdale. However, those changes have no bearing on precinct boundaries for Oakdale given we do not have the “ward” system and our council members are elected “at-large.” We propose remaining at eight precincts for the City of Oakdale. It is proposed that for 2022, Precinct 2 be changed from Transfiguration to Oakdale City Hall. STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends adopting Resolution 2022-xxx, Designating Polling Locations, per Minnesota Statutes 204B.16. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2022-xxx, Designating Polling Locations, per Minnesota Statutes 204B.14 and 204B.16 Attachments Resolution 2022-xxx Precinct Map –City of Oakdale  City of Oakdale RESOLUTION NO. 2022-xxx DESIGNATING POLLING LOCATIONS, PER MINNESOTA STATUTES 204B.14 and 204B.16 At a meeting of the City Council of the City of Oakdale, held on Tuesday, October 26, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, THE LEGISLATURE OF THE State of Minnesota has been redistricted; and WHEREAS, Minnesota Statute §204B.14, subd. 3 (d) requires a municipality to reestablish precinct boundaries of voting precincts and polling places within a municipality. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby designates the following 2022 City of Oakdale election precinct boundaries and associated polling locations: Precinct 1 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at Geneva Avenue at the southern boundary of the city, north along Geneva Avenue to 10th Street, east to I-694, south to the southern boundary of the city, and west to Geneva Avenue. Polling Location: Apostolic Bible Institute and Church, 6944 Hudson Boulevard North, Oakdale, Minnesota. Precinct 2 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at Geneva Avenue at 10th Street, north to 15th Street, east to I-694, south to 10th Street, and west to Geneva Avenue. Polling Location: Oakdale City Hall, 1584 Hadley Ave. North, Oakdale, Minnesota. Precinct 3 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at Geneva Avenue at 15th Street, north to the Union Pacific Railway railroad tracks, east to I-694, south to 15th Street, and west to Geneva Avenue. Polling Location: Redeemer Baptist Church, 2479 Geneva Avenue North, Oakdale, Minnesota. Precinct 4 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at Geneva Avenue at the Union Pacific Railway railroad tracks, north to 40th Street, east to I-694, south to the Union Pacific Railway railroad tracks, and west to Geneva Avenue. Polling Location: House of Prayer Church, 6039 – 40th Street North, Oakdale, Minnesota. Precinct 5 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at Geneva Avenue at 50th Street, north to the northern boundary of the city, east to the eastern boundary of the city, south to 55th Street, west to Hadley Avenue, south to 40th Street, and west to Geneva Avenue. Polling Location: The Sanctuary Church, 5399 Geneva Avenue North, Oakdale, Minnesota. Precinct 6 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at I-694 at Stillwater Boulevard, north to 40th Street, west to Hadley Avenue, north to 55th Street, east to the eastern boundary of the city, south to Stillwater Boulevard, and west to I-694. Polling Location: Oakdale Discovery Center, 4444 Hadley Avenue North, Oakdale, Minnesota. Precinct 7 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at I-694 at 10th Street, north to Stillwater Boulevard, east to the eastern boundary of the city, south to 10th Street, and west to I-694. Polling Location: Hope Evangelical Free Church, 7910 – 15th Street North, Oakdale, Minnesota. Precinct 8 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at I-694 at the southern boundary of the city, north to 10th Street, east to the eastern boundary of the city, south to the southern boundary of the city, and west to I-694. Polling Location: Guardian Angels Church, 8260 – 4th Street North, Oakdale, Minnesota. Voting in Favor: Voting Against: Resolution duly seconded and passed this 8th day of March, 2022. ______________________________________ Attest: Paul Reinke, Mayor ________________________________________ Kathy Laur, City Clerk  Oakdale Polling Places 5 Precinct #1 Apostolic Bible Institute and Church 6944 Hudson Blvd N 6 Precinct #2 Oakdale City Hall 1584 Hadley Ave. N. Precinct #3 Redeemer Baptist Church 4 2470 Geneva Ave N Precinct #4 House of Prayer Church 6039 40th St N Precinct #5 The Sanctuary Church 5299 Geneva Ave N Precinct #6 Discovery Center 4444 Hadley Ave N 3 7 Precinct #7 Hope Church 7910 15th St N Precinct #8 Guardian Angels Church 8260 4th St N 2 1 8 Sources: Esri, HERE, DeLorme, TomTom, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMap contributors, and the GIS User Community  REQUEST FOR COUNCIL ACTION Meeting Date: March 8, 2022 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: JR Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions b ☒ Public Hearing ☐ Department: Public Works ☐ Title: Award of Contract for 2022 Lawn Care – Weed & Feed Treatment to TruGreen BACKGROUND On an annual basis, the City of Oakdale contracts for herbicide and fertilizer needs in our parks and public lawn areas. TruGreen has honored their prices for the last 5 years without any increases. This year quotes were received from two vendors providing these services. Two contractors submitted bids for the work; their quotes are as follows: CONTRACTOR TOTAL AMOUNT BID TruGreen Commercial $17,240.82 DPM (Duddeck’s Property $27,651.20 Maintenance, LLC) TruGreen Commercial did our lawn care contract for the past 10 years and performed the work according to our specifications and contract provisions. It would be appropriate for the City Council to consider awarding the contract to TruGreen Commercial. STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends that the 2022 Lawn Care – Weed & Feed Treatment be awarded to TruGreen Commercial in the amount of $17,240.82. CITY COUNCIL ACTION REQUESTED It is requested that the City Council authorize the Mayor and City Administrator to sign and execute a contract with to TruGreen Commercial in the amount of $17,240.82.  REQUEST FOR COUNCIL ACTION Meeting Date: March 8, 2022 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: JR Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions c ☒ Public Hearing ☐ Department: ☐ Title: Badger State Inspection, LLC Design and Construction Management Contract for City Project U2022-04; Water Tower 2 Painting. BACKGROUND The 2022-2026 Capital Improvement Program included an item for the repainting of Water Tower 2, located at 3888 Hadley Avenue. The funding for this project comes from the Utility System Replacement Fund, with a total project budget of $575,000. The City evaluated and ranked three proposals based on: project objectives, experience, work plan, and cost and determined that Badger State Inspection, LLC provided the best proposal. Badger State Inspection has previously provided other services to the City for antenna, evaluation, and inspection work on various Oakdale Water Towers. Badger State Inspection submitted two similar options within its proposal with different project durations: Proposal 1 (6 week project duration) and Proposal 2 (8 week project duration). Upon completion of the design, Badger State Inspection will assist with the creation of a request for proposal “RFP” to use for bid solicitation for the painting of the water tower. Upon bid tabulation, staff will prepare a summary for Council to review and request the award of the project to the lowest cost responsible bidder. It would be appropriate for the City Council to enter into this contract agreement with Badger State Inspection, LLC, Proposal 2, for the amount of $53,439. FINANCIAL CONSIDERATIONS The engineer’s estimated costs for the construction management for the painting of Water Tower 2 was $51,600. STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends entering into this Design and Construction Management Contract with Badger State Inspection, LLC for the painting of Water Tower 2 for a total amount of $53,439. CITY COUNCIL ACTION REQUESTED It is requested the City Council authorize the Mayor and the City Administrator to sign and execute the Design and Construction Management Contract with Badger State Inspection, LLC for City Project U2022-04 (Water Tower 2 Painting).  REQUEST FOR COUNCIL ACTION Meeting Date: March 8, 2022 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: JR Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions d ☒ Public Hearing ☐ Department: ☐ Title: Hagen, Christensen & McILwain Architects (HCM) Schematic Design (SD) Updating Proposal for the new Public Works Facility BACKGROUND HCM has been the Project Leader for the Design Team for the new Public Works facility. Previously, HCM is worked with staff on the conceptual design and will provide an updated SD package, a project cost estimate, and a masterplan diagram to outline the scope of need. The current proposal is to update the schematic design package to current needs and get closer to construction documents for bidding once the Local Option Sales Tax gets approved. FINANCIAL CONSIDERATIONS HCM’s fees are for architectural services and cost estimating only: Design Phase Fee Plan/Building Updates Concepts $4,850.00 Updating the SD Package $6,480.00 Project Budget Update $2,500.00 Reimbursable Expenses Estimate $ 75.00 Estimated fees for options around $ 8,000 scope and budget Total $21,905.00 This does not include engineering fees, marketing, signage, furniture, finishes design, low voltage, or security design services. STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends entering into this Schematic Design Update Agreement with HCM Architects for the Public Works Facility in the amount of not-to-exceed $21,905.00. CITY COUNCIL ACTION REQUESTED It is requested the City Council authorize the Mayor and the City Administrator to sign the Schematic Design Updating Agreement with Hagen, Christensen & McILwain Architects in the amount not-to-exceed $21,905.00 for the Public Works Facility.  REQUEST FOR COUNCIL ACTION Meeting Date: March 8. 2022 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: JZ Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions e ☒ Public Hearing ☐ Department: ☐ Title: Authorize the Mayor and City Administrator to enter into a software services agreement with OpenGov for Citizen Services, Budgeting & Planning, and Reporting & Transparency platforms. BACKGROUND Permitting, Licensing, and Code Enforcement Considerations In 2002 the City engaged with Permit Works to provide an on premise software solution to assist with building permitting. This software has become obsolete due to limited customization, inability to provide a web-based presence, and lack of integrated payment processing, document storage, and workflow. Additionally, planning, licensing and code enforcement functions don’t currently use software to track, monitor, communicate, or take payments. Staff is recommending the acquisition of a cloud-based Permitting, Licensing, and Code Enforcement software. With the current development underway at Willowbrooke, and upcoming projects at 4Front and BRT stations, staff is anticipating unprecedented residential and commercial development. In an effort to streamline resident and developer services as we move past the pandemic and into an environment where services are expected to be easily accessible online and remotely, staff is recommending the approval of a software agreement with OpenGov. The implementation of this software will standardize business processes, reduce barriers to the application and payment process, and minimize the administrative burden of outdated software and paper based workflows. From an external perspective, the software will allow self-service access to permitting, licensing, and code enforcement 24/7 from any location. Applicants can track the progress of their submissions, directly communicate with City staff, upload relevant documents, and pay their fees at any time. The investment the City makes today to facilitate development will pay for itself in the next two to three years through increases in both market value and the tax base and will aid in future economic growth by:  Creating a better customer experience for residents and developers to do business in Oakdale;  Provide an easier way to collect payment of permits and license fees thereby reducing unpaid fees and collection efforts  Ensure proper documentation of inspections, revenues, costs, and levies by imposing standard processes and business continuity  Allow staff to process permit and license applications 50-60% faster Budgeting, Reporting, and Financial Transparency Considerations In December 2021 the city upgraded its financial software system with Tyler Technologies. The city currently prepares the operating budget and capital improvement plan (CIP) using a combination of Tyler Technology software, Microsoft Office (excel, word and publisher), and Adobe Acrobat Professional (PDF), along with InDesign for graphics. Given the current functionality, accessibility limitations, potential for broken software links, difficulty with version control, inability to create multiple scenarios, confusion with multiple non-compatible software programs, and less than ideal support options of the current budget software system, staff is recommending the acquisition of a cloud-based budgeting, planning, and reporting and transparency software system. The operating budget and CIP process is managed by the finance department with support from all city departments. Finance staff currently use Microsoft Excel to develop salary and benefit costs, in addition to the operating budget for each department. This is a labor intensive process, which has several opportunities for error. The CIP also is developed using several excel files, which are then linked into other excel files. Due to the number of systems that are not designed specifically for the purpose of preparing an operating budget and CIP, the city’s preparation process is a very time-intensive one that focuses a disproportionate amount of time on data entry and document preparation, leaving minimal time for priority setting, analysis, identification and correction of potential fiscal issues. In choosing a new budgeting software, staff considered the following:  Easy to access real-time information  Forecasting capabilities In-system personnel budgeting  Reporting functions that are end-user friendly and customizable  Cloud-based hosting  Position control maintenance for staffing  Decentralization of responsibilities during the budget development cycle  Budget document development capabilities to reduce “rework” done by staff Dynamic, interactive dashboard with public-facing capabilities The OpenGov Solution OpenGov is the only company that offers an integrated, cloud-based suite-of-suites for Budgeting & Planning, Financial Management, and Citizen Service solutions for local government. OpenGov’s suites sit on top of a state-of-the-art Reporting & Transparency platform that visualizes data in interactive and attractive visualizations that are easy to share and analyze with stakeholders, whether across the organization or to the public. OpenGov’s patented Chart of Accounts Engine allows the technology to map to Oakdale’s exact Chart of Accounts, at any level of depth, and with any amount of complexity. This capability enables OpenGov to provide a level of granularity and the ability to drill-down into data for self-exploration, unlike any other product else in the marketplace. Why Modern Cloud Technology:  Modern Cloud Software (Saas or Software as a Service) is valuable when navigating the challenges of working remotely.  Available anywhere, on any device. No Virtual Private Network (VPN) required.  No applications to install.  One single source of information.  No on premise hardware to purchase and maintain.  Can be operated without IT staff involvement. Citizen Services OpenGov Citizen Services is an all-in-one citizen service suite for permitting, licensing, and code enforcement. We would receive application forms and payments online, which would streamline processing, and allow us to manage inspections in addition to simplifying reporting needs. The suite allows us to route applications through multi-step approval workflows across teams and departments, while giving us the ability to communicate with constituents’ online and record inspection results in real- time onsite from a phone or tablet. Citizen Services drag-and-drop interface allows governments to bring permitting online by easily creating multi-step review processes, which allow us to efficiently coordinate interactions across departments to track applications from submissions to approval. Users can create guided processes for submitting applications to communicate fee information and required forms. Citizen Services will guide applicants step-by-step through the process, building their checklist of necessary forms and fees. Budgeting and Planning: The OpenGov Budgeting and Planning Suite is the only integrated cloud solution for operating budget development, capital and workforce planning, and online budget book creation. This multi-tenant Software-as-a-Service (“SaaS”) solution connects stakeholders to the budget process, engages all for real-time feedback, accurately forecasts personnel costs, and integrates with key government systems, resulting in improved outcomes, enhanced internal efficiencies, and more time for long term/strategic planning. The integrated suite aggregates and synchronizes financial and nonfinancial data. The product streamlines and transforms the budget process from the initial stages of planning and personnel forecasting on through final publication while enabling collaboration throughout. Reporting and Transparency: The OpenGov Reporting and Transparency Platform simplifies and streamlines the collection, analysis, and communication of complex information. This solution reduces manual reporting, data scrubbing, and formatting by providing on-demand access to dynamic, interactive reports and dashboards. Simple, self-service tools empower anyone with access to the platform to perform analysis without burdening technical teams, making it easier to discover trends, provide historical context, and find anomalies quickly. The platform’s solutions reduce manual reporting, data scrubbing, and formatting by providing on-demand access to dynamic, interactive reports and dashboards. Simple, self-service tools empower anyone with access to the platform to perform analysis without burdening technical teams, making it easier to discover trends, provide historical context, and quickly identify anomalies. FINANCIAL CONSIDERATONS The proposed annual fee is $38,729 for 2022; $60,500 for 2023; $62,500 for 2024; $62,500 for 2025; and $65,000 for 2026. Additionally, professional services for software deployment is $65,325 which includes historical data migration related to PermitWorks. The 2022 software subscription fee and professional services are requested to be paid for out of the Special Projects fund, with subsequent year funding to be determined during the annual budgeting process. STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends the City Council authorize the Mayor and City Administrator to enter into a software services agreement with OpenGov for Citizen Services including permitting and licensing, Budgeting & Planning, and Reporting & Transparency platforms. CITY COUNCIL ACTION REQUESTED The City Council is requested to authorize the Mayor and City Administrator to enter into a software services agreement with OpenGov for Citizen Services including permitting and licensing, Budgeting & Planning, and Reporting & Transparency platforms.  REQUEST FOR COUNCIL ACTION Meeting Date: March 8, 2022 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: KL Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions f ☒ Public Hearing ☐ Department: ☐ Title: Liquor License Renewals BACKGROUND The city renews liquor licenses on an annual basis for businesses that wish to continue alcohol sales for the next licensing term: April 1 through March 31. The businesses listed below have requested renewal of their licenses. Issuance of these licenses are subject to passing the background investigation by the Oakdale Police Department. Company Name Business Name Address Licensing Type 4777 Geneva Liquor Corporation Furlong’s Liquor 4777 Geneva Avenue N Off-Sale: Intoxicating AM PM EXPRESS AM PM EXPRESS 1015 Geneva Avenue N Off-Sale: Intoxicating Bambu Kitchen & Bambu Palace Group, Inc. 7061 10th Street N On-Sale: Intoxicating, Sundays Sushi Bar Buffalo Wild Wings Blazin’ Wings, Inc 8346 3rd Street N On-Sale: Intoxicating, Sundays Grill & Bar #126 Catrina’s, LLC Mexican to the Bone 1081 Geneva Avenue N On Sale: Wine, Strong Beer Corner Store, LLC Corner Store 5699 Geneva Avenue N Off Sale: 3.2 Malt Beer Duke's Pizza Pub & DPPG, LLC 1285 Geneva Avenue N On-Sale: Intoxicating, Sundays Grill D-Spot, LLC D-Spot 7129 10th Street N On-Sale: Intoxicating, Sundays Marcus Oakdale Family Entertainment, LLC 5677 Hadley Avenue N On-Sale: Intoxicating, Sundays Cinema FH-Hotel Oakdale Opco, LLC Hilton Garden Inn 420 Inwood Avenue N On-Sale: Intoxicating, Sundays Olive Garden Italian GMRI, Inc 8367 3rd Street N On-Sale: Intoxicating, Sundays Restaurant #1672 Golden Nugget Grille, LLC Oakdale Burrow 7053 10th Street N On-Sale: Intoxicating, Sundays Holiday Stationstores Holiday Stationstores, LLC 1025 Hadley Avenue Off Sale: 3.2 Malt Beer #352 Hy-Vee, Inc. Hy-Vee Food Store 7180 10th Street N Off Sale: 3.2 Malt Beer Hy-Vee, Inc. Hy-Vee Dishroom 7180 10th Street N On Sale: Wine, Strong Beer Hy-Vee, Inc. Hy-Vee Wine & Spirits 7180 10th Street N Off-Sale: Intoxicating Wahlburger's Hy-Vee, Inc. 7180 10th Street N On-Sale: Intoxicating, Sundays by Hy-Vee J.W.'s of Oakdale, Inc. J.W,'s Bierstube 7121 10th Street N On-Sale: Intoxicating, Sundays Kwik Trip, Inc. Kwik Trip #869 355 Hadley Avenue N Off Sale: 3.2 Malt Beer Lee Sisters, LLC Brother's Event Center 7133 10th Street N On-Sale: Intoxicating, Sundays Lee's LLC Lee's LIQUORS 6988 33rd Street N Off-Sale: Intoxicating  Oakdale Holiday Linn Retail Centers, Inc. 3344 Hadley Avenue N Off Sale: 3.2 Malt Beer #3513 Lor Enterprise, Inc. Double Shotz Liquor 1021 Helmo Avenue N On-Sale: Intoxicating, Sundays Mintahoe Catering & Mintahoe, Inc. 484 Inwood Avenue N On-Sale: Intoxicating, Sundays Events Northern Tier Retail, LLC Speedway #4216 7630 33rd Street N Off Sale: 3.2 Malt Beer Northern Tier Retail, LLC Speedway #4488 7570 10th Street N Off Sale: 3.2 Malt Beer Oak Liquor, Inc. Oak Liquor 1801 Geneva Avenue N Off-Sale: Intoxicating Oak Marsh Golf Oak Marsh, LLC 526 Inwood Avenue N On-Sale: Intoxicating, Sundays Course Oakdale Adult Softball Oakdale Adult Softball 1584 Hadley Avenue N On Sale: 3.2 Malt Beer Association Association Red Lobster Hospitality, LLC Red Lobster #6326 8350 3rd Street N On-Sale: Intoxicating, Sundays Sgt Pepper’s Bar & RJK, Inc 830 Helena Avenue N On-Sale: Intoxicating, Sundays Grille Supervalu, Inc. Cub Foods #1589 7191 10th Street N Off Sale: 3.2 Malt Beer Supervalu, Inc. Cub Wine & Spirits 7191 10th Street N Off-Sale: Intoxicating The Wild Boar of Oakdale, LLC The Wild Boar 950 Helena Avenue N On-Sale: Intoxicating, Sundays Triple Shift Entertainment, LLC Pinz 7520 32nd Street N On-Sale: Intoxicating, Sundays Ugly Putters Indoor Ugly Putters Group, LLC 1799 Geneva Avenue N On-Sale: Intoxicating, Sundays Golf & Event Center What's on Tap, LLC Titan's Sports Saloon 1267 Geneva Avenue N On-Sale: Intoxicating, Sundays STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends approving the renewal of liquor licenses to businesses, as noted, contingent upon passing background checks. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve renewal of liquor licenses as noted, contingent upon background clearance from the Police Department.  REQUEST FOR COUNCIL ACTION Meeting Date: March 8, 2022 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions g ☒ Public Hearing ☐ Department: ☐ Title: Approve new Council Policy: CC-001 Council Code of Conduct BACKGROUND At the November 23, 2021, February 8, 2022 and February 22, 2022 City Council workshops, Council was provided materials from other cities on their council’s code of conduct policies. After review and discussion, it was agreed that a code of conduct would be beneficial. POLICY OBJECTIVES The purpose of the Council Code of Conduct Policy is to help ensure all Oakdale City Council Members adhere to and promote proper ethical standards, abide by the law, and preserve the City’s integrity, reputation, professional and business relationships. STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends adopting policy CC-001 Code of Conduct as previously discussed. CITY COUNCIL ACTION REQUESTED Approve Policy Number CC-001: Council Code of Conduct, effective Immediately Attachment Council Policy CC-001 1584 Hadley Avenue N | Oakdale, MN 55128 651-739-5086 | www.ci.oakdale.mn.us Council Policy City of Oakdale Policy Number: CC-001 Pages: 2 Subject: Code of Conduct Date Approved: March 8, 2022 Amended: 1.0 Introduction 1.1 The purpose of the Council Code of Conduct Policy is to help ensure all Oakdale City Council Members adhere to and promote proper ethical standards, abide by the law, and preserve the City’s integrity, reputation, professional and business relationships. Recognizing it is not possible to address all the ways in which ethical issues may arise, the following principles are intended to guide making sound judgments and decisions on behalf of the City of Oakdale and its Purpose. 2.0 Conflict of Interest Before taking any action or casting a vote regarding a matter before the City Council, which would constitute a conflict under Minnesota law, City Council Members must disclose such conflict(s) and abstain from voting on the matter involving the conflict of interest and from participating in the Council discussion and deliberations on the matter involving the conflict of interest. Conflicts of interest include but are not limited to all conflicts of interest under Minnesota law and membership on a Governing Body and status as a controlling officer, member of a board, president, or chief executive of a political subdivision, a public entity, and private entity, or engaged in legal or administrative action, pending litigation and active litigation in which the City is an adverse party. 3.0 Pledge of Personal and Professional Conduct 3.1 Integrity. I will demonstrate the highest standards of individual conduct, personal accountability, trustworthiness, fair dealings, considerations of the rights of others, and the highest principles of good business relationship. 3.2 Excellence. I will strive to meet the highest performance, quality, service, and achievement standards. 3.3 Honesty. I will communicate directly, respectfully, honestly, and openly and avoid misrepresentation, including misrepresentation through omission. 3.4 Diversity. I will support and value diversity – promoting an environment that embraces all people’s similarities and differences to the organization 3.5 Respect. I will respect and act fairly toward all those I encounter and refuse to engage in or tolerate any form of discrimination or harassment. 3.6 Responsibility. I will take responsibility for my actions and decisions and remain a careful steward of funds and resources. 3.7 Compliance. I will comply with the City Council Code of Ethics and all laws and regulations. A Board member will inform the Mayor if, in the Council Member’s opinion, the Council or individual members are not in compliance with the Council's policies. If the Mayor is the Council Member who they feel is not acting in compliance with policy, the Council Member will inform the City 4.0 Process for Addressing Council Member Violations The City Council and its members are committed to faithful compliance with the provisions of the Board's policies. Administrator or City Attorney. In the event of a member's willful and continuing violation of policy, the Council will seek a remedy in the following order: 1. Conversation in a private setting between the offending member and the Mayor or other individual member. 2. Discussion in a public meeting between the offending member and the full Council. 3. Public censure of the offending member of the Council as set forth in Roberts Rules of Order and/or MN Law Attachment Code of Ethics Council Member Certification  1584 Hadley Avenue N | Oakdale, MN 55128 651-739-5086 | www.ci.oakdale.mn.us A MATTER OF TRUST: THE OAKDALE CITY COUNCIL CODE OF ETHICS CERTIFICATION I acknowledge that I have received and read my copy of the Oakdale City Council Code. I understand that I am responsible for adhering to the Code of Conduct principles, and I confirm that I will conduct myself in accordance with the Code of Ethics principles. The certification process is mandatory for all Council Members. I am in compliance with this policy. Signature Date  REQUEST FOR COUNCIL ACTION Meeting Date: March 8, 2022 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: TB Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions ☐ Public Hearing ☐ Department: Interim City Engineer Todd Blank ☒ Title: ACCEPT PETITION, ORDER FEASIBILITY REPORT, AND APPROVE ALLIANT ENGINEERING SERVICES PROPOSAL FOR CITY PROJECT R2022-02: 40TH STREET IMPROVEMENTS. BACKGROUND A petition has been received from the Willowbrooke developer/property owner requesting that the City prepare a feasibility report and install public street, storm sewer, sidewalk, trail, and lighting improvements on 40th Street North from I-694 to Ideal Avenue North in accordance with the Master Planned Unit Development Agreement. Per City Policy, a public improvement can be initiated by a petition from at least 35% of the adjacent property owners. A proposal has also been received from Alliant Engineering to prepare the feasibility report, prepare the plans and specifications, conduct bidding, and administer the construction for these improvements. This has been reviewed by City staff and has been determined to be acceptable. FINANCIAL CONSIDERATIONS In accordance with the Willowbrooke Master Planned Unit Development Agreement, the developer/property owner is agreeing to be assessed for their share of these improvements and the City is responsible for the remaining cost. The property owner/developer’s share of the total actual roadway and storm sewer construction costs of 40th Street will be assessed to Outlots E, F and G in equal amounts. This share is currently estimated to be $1,229,459 for the construction of roadway and storm sewer portions of the 40th Street Project, which amount will be assessed to Outlots E, F and G in equal amounts of $409,820. The special assessment shall begin upon the completion of the construction of the roadway and storm sewer portions of the 40th Street Project, and the term of the assessment shall not exceed 8 years. The developer/property owner agree to waive all rights under Minnesota Statutes, Chapter 429 to challenge or appeal the special assessments up to those amounts. The City’s share of the total costs is currently estimated to be $1,870,087. STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends that the City Council accept the petition, order a feasibility report, and approve the proposal between Alliant Engineering and the City of Oakdale for City Project R2022-02; 40th Street Improvements. CITY COUNCIL ACTION REQUESTED It is requested the City Council waive reading and adopt Resolution 2022-xxx Accepting the petition and ordering a feasibility report, and approving the proposal between Alliant Engineering and the City of Oakdale an amount not to exceed $194,660 for City Project R2022-02; 40th Street Improvements. Attachment Signed Petition Resolution 2022-XX  City of Oakdale RESOLUTION 2022-xxx DECLARING ADEQUACY OF THE PETITION FOR CITY PROJECT R2022-02 (40th STREET NORTH, STREET AND STORM SEWER IMPROVEMENTS FROM I-694 TO IDEAL AVENUE NORTH) AND AUTHORIZING PREPARATION OF A FEASIBILITY REPORT. At a meeting of the City Council of the City of Oakdale held on Tuesday, March 8, 2022, at the Oakdale Municipal Building, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke; Councilmembers Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel and the following absent: None, the Oakdale City Council resolved: WHEREAS, a petition for local improvements has been submitted from the property owner adjacent to 40th Street North between I-694 and Ideal Avenue North requesting public street, storm sewer, sidewalk, trail and lighting improvements to serve this property. WHEREAS, per City Policy FR-010 a petition signed by at least 35% of property owners adjacent to a proposed improvement is needed to initiate said improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Oakdale that the petition for City Project No. R2022-02 (40th Street North Improvements from I-694 to Ideal Avenue North) filed with City Council is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Oakdale that the petition is hereby referred to the City Engineer and that person shall oversee a feasibility study and report to the Council with all convenient speed advising the City Council in a preliminary way that the proposed improvements are necessary, cost-effective, and feasible. Voting in Favor: Voting Against: Resolution duly seconded and passed this 8th day of March, 2022. _____________________________________ Attest: Paul Reinke, Mayor ___________________________________ Kathy Laur, City Clerk  Ss. H sy a • It 8%, 1%. B 1C CITY OF It. I... la. vs Petition for Improvements TO THE CITf COUNCIL OF OAKDALE, MINNESOTA: We, the undersigned, being the owner of the property encompassingthe relocated public ROW for 40th Street, in accordance with the Master Planned Unit Development Agreement dated June 30,2021, recorded August 5,2021 Doc. No 4327397 ("Master PUD"), hereby petition the City Council of the City of Oakdale, Minnesota, to order the preparation of a feasibility report and herebywaive our rights to a public hearingunder Minnesota Statutes,Section 429.03iforthe installation of: curbing, paving, lighting, sidewalks and trails on 40th Street from 1694 to Ideal Avenue and to assess the allocated cost thereof against our property abutting said improvement in accordance with the Master PUD. We acknowledge the market value of the property will be increased by at least the value of the projectand the City need not have the increased market value appraised. Further,we waive all rights to appeal the assessment. (NOTE: Property owned in joint tenancy should be signed by BOTH owners.) Name of Applicants) SignatuWof Address of Property (Please print) /y^plj^rf;t(s) / (Applicants mailing address) /////^ ff//////u White Star Farms LLC 1-31-22 1128 Harmon Place, Ste 320, Minneapolis, MN 554032 -^ if I hereby certify that I have examined the above petition and appropriate real estate records and find that said petition is in properform and is signed by all of the owners of the property abuttingthe said improvement. City Clerk Date s/engineering/forms/petitionlOOpercenf.doc  City of Oakdale RESOLUTION 2022-xxx SUPPORT OF SF 126 AND SF 127: A BILL FOR AN ACT RELATED TO TRANSPORTATION; APPROPRIATING MONEY TO BUILD NOISE BARRIERS IN THE DEPARTMENT OF TRANSPORTATION’S METRO DISTRICT ALONG MARKED INTERSTATE HIGHWAY 694 IN OAKDALE At a meeting of the City Council of the City of Oakdale held on Tuesday, March 8, 2022, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, Oakdale residents have shared concerns with noise along Interstate Highway 694; and WHEREAS, Oakdale mayor and city council members understand the concerns of residents on noise along the highway; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby supports state legislation that would provide funding for noise barriers along interstate highway 694 that would be of benefit to Oakdale residents. Voting in Favor: Voting Against: Resolution duly seconded and passed this 8th day of March, 2022. ________________________________________ Attest: Paul Reinke, Mayor ____________________________________ Kathy Laur, City Clerk Payment Register APPKT00087 - 03/04/Z0ZZ CLAIMS Vendor Number Vendor Name Total Vendor Amount Efil..MQg PRECISE MOBILE RESOURCE MANAGEMENT 15.00 Payment Type Payment Number Payment Date Payment Amount Check 94233 03/04/2022 15.00 Payable Number Description Payable Date Due Date Discount Amount Payable Amount 200-1035363 UNIT UPGRADES 02/07/2022 03/04/2022 0.00 15.00 Vendor Number Vendor Name Total Vendor Amount RDOEQU RDO EQUIPMENT COMPANY 952.74 Payment Type Payment Number Payment Date Payment Amount Check 94234 03/04/2022 952.74 Payable Number Description Payable Date Due Date Discount Amount Payable Amount P0879001 SHAFT ASSEMBLIES/GUIDE TUBES 02/25/2022 03/04/2022 0.00 952.74 Vendor Number Vendor Name Total Vendor Amount KUSROB ROBERT KUSSARD 1,075.00 Payment Type Payment Number Payment Date Payment Amount Check 94235 03/04/2022 1,075.00 Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2022 TREE PLAQUES 25 METAL TREE PLAQUES 02/23/2022 03/04/2022 0.00 1,075.00 Vendor Number Vendor Name Total Vendor Amount HAGROL ROLF E HAGLAND 49.35 Payment Type Payment Number Payment Date Payment Amount Check 2lli§ 03/04/2022 49.35 Payable Number Description Payable Date Due Date Discount Amount Payable Amount (22-006 LMC 2022 WORKSHOP/SLING MOUNT 02/24/2022 03/04/2022 0.00 49.35 Vendor Number Vendor Name Total Vendor Amount SANSIO SANSIO, INC 4,680.00 Payment Type Payment Number Payment Date Payment Amount Check 94237 03/04/2022 4,680.00 Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000001048 2022 EMS RENEWAL 02/28/2022 03/04/2022 0.00 4,680.00 Vendor Number Vendor Name Total Vendor Amount COFSEA SEAN COFFEY 11.87 Payment Type Payment Number Payment Date Payment Amount Check 94238 03/04/2022 11.87 Payable Number Description Payable Date Due Date Discount Amount Payable Amount (22-007 2/16/22 SWAT TRAINING LUNCH 02/19/2022 03/04/2022 0.00 11.87 Vendor Number Vendor Name Total Vendor Amount SHIINT SHI INTERNATIONAL CORP. 1,435.00 Payment Type Payment Number Payment Date Payment Amount Check 94239 03/04/2022 1,435.00 Payable Number Description Payable Date Due Date Discount Amount Payable Amount B14713646 DOCKING STATIONS 02/04/2022 03/04/2022 0.00 1,435.00 Vendor Number Vendor Name Total Vendor Amount SPAPRO SPARTAN PROMOTIONAL GROUP INC 470.48 Payment Type Payment Number Payment Date Payment Amount Check 94240 03/04/2022 470.48 Payable Number Description Payable Date Due Date Discount Amount Payable Amount 603019 LIME GROCERY TOTES 02/16/2022 03/04/2022 0.00 470.48 3/3/2022 11: 11: 54 AM Page 11 of 15