City Council

TOWN OF OCCOQUAN Town Hall, 314 Mill Street, Occoquan, VA 22125 www.occoquanva.gov | info@occoquanva.gov | (703) 491-1918 PLANNING COMMISSION MEETING July 29, 2021 | 6:30 p.m. 1. Call to Order 2. Citizen Comments 3. Approval of Minutes a. April 28, 2021 Meeting Minutes 4. Action Items a. Request to make Recommendation to Town Council on 102 Poplar Lane Site Plan (SP-2021-006) 5. Discussion Items a. Comprehensive Plan Review/Update b. Planning Commission Priorities Update ▪ Beautification, Town entrances, streetscaping ▪ Parking and Traffic ▪ Strategic Relationship Building ▪ Alpine X/North Woodbridge Town Center 6. Adjournment Eliot Perkins Chair, Planning Commission Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act.  TOWN OF OCCOQUAN Town Hall – 314 Mill Street, Occoquan, VA 22125 MEETING DATE: 2021-04-28 MEETING TIME: 6:30 PM Present: Chairperson Eliot Perkins, Commissioners Darryl Hawkins, Ann Kisling, Ryan Somma Town Staff: Kirstyn Jovanovich, Town Manager; Sara Fila, Zoning Administrator; Bruce Reese, Town Engineer; 1. Call to Order The Planning Commission Public Hearing was called to order by Eliot Perkins on 2020-04-28, at 6:31 p.m. Secretary for Meeting Ryan Somma took minutes for the meeting. 2. Citizen Comments There were no comments. 3. Approval of Minutes March 23, 2021 and April 6, 2021 Ryan Somma motioned to approve the minutes. Ann Kisling seconded. The motion carried. 4. Action Items a. Request to make Recommendation to Town Council on 109 Poplar Lane Site Plan (SP-2021-01) Sara Fila said she was recommending approval. There is an existing house on property, and the plan is to demolish and construct new single-family detached dwelling. The property is out of the flood plain, complying with erosion and sediment controls, and stormwater regulations. There is an increase in impervious area, and the applicant will need to purchase nutrient credits for phosphorus runoff. Ann Kisling moved to recommend approval of the Site Plan SP-2021-01 dated February 21, 2021. Ryan Somma seconded. The motion carried. b. Request to make Recommendation to Town Council on 201 Commerce Street Site Plan (SP-2021- 03) Sara Fila said the property is zoned B1. Exempt from requirements. No modifications to existing building. Ryan Somma moved to recommend approval of the Site Plan SP-2021-003 submitted April 21, 2021. Ann Kisling seconded. The motion carried. c. Request to make Recommendation to Town Council on 416 Mill Street Site Plan (SP-2021-04) Sara Fila said the owner is bringing the site into compliance for a covered deck built prior to approval. Darryl Hawkins asked about Prince William County approval. Kirstyn Jovanovich said that PWC brought the issue to the Town’s attention, and approval will proceed there next. Ann Kisling moved to recommend approval of the Site Plan SP-2021-004 dated April 7, 2021. Ryan Somma seconded. The motion carried. Kirstyn Jovanovich said all recommendations will go to Town Council next week for final approval. 5. Discussion Items a. Comprehensive Plan Review/Update Eliot Perkins said it is difficult to update the document through committee. He and Ryan Somma will update the document with track changes and bring back to the group. b. Planning Commission Priorities Update • Beautification, Town entrances, streetscaping Kirstyn Jovanovich said landscaping will begin planting flowers next week in preparation for Artisan Walk. Eliot Perkins asked about the Town entrances and Federal funding. Kirstyn Jovanovich said there is money provided to Occoquan through the American Rescue Act. There is a consultant analyzing the bill to see how Town can use these funds by end of April. Eliot Perkins said the funds provide opportunities to Occoquan in a variety of ways. Will hold off and see how the funds can be used. • Parking and Traffic Eliot Perkins said business owners say parking regulations have helped the flow. There were questions from citizens in attendance about specific policies and enforcement. Eliot Perkins said the Town will continue to review and evaluate the policies and that the timed parking prevents employees from taking customer parking spots. He said enforcement focuses on compliance and not fines and that the use of fines increases to increase compliance. A citizen asked how compliance is enforced. Eliot Perkins said the Town uses a system that logs license plates. Kirstyn Jovanovich said the focus is on enforcement at peak times and is complaint driven. • Strategic Relationship Building • Alpine X/North Woodbridge Town Center Eliot Perkins said the Town Council will have representatives come in from both organizations to present. The hope is to have enough understanding to identify concerns and opportunities. Ryan Somma gave a presentation on the Fairfax Peaks development. Eliot Perkins noted a new Tourism pamphlet available at the kiosk by the Mill Museum. Kirstyn Jovanovich said Sarah Hitchcock did much of the work on it and it is available on the website visitoccoquan.org. Eliot Perkins said the Town Council had a lot of work complete on the budget, and it was important to have a successful Fall Craft Show. 10. Adjournment The meeting was adjourned at 7:15 p.m. ____________________________________________ Eliot Perkins: Perkins Chair, Planning Commission Submitted by Ryan Somma, Planning Commission Secretary  TOWN OF OCCOQUAN PLANNING COMMISSION Agenda Communication 4. Action Items Meeting Date: July 29, 2021 4A: Request to make Recommendation to Town Council on 102 Poplar Lane Site Plan (SP-2021-006) Attachments: a. Staff Report b. Site Plan Application and Plan Submitted by: Sara Fila Zoning Administrator/Assistant Town Engineer Explanation and Summary: This is a request for the Planning Commission to review a site plan for 102 Poplar Lane. A staff report is included as part of this agenda item. Staff Recommendation: After staff review, staff is recommending approval of the site plan. Proposed/Suggested Motion(s): Recommendation for Approval: “I move to recommend approval of the Site Plan SP-2021-006.” Recommendation for Denial: “I move to recommend denial of the Site Plan SP-2021-006.” Recommend Deferment: “I move to defer action on this item to MEETING DATE.” OR Other action the Commission deems appropriate.  TOWN OF OCCOQUAN TOWN COUNCIL Earnie W. Porta, Jr., Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Jenn Loges, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 Krys Bienia (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins TOWN MANAGER Kirstyn Jovanovich STAFF REPORT TOWN OF OCCOQUAN Applicant: Mr. Adam McBride Prepared by: Bruce Reese, Sara Fila Case Number: SP2021-006 Date: July 20, 2021 PART I A. EXECUTIVE SUMMARY The applicant proposes ±700 square foot concrete driveway extension and sidewalk. The driveway extension and sidewalk are located in the front yard adjacent to the existing driveway at 102 Poplar Lane. B. DESCRIPTION OF PETITION The applicant requests approval of the Site Plan for the driveway and sidewalk extension titled “Plat Showing House Location on Lot 2-A Section One Poplar Lane Subd.” The plan is dated April 28, 2021. C. APPLICABLE REGULATIONS 1. Chapter 152 – Erosion and Sediment Control 2. Chapter 153 – State Stormwater Management Program 3. Chapter 155 – Site Plan 4. Chapter 157 – Zoning (which includes Chesapeake Bay Preservation) Staff Report – 102 Poplar Lane Page 2 of 3 PART II A. ANALYSIS OF EXISTING CONDITIONS 1. Site Address: 102 Poplar Lane Site Area: 22,242 square feet in parcel (±0.5106 acres) Area Disturbed: 700 square feet (±0.016 acres) 2. Use: Residential 3. Zone: R-1 4. Location: The referenced property is located at 102 Poplar Lane (Prince William County GPIN 8393-73-8517). 5. Buildings/Structures: One existing residential structure with patio and gazebo. There is also an existing driveway that will connect to the proposed driveway and sidewalk extension. 6. Access: Access is from Public R/W on Poplar Lane. 7. Chesapeake Bay Preservation: This site is within the Chesapeake Bay Preservation Area Resource Management Area (RMA). The disturbed area is less than 2,500 square feet, and as such, is exempt from the regulations. 8. Stormwater Management and Virginia Stormwater Management Program (VSMP): The disturbed area is less than 2,500 square feet, and as such, is exempt from the regulations. Neither a VSMP permit, nor a Stormwater Pollution Prevention Plan (SWPPP) will be required. 9. Erosion and Sediment Control: The disturbed area is less than 2,500 square feet, and as such, is exempt from the regulations. Member of the Virginia Municipal League Staff Report – 102 Poplar Lane Page 3 of 3 B. ANALYSIS OF PROPOSED DEVELOPMENT The applicant has submitted a site plan showing the location of the proposed driveway and sidewalk extension. No modifications to the existing building or site grading are included with the site plan. If not for the provision in § 155.003 Development of land use requiring site plan, which states “A site plan is required and shall be submitted for approval of any use or development in the R-1 District,” the proposed development would not need a site plan due to the disturbance being less than 2,500 square feet. Below that threshold, Chesapeake Bay Preservation, Erosion & Sediment Control, and VSMP are deemed to have been met. PART III STAFF CONCLUSIONS The proposed site plan, having been duly reviewed by Town Staff, has been deemed consistent with the applicable provisions of the Town Code. It is, therefore, Staff’s recommendation to grant approval to the site plan. PREPARED BY: Bruce A. Reese, PE, LS, Town Engineer Sara R. Fila, PE, Zoning Administrator cc: File Kirstyn Jovanovich, Town Manager, Town of Occoquan Member of the Virginia Municipal League  2021-006 X Submitted electronically by owner Admin fee waived; to be 7/9/21 KJ billed per fee sched