Radio Board Meeting

Agenda City of Ocean Shores Radio Board Regular Meeting Join Zoom Meeting Online Click Here Join Zoom Meeting by Phone Phone Number: 1.253.215.8782 US Meeting ID: 817 5024 6725 Passcode: 595124 Tuesday Ocean Shores Library September 27, 2022 573 Point Brown Ave. NW 10:30 AM Ocean Shores, WA 98569 Page Call to Order Roll Call Approval of Meeting Agenda Approval of Minutes 3-5 1. Approval of minutes for the Regular City of Ocean Shores Radio Board Meeting on August 23, 2022 Public Communication - 3 Minutes The Radio Board is accepting written public comments, to be submitted by email no later than 9:00 a.m. September 27, 2022 to the City Clerk at slogan@osgov.com Reports 2. Station Report • Presented by: KOSW Station Manager(s), Butch Larson and Trey Smith 3. Council Liaison Report Page 1 of 7 Page • Presented by: Councilmember, Frank Elduen 4. Board Member Report • Marty Hadfield • Darrell Prowse • Rosanna Santoro • David Bunch • Thomas Gardner 7 5. City Financial Report • Presented by: City Clerk, Sara D. Logan Old Business 6. KOSW Radio Station/North Beach Community TV • Presented by: Radio Board Member, Darrell Prowse 7. Long Term Plans for TV Simulcasts • Presented by: Radio Board Member, Darrel Prowse New Business 8. Radio Board Liaison Appointment to 501c3 Committee • Presented by: Radio Board Member, Dave Bunch Discussion Future Meeting Date October 25, 2022 at 10:30 AM Adjourn _________________________________________________________ Public Notice: • Persons requiring auxiliary aids or special arrangements in order to participate in meetings should call 360.940.7498 at least two business days prior to the scheduled meeting. Page 2 of 7  RADIO BOARD MEETING MINUTES August 23, 2022 ______________________________________________________________ Call to Order: Chairman Hadfield called the meeting to order. Roll Call: Marty Hadfield, Roseanne Santoro, Darrell Prowse. PRESENT Dave Bunch, Thomas Gardner. ABSENT Meeting Agenda Approval: All in favor. PASSED June 28 Meeting Minutes: Darrell Prowse made motion to approve the June 28, 2022 Meeting Minutes. Roseanne Santoro Second. All in favor. PASSED Public Comment: Don Williams commented about the new KOSW website and asked that the radio show schedule be posted on the site. Chair Report: Chairman Hadfield reported on progress of new station and equipment donation by Richard Wills. Station Report: Butch Larson reported the station still needs another 24” monitor for remotes. Met with Marshall and Scott regarding a radio station shed, permits, design etc. Will be reporting on the upcoming game with Ilwaco and will talk to High School about KOSW being notified ASAP regarding schedule changes. Exploring options of local businesses sponsoring website with inexpensive advertisements, possibly $10 a month. Discussion about storage shed. Acknowledge Greg Carter’s effort for outside events. Designated a new trainer to train new DJ’s. Marty suggested that the trainer interface with Roseanne. Butch replied with dissent “I get the pick”. More discussion. Chairman reminded everyone to be thoughtful and said that he has other plans for Roseanne and will stay in touch with her. Roseanne suggested, refresher courses. There's a lot of times we don't always do what we've been trained to do. [Maybe Jerry can help us do that. I realize the Website is still being constructed. And I wanted to say thank you to Damon, to beautiful job, very hard work. Dave had mentioned the promotional script trade for the underwriter donations. I wonder how that was coming along. Marty, I don't have any information on that right now. Trey is not present. So. Page 1 of 3 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 3 of 7  Roseanne asked if there is any way that the Underwribrochure slash contract, can be applied to the new website possibly next to the donate button? Marty said that he would like to have less robot music and believes there is more room for human interaction. Butch said that we will be limiting the robot list, but not totally eliminating it to provide diversity of music; we may throw in some classical and country, things we don’t have shows for. Technology Report: Trey Smith reported that due to his recent illness, he will begin training Dave Bunch to produce weather, news, podcasts and importing music. As our wattage and listeners increase, we need to develop a news team due to the lack of outlets in Gray’s Harbor County. Also spoke about underwriters and packages for the website. Darrell Prowse suggested that the station develop a process manual. Trey replied that he would not be a good candidate to write a process manual. Technical report concluded. Board Member Bunch joining meeting via phone. City Council Report: Frank Elduen said that he did not have a report from the City Council but liked what he is hearing about cross-training. Board Member Reports: Darrell Prowse reiterates Frank’s position on training. Roseanne Santoro asked Trey if he has come up with a promotional script to be read at the radio station to recruit sponsors. Discussion followed. Dave Bunch has no report but will have something under new business. Thomas Gardner is not with us so will move on to the financial report. Financial Report: Reviewed June 30th and July 31st fund availability report, no action taken. Old Business: Marty would like to throw his hat in the ring to remain chairman of the radio board. Motion made by Roseanne Santoro and seconded by Darrell Prowse. Discussion: Dave asked Marty if he had already been reappointed as Chairman by the Mayor? Marty clarified that he was reinstated to the Board. Vote was unanimous and passed. Trey suggested that we should have a Vice Chair, Marty said that it is covered in the bylaws. Marty would like to hear a motion to nominate Dave Bunch as Secretary of the Radio Board. Page 2 of 3 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 4 of 7  Darrell Prowse nominated, Roseanne Santoro seconded, unanimous vote and passed. Marty asked about the volunteer handbook – Butch reported that it has all been turned over to Kristen at City HR along with several issues. Marty asked for a report on North Beach Community TV interfacing with radio activity. Darrell reported that the station picked up a virus and took a lot of time and work to get the station restored. They are picking up Tommy’s show Monday through Friday from 8-10 and they have done two episodes of the sports show. New Business: Dave Bunch makes a motion that we send the podcaster that aired inappropriate language over our station a letter telling them that we are not happy with that and if it happens again, we may eliminate the podcast. Marty believes that the podcaster has been reprimanded. Butch was in agreement. Trey said that he and Butch had discussions with her and that it won’t happen again. She was very embarrassed and apologized. Darrell Prowse said he thinks Dave wants to make it a written policy that you’ve got one time only. Policy dictates that, and if there is a second incident, they are removed from the schedule. More discussion ensued. Dave Bunch said that since it seems that these issues have been addressed, withdraws the motion. Butch asked when the new rent payments at the new tower would begin, Marty replied that they would begin once construction is completed. Marty has been in touch with the tower owner and is ordering equipment. He believes the station will be running within 10 days of receiving the equipment. Marty asks Butch about a report on the Booster Club. Butch reported that he is trying to get a fourth person for the board. Ed Schroll will walk them through the basics of getting a 501C3 account. Marty states that there is nothing further to report. Adjournment Motion made for adjournment by Roseanne – Darrell Prowse seconded the motion, unanimous passed. Marty reminded all that the next meeting is September 27, 2022 at 10:30am at the Ocean Shores Library. Page 3 of 3 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 5 of 7 Page 6 of 7  Financial Report for Month of August 2022 KOSW Board Meeting of September 27, 2022 Total Funds Available as of August 31, 2022 Revenue $71,427.68 Expenses -$32,360.69 Total Funds Available $39,066.99 Revenue Radio Station Bank Balance $4,094.68 Deposited into 001.040.000.347.90.00.01 Radio Station Fees $5,014.00 001.040.000.347.90.00.01 Radio Station Donations $3,319.00 001.060.000.367.69.01.00 2021-2022 City Budget $59,000.00 Allocation Total Revenue $71,427.68 Expenses Repairs & Maintenance (Prior) $434.21 001.110.000.511.60.48.01 Radio Station Ops (Prior) $7,178.01 001.110.000.511.60.49.02 Office & Operating Supplies $1,717.57 001.570.000.557.20.31.00 Small Tools & Equipment $6,712.72 001.570.000.557.20.35.00 Professional Services $5,445.10 001.570.000.557.20.41.00 Communications $393.53 001.570.000.557.20.42.00 Repairs & Maintenance $7,581.74 001.570.000.557.20.48.00 Dues/Subscriptions/Training $2,897.81 001.570.000.557.20.49.00 Total Expenses $32,360.69 5. City Financial Report Presented by: City Clerk, Sara D. Logan Page 7 of 7