Radio Board Meeting

Agenda City of Ocean Shores Radio Board Regular Meeting Join Zoom Meeting Online Click Here Join Zoom Meeting by Phone Phone Number: 1.253.215.8782 US Meeting ID: 854 6310 2270 Passcode: 946374 Tuesday Ocean Shores Library March 28, 2023 573 Point Brown Ave. NW 10:30 AM Ocean Shores, WA 98569 Page Call to Order Roll Call Approval of Meeting Agenda Approval of Minutes 3-5 1. Approval of minutes for the Regular City of Ocean Shores Radio Board Meeting on February 28, 2023 Public Communication - 3 Minutes Radio Board is accepting written Public Comments to be sent via email to the City Clerk at slogan@osgov.com no later than 9:00 AM March 28, 2023 Reports 2. Station Report • Presented by: KOSW Station Manager(s), Butch Larson and Trey Smith 3. Council Liaison Report • Presented by: Councilmember, Frank Elduen 4. Board Member Report • Darrell Prowse • Rosanna Santoro Page 1 of 5 Page • David Bunch • Thomas Gardner Old Business New Business 5. Appoint Station Manager(s) • Presented by: Radio Board Vice-Chair, Darell Prowse 6. Appoint Board Member Liaison - NBIM • Presented by: Radio Board Vice-Chair, Darrell Prowse Discussion 7. Internet Service Provider • Led by: City Clerk, Sara D. Logan Future Meeting Date March 28, 2023 at 10:30 AM Adjourn _________________________________________________________ Public Notice: • Persons requiring auxiliary aids or special arrangements in order to participate in meetings should call 360.940.7498 at least two business days prior to the scheduled meeting. Page 2 of 5  KOSW RADIO BOARD MEETING 11-22-22 Meeting called to order at 10:30 by Chairman Hadfield Officer Rollcall: Present are; Marty Hadfield, Dave Bunch, Darrell Prowse, Tom Gardener Roseanne Santoro (via zoom) Others present; Frank Elduen (liaison) Trey Smith (Station Manager) Present Butch Larson (Station Manager) Present Motion to approve Meeting Agenda made, second, passed. (unanimous) Motion to approve Meeting Minutes made, second, passed. (unanimous) Public communications; Don Williams Spoke about the livestream of the city council meeting regarding the last meeting sounded over the radio. Wants to make comments regarding the KOSW webpage Marty Hadfield asked Mr. Williams to hold his comments regarding the Web Page until it comes up on the Agenda. Chairmans Report: Marty reported that we are expanding, the Board should guide the Station Managers, he has an up-coming meeting scheduled with the Public Works department and will report on that at the next meeting. 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 3 of 5  Station Report Presented by Butch Larsen, Discussed Shed, Mike Price coordinating summer events, Wants contract with Board or City for the Foundation. Technology Report: presented by Trey Smith. Foundation is not Foundation but a non- Profit. Damon will try to attend after 11am for Web discussion. Technology Report: Marty Hadfield filed FCC / FEMA ETRS Form 1 regarding the Emergency Alert tests. The station will post the new 2023 emergency alert operating handbook. Council Liaison Report: Presented by Councilmember Frank Elduen Board Member Report Nothing to report. Requests that Butch send the handbook out to all radio DJ’s. Board Member Reports Marty Hadfield Nothing further to report and requests brevity in reports. Darrell Prowse reported that he and Butch went to a legislative review in Olympia hosted by the WA association of broadcasters. Rosanna Santoro would like clarification about bringing in underwriters and compensation. Marty asks Roseanna to hold that request for discussion under Item 9. David Bunch No Report. Thomas Gardner No Report. Old Business No Old Business New Business No New Business Discussion Internet service provider; hold that discussion until Damon shows up. KOSW News Report and subscriptions; Discussion of “fair Use”. Station Managers directed to give accreditation to the sources going forward to any organization where we get our news. Thomas presented a guide for non-profit and non-commercial radio stations for advertising and fund raising. Internet Service Providers; Discussed Go-Daddy and Go-Daddy. Decision made to bundle provider service with the cities Go-Daddy service. 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 4 of 5  Sponsorship and Revenue streams; Report from Ad-hoc committee. Reviewed proposed underwriter brochure and spreadsheet regarding possible revenue. Discussion regarding North Beach Independent Media (NBIM) and the possible relationship between the city, KOSW and NBIM. Marty said there is an agreement being worked up by NBIM to present to the city, and we will not be limited to an agreement with NBIM. Thomas submitted reports regarding raising funds. Dave shared talking points regarding relationships with a 501c3 and KOSW that were submitted to the board members. Roseanna had questions regarding licensure of people raising funds. Butch questioned if people need a license to raise funds if they are not paid and NBIM just contributes money to them for their efforts. Sarah said discussions of the 501c3 were to resemble that of the library the board will have a liaison that attends 501c3 meetings and vice versa. Then the Radio Board would go to the 501c3 for purchases of radio equipment etc. Marty said the 501c3 should go to the city with a proposal and if agreed and get a note that the city has agreed to. The board should review the agreement to see if we endorse it and take a close look at it to understand the reasoning. Butch said the NBIM does not intend to make any money from fundraising. Website Discussion; Darrell suggests an outline. Marty said it will be an on-going work in progress and suggests we form a website sub-committee Damon explains his efforts and that Butch has done some of the last media. Don Suggested we have a link to return to the homepage. Dave reported that he has secured two dot org domains if the board still wants to pursue that subject that has been raised in the past. Motion made and passed (one nay) to assign Damon as Webmaster and as such he will assign duties as needed. Damon was not aware of the issues and Butch has been doing pictures. Sarah reported that she is the city’s webmaster and will be willing to also work on the KOSW page. Damon welcomes all help. Need to set July to change by-laws regarding financial reports. Motion to Adjourn made, second, passed (unanimous) Meeting adjourned at 12:10pm Next Meeting March 28, 2023 at 10:30am Ocean Shores Library. 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 5 of 5