Committee of the Whole

Committee-Of-The-Whole Meeting Minutes September 17, 2018 Mayor Nold called the Committee-of-the-Whole meeting to order at 5:30 PM. Members Present: Aldermen Ellis (arrived 6:26 PM), Spiegelberg, Zwart, Strey (left at 6:05 PM), Kowieski, Miller, Rosek (arrived 5:57 PM) and Shaw Staff Present: Mayor Nold, Kitsembel, Freber, Pickart, Sullivan, Gallo, Kelliher, Buerger, Duffy, Frye, Osborn, Bleck, Tinus and Coenen 2. Consider/recommend Long Term Financial Plan 2018-2022: Nold stated the format we will follow this evening will be to discuss the LTFP Schedule of Capital Levy Funds line-by-line for 2019. The discussion started by Kitsembel stating Item A3 Dispatch Equipment Upgrades are not levied, but part of debt service, however this item can be shifted depending on the decision for the new Public Safety facility. Item A4 Squad Car Replacement will be reduced from 3 to 2 vehicles which will change the expenditure total from $117K to $78K. For Item A5 Vacuum Sweeper, Frye stated it may be more cost effective to repair the sweeper than purchase new because they only have a life expectancy of ten years. Council discussed removal of Item A10 Thackeray Trail Extension from the LTFP and also discussed doing the entire road, ditches etc. over a two-year period. Motion by Shaw to remove Thackeray Trail from the 2019 LTFP. Motion died for a lack of a second. Continuing with streets, Item A11, Frye stated the Collins St repair will be tied into the South St parking lot reconstruction. Moving on Council noted that the Library used a portion of the 2018 Capital funds to conduct a Community Needs Study, asked staff to look at the cost of redoing the concession stand and bathrooms at Champion Field, asked about outsourcing mowing and asked about the plans for the NE Regional Park. Motion by Kowieski to reduce the funding for Item A23 Library Furniture Replacement by the actual spend for the Community Needs Study; second by Shaw. Motion carried 6-0. Kelliher stated he would get cost estimates for the concession stand/bathrooms and suggested keeping the fence replacement in the 2019 plan for Champion Field while dialogue to redo the rest takes place, he is in the process of putting information together on outsourcing mowing, and in order to design the NE Regional Park, he would need funds for initial planning and design. He noted the preliminary number to grade the park is $200K and does not include a path and landscaping. The park is 33 acres and certain items would be paid for with park impact fees. Council discussed amending Item A30 NE Regional Park Development to just include the cost for design. Motion by Kowieski to amend Item A30 to $250K for design only. Kowieski changed his motion to $300K for design; second by Rosek. Motion carried 4-1-2. Ellis abstained and Miller and Shaw voted no. Sullivan then reported there is one change on the LTFP Schedule of Capital for the Utility Funds. Item A44 Water Main reflects $909K but is actually $956K due to engineering not being included in the total. To recap, Sullivan stated the total 2019 levy is $12M+ that includes the decrease in squad purchases by $39K, the WLFD Capital budget reduction by $100K and will include the reductions to the Library and Parks capital spending. Motion by Miller to recommend only the 2019 LTFP as amended; second by Ellis. Motion carried 7-0. Motion by Miller to adjourn the Committee-of-the-Whole meeting; second by Kowieski. Motion carried 7-0. The meeting adjourned at 7:00 PM. Minutes taken by Diane Coenen, City Clerk S:\Committees - Commissions\Committee-of-the-Whole\Minutes\2018\C-O-T-W Min 9-17-18.doc