Committee of the Whole

City of Oconomowoc Committee-Of-The-Whole Tuesday, July 16, 2024 - 7:10 PM City Hall - Council Chambers 174 E. Wisconsin Ave. Oconomowoc, WI 53066 (or immediately following Utility Committee) Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: (262) 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Committee Business a. Capital Budget Overview 3. Adjourn ________________________________ Diane Coenen, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1  MEMORANDUM FINANCE DEPARTMENT Date: July 16, 2024 To: Council, Mayor Magnus From: Laurie Sullivan-Murray, Finance Director Re: Capital Budget Kickoff RELATES TO THE STRATEGIC PLAN Strategic Goal-N/a BACKGROUND This meeting begins the 2025 Capital Budget process. The council will be presented with the 2025-2029 Capital Budget proposal. Included in your packet are worksheets for Council use while reviewing the budget proposals. There is a separate worksheet for General Fund and for the Utilities. Also attached are the 2025 Capital Budget Department Memo’s. I will be reviewing with the Council the instructions for downloading and using the Capital Budget spreadsheets including the details for each item proposed. ADDITIONAL ANALYSIS The Council will be presented with the 2025-2029 Capital Budget requests. The first Capital Budget Workshop will be held next week on Tuesday, July 23rd, at 6:00 p.m. We have also reserved time for a second workshop on Thursday, July 25th, at 6:00 p.m. Department Heads will attend both budget workshops to review their requests and answer questions. FINANCIAL IMPACT TBD RECOMMENDATION N/A SUGGESTED MOTION No Motion required. 1 2 CITY OF OCONOMOWOC LONG TERM FINANCIAL PLAN 2025-2029 SCHEDULE OF CAPITAL - LEVY FUNDS Update 2025-2029 ol Tab # Dept Funding Description 2025 2026 2027 2028 2029 u Council Notes Clerk1 Clerk Levy Election Voting Machines $ 50,000 Police1 Police Levy Squad Car Replacement $ 202,279 $ 93,500 $ 93,500 $ 93,500 Police2 Police Levy Police Boat Patrol $ 61,692 Police3 Police Levy Radio Replacement $ 214,613 Police4 Police Levy Police Radar $ 33,561 Police5 Police Levy Virtual Reality Software Program $ 50,270 Police6 Police Levy Emergency Management Equipment for EOC Room $ 55,000 DPW1 DPW Levy Adaptive Management Program $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 DPW2 DPW Levy Widening/Shouldering Machine $ 65,000 DPW3 DPW Levy Plow Truck #49 $ 300,000 DPW4 DPW Levy Supervisor Pickup #71 $ 50,000 DPW5 DPW Levy Pickup #92 $ 55,000 DPW6 DPW Levy 1 Ton truck #42 to to 550 for salt brine tank sprayer $ 120,000 DPW7 DPW Levy Lake Barge with Outboard $ 180,000 DPW8 DPW Levy Sweeper # 45 Replacement $ 400,000 DPW9 DPW Levy Motor Grader # 28 Replacement $ 160,000 DPW10 DPW Levy 1 Ton truck #55 to 550 for salt brine tank sprayer $ 120,000 DPW11 DPW Levy Plow Truck #47 $ 315,000 DPW12 DPW Levy 1 Ton Dump Truck #39 $ 115,000 DPW13 DPW Levy Plow Truck #38 $ 315,000 DPW14 DPW Levy Backhoe Loader #29 $ 225,000 DPW15 DPW Levy 1 Ton Dump Truck #36 $ 115,000 DPW16 DPW Levy Zero Turn Mower Replacement $ 6,000 DPW17 DPW Levy Aquarius Lake Weed Harvestor $ 300,000 DPW18 DPW Levy Aquarius Lake Transport $ 290,000 DPW19 DPW Levy Aquarius Shore Conveyor $ 88,000 DPW20 DPW Levy DESIGN Street Program $ 125,000 $ 125,000 $ 125,000 $ 130,000 $ 130,000 DPW21 DPW Levy Street Maintenance Program $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 DPW22 DPW Debt Major Street Replacement Plan $ 1,800,000 $ 1,800,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 DPW23 DPW Impact FeeExtension of Lake Bluff Drive $ 220,000 $ 2,000,000 DPW24 DPW Levy Second Salt Shed $ 300,000 DPW25 DPW Levy Insulate and Heat Cold Storage $ 100,000 DPW26 DPW Levy Restore Clock Tower $ 44,000 DPW28 DPW Levy Replace Elevator Controls $ 150,000 DPW29 DPW Levy Replace Overhead Doors at Public Works Shop $ 40,000 DPW30 DPW Levy Blower Attachment for Skid steer $ 45,000 DPW31 DPW Levy Scissor Lift with Trailer $ 25,000 DPW32 DPW Levy Asphalt Hot Box (Trailer Mounted) $ 57,000 DPW33 DPW Levy Additional Plow Truck $ 315,000 DPW34 DPW Levy Pickup Truck #73 a 2019 Chevy Silverado 55173 $ 55,000 DPW35 DPW Levy Brine Making Machine - not fleet - Building & Grounds $ 50,000 Library 1 Library Levy Chiller Coil Replacement $ 86,159 Library 2 Library Other Feasibility Study $ 30,000 Library 3 Library Levy Service Desk $ 30,000 Parks1 Parks Levy Westover Park - Play Equipment Replacement $ 45,000 Parks2 Parks Impact FeeNE Regional Park Development - Phase2 $ 70,000 Parks3 Parks Levy Tennis Court resurfacing $ 30,000 $ 30,000 $ 30,000 Parks4 Parks Levy Municipal Services Building - Doors $ 40,000 Parks5 Parks Levy Lily Park - construct 1/2 court basketball surface $ 45,000 1 3 CITY OF OCONOMOWOC LONG TERM FINANCIAL PLAN 2025-2029 SCHEDULE OF CAPITAL - LEVY FUNDS Update 2025-2029 ol Tab # Dept Funding Description 2025 2026 2027 2028 2029 u Council Notes Parks6 Parks Levy Lakeridge Park Playground $ 90,000 Parks7 Parks Other Bike/Ped Trail connections $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Parks8 Parks LVY/Util Cold Storage Building-Split w/Utility $ 380,000 Parks9 Parks Levy Lake Country Trail - Addition #5 $ 85,000 $ 40,000 Parks10 Parks Levy Hidden Ridge Pathway Repairs $ 15,000 Parks11 Parks Levy Truck #96-2009: Ford F250 3/4 ton $ 70,000 Parks12 Parks Levy Unit #98 - Toro Groundmaster mower/2015 $ 105,000 Parks13 Parks Levy Replace Truck #95 $ 65,000 Parks14 Parks Levy 3WD Super Rake #80 replacement $ 30,000 Parks15 Parks Levy Polar Trac #7210 replacement $ 65,000 Parks16 Parks Levy Additional New Wide Area Mower $ 105,000 Parks17 Parks Levy 2008 Toro Herbicide Sprayer $ 35,000 Parks18 Parks Levy 2012 SmithcoAthletic Field Conditioner $ 35,000 Parks19 Parks Levy Truck #81 - 2011: Silverado C2500 3/4 ton $ 75,000 Parks21 Parks Levy 525 gallon Water Trailer $ 15,000 Tech1 Tech Tech IT Upgrades $ 55,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Fleet1 Fleet Fleet Fuel Management Software Upgrade $ 30,000 $ 30,000 Fleet2 Fleet Fleet Replace Air Makeup Unit on Building $ 55,000 WLFD1 FIRE LVY/FirereWLFD 2024-2028 CIP $ 582,437 $ 605,897 $ 590,580 Totals $ 5,870,488 $ 7,415,650 $ 5,250,350 $ 4,283,500 $ 4,403,000 $ 5,870,488 $ 7,415,650 $ 5,250,350 $ 4,283,500 $ 4,403,000 check totals by year $ - $ - $ - $ - $ - Funding Proposal 2025 Capital Requests $ 5,870,488 Debt Financing $ 1,800,000 Other Financing Sources $ 630,000 Unreserved Fund Balance $ 600,000 2025 Levy Requested $ 2,840,488 2025 Levy Available $ 2,300,000 Surplus Interest Rev $ 550,000 Remaining to be funded $ (9,512) surplus Plan uses $150K of Reserved WLFD Referendum fund for Fire Capital 2 4  Capital Improvement FINANCIAL PLAN 2025-2029 SCHEDULE OF CAPITAL - UTILITY FUNDS Update 2025-2029 C Page # Dept Description 2025 2026 2027 2028 2029 ol Council Notes Elec1 Electric New Services $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Elec2 Electric Primary Extensions $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 Elec3 Electric Voltage Conversion $ 500,000 $ 105,000 Elec4 Electric Customer Conversion $ 50,000 $ 50,000 Elec5 Electric North Feeder Ext CB85 to Vista $ 525,000 Elec6 Electric Bury CB75 Jefferson Sub to Industrial Park $ 600,000 Elec7 Electric Cooney replacement breakers $ 210,000 $ 210,000 $ 210,000 $ 210,000 $ 210,000 Elec8 Electric Develop New Areas IDd by System Study $ 500,000 Elec9 Electric Annual Street Project Relocations $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Elec10 Electric Auto Transfer Switches (System Study Est 5) $ 250,000 $ 250,000 $ 250,000 Elec11 Electric Electric Field Inventory GIS Asset Collection $ 140,000 Elec12 Electric Cable Replacement $ 525,000 $ 550,000 $ 575,000 $ 610,000 $ 630,000 Elec13 Electric Overhead to Underground Conversions $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Elec14 Electric Lapham St Bridge Replacement Duct Package $ 135,000 Elec15 Electric Street Light Additions/Replacements $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Elec16 Electric Electric Meters - New & Replacement $ 550,000 $ 550,000 $ 550,000 $ 550,000 $ 450,000 Elec17 Electric Transformers - New & Replacement $ 2,000,000 $ 1,800,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 Elec18 Electric Replace T27 1995 3 Reel Trailer $ 70,000 Elec19 Electric Replace Truck #5 - Utility Body Crew $ 95,000 Elec20 Electric Replace Truck #8 2015 - Foreman Pickup $ 55,000 Elec21 Electric Replace T33 2007 Sauber 3 reel turret trailer $ 70,000 Elec22 Electric Replace TBC21 2004 Butler trencher trailer $ 20,000 Elec23 Electric Replace Flatbed Tandem #14 a 2002 Freightliner $ 210,000 Elec24 Electric Replace T44 Trailer a 2004 Contrail $ 60,000 Elec25 Electric Replace Truck #94 Locating truck a 2021 Chevy $ 65,000 Elec26 Electric Replace Zero Turn Mower ZT2 a 2015 Grasshopper $ 10,000 Elec27 Electric New Utility Building $ 50,000 $ 2,000,000 $ 200,000 $ 20,000,000 Elec28 Electric Cold Storage Building (Electric Utility Portion) $ 127,300 Elec29 Electric Replace 2017 Small Aerial Truck #15 (63115) $ 225,000 Elec30 Electric Replace Shoring Box - Share w/Water Dept $ 15,000 Elec31 Electric Distribution Outage Repair Upgrades $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Elec32 Electric Concrete Storage Area at Utility Building $ 100,000 Elec33 Electric Village green infrastructure $ 100,000 Elec34 Electric Regrade/fix flooding at end of Worthington/Cooney Sub $ 75,000 Elec35 Electric Replace Locating Unit $ 15,000 Elec36 Electric Relight South Main, Cross & Collins St $ 125,000 $ 125,000 Elec37 Electric Replace Cooney T8 - 50 yrs old in '29 $ 3,000,000 ELECTRIC TOTALS $ 5,870,000 $ 6,835,000 $ 4,545,000 $ 23,907,300 $ 6,350,000 Water1 Water Water Meters $ 595,000 $ 425,000 $ 335,000 $ 345,000 $ 355,000 Water2 Water Water Main (In Conjunction w/ Streets) $ 1,838,000 $ 1,281,000 $ 1,203,000 $ 1,500,000 $ 1,500,000 Q:\Dept Heads\lsullivan\2025 Budget\Capital\`Working Utility Capital Worksheets 2025-2029- Combined Utilities, Capital Util-Council Plan 1 5  Update 2025-2029 C Page # Dept Description 2025 2026 2027 2028 2029 ol Council Notes Water3 Water Distribution Water Mains & Valves $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 Water4 Water DNR Mandated Lead Service Line Replacement Program $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Water5 Water Well 2 Abandonment, Well 1 Reserve $ 200,000 Water6 Water Pine Hill Booster Station Redesign $ 100,000 Water7 Water Well 9 site acquision $ 50,000 Water8 Water Fire Flow Dead End Connections to Meet DNR Requirements $ 450,000 Water9 Water Ground Storage Reservoir at Wells 4 & 6 $ 750,000 Water10 Water Crew truck #10 replacement - 2013 Chevy $ 85,000 Water11 Water Crew van #24 replacement - 2013 Chevy $ 85,000 Water12 Water Replace 10" water main East WI Ave $ 525,000 Water13 Water Water System Study $ 60,000 Water14 Water New Utility Building $ 25,000 $ 1,000,000 $ 100,000 $ 10,000,000 Water15 Water Replace Backhoe Loader - 2012 3CX-15 $ 290,000 Water16 Water Replace Crew Truck # 9 2016 Ford $ 95,000 Water17 Water Replace roof at East & West Boosters $ 85,000 Water18 Water Olympia Tank under-lighting $ 25,000 Water19 Water Well #8 Pumping Station Eng - IRON FILTER $ 400,000 Water20 Water Worthington St Water Main Re-lay $ 250,000 Water21 Water Cold Storage Building (Water Utility Portion) $ 62,700 Water22 Water River Bluff Booster Stn - Replace Check Valves $ 50,000 Water23 Water Replace Shoring Box - Share w/Elec $ 15,000 Water24 Water Replace Hydro Excavator Truck 2011 Freightliner #58 63058 $ 350,000 Water25 Water Replace Zero Turn Mower 2019 Grasshopper 63051-ZT3 $ 20,000 Water26 Water Add VFDs to Well Sites and Booster Stations $ 55,000 Water27 Water Pressure Monitors (3) $ 15,000 Water28 Water East Standpipe Booster Station - rebuild $ 40,000 Water29 Water Replace doors at water facility stations $ 20,000 Water30 Water Fluoride Chemical Containment Upgrades $ 10,000 Water31 Water Well Head Protection Plans - Well #3 and Well #4 $ 75,000 Water32 Water Well 7 Repipe -after W8 online $ 125,000 Water33 Water Replace Water Main, Valves, Hydrants on S Main St $ 285,000 Water34 Water SCADA Fiber to Well Sites & Pump Stations $ 75,000 WATER TOTALS $ 3,668,000 $ 3,271,000 $ 2,863,000 $ 13,202,700 $ 2,745,000 WWTP1 WWTP Metering Station Upgrades $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 WWTP2 WWTP Sewer Main (In Conjunction w/ Streets) $ 950,000 $ 450,000 $ 450,000 $ 500,000 $ 550,000 WWTP3 WWTP Treatment Plant Upgrades-HVAC $ 350,000 $ 20,000 $ 15,000 $ 15,000 $ 15,000 WWTP4 WWTP Wastewater Plant Pavement Work $ 100,000 WWTP5 WWTP Replace RAS Piping from Secondary Clarifiers $ 200,000 $ 1,500,000 WWTP6 WWTP Replace Existing Aeration Blowers $ 360,000 WWTP7 WWTP Add Biological Phosphorus Removal and methane generator $ 2,000,000 $ 2,500,000 WWTP8 WWTP Replace safety Grating $ 50,000 WWTP10 WWTP Pump station-Submersible pumps $ 45,000 $ 47,500 $ 50,000 $ 50,000 $ 50,000 WWTP11 WWTP Lift Station SCADA System $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 WWTP12 WWTP Replace Truck #19 2006 Chevy $ 55,000 Q:\Dept Heads\lsullivan\2025 Budget\Capital\`Working Utility Capital Worksheets 2025-2029- Combined Utilities, Capital Util-Council Plan 2 6  Update 2025-2029 C Page # Dept Description 2025 2026 2027 2028 2029 ol Council Notes WWTP13 WWTP Replace Truck #87 2010 Ford $ 60,000 WWTP14 WWTP Roof Safety Equipment $ 37,000 WWTP15 WWTP Lift Station Roofs and WWTP Building Repair $ 125,000 WWTP16 WWTP OWPP Skid Steer and brush head to remove Buckthorn $ 275,000 WWTPZT WWTP Replace Zero Turn Mower ZT2 a 2015 Grasshopper $ 10,000 WASTE WATER TOTALS $ 2,657,000 $ 4,127,500 $ 3,185,000 $ 685,000 $ 725,000 UTILITY TOTALS $ 12,195,000 $ 14,233,500 $ 10,593,000 $ 37,795,000 $ 9,820,000 Funding Source Total by Year $ 12,195,000 $ 14,233,500 $ 10,593,000 $ 37,795,000 $ 9,820,000 Electric Utility $ 5,870,000 $ 6,835,000 $ 4,545,000 $ 23,907,300 $ 6,350,000 Water Utility $ 3,668,000 $ 3,271,000 $ 2,863,000 $ 13,202,700 $ 2,745,000 WasteWater Utility $ 2,657,000 $ 4,127,500 $ 3,185,000 $ 685,000 $ 725,000 Q:\Dept Heads\lsullivan\2025 Budget\Capital\`Working Utility Capital Worksheets 2025-2029- Combined Utilities, Capital Util-Council Plan 3 7 TO: Laurie Sullivan, Finance Director From: James Pfister, Chief of Police RE: Capital Budget Changes ______________________________________________________________________________ Newly added items for Capital: • 2028 Emergency Management Equipment for EOC Room at Public Safety Building • 2027 Virtual Reality Software Program Updated Items to Capital: • Radio Replacement obtained with an updated quote to have pricing more consistent for the 2025 budget. • Police Radar obtained with updated quote to have pricing more consistent for the 2026 budget. • Police Boat Patrol obtained with an updated quote to have pricing more consistent for the 2026 budget. • Squad Car replacement obtained with updated quotes to have pricing more consistent for the 2025, 2026, 2027, and 2028 budget. Rspectfully, James P. Pfister 8  MEMORANDUM PUBLIC WORKS Date: May 23, 2024 To: Laurie Sullivan From: Jason Herzog, Director of Public Works Re: 2025-2029 Capital Budget DESCRIPTION Changes and additional items in Capital budget • Minor price adjustments listed in red and details were provided on the far column due to updated price provided • Dpw 22 – Design engineering – increase to $125k/yr from $60/yr o Amount was increased to the amount of work being requested and the work is more complex requiring addition design and surveying work needed. • Dpw 24 – Major street work – increased to 1.8M/yr from 1.5M o The department reviewed the entire City street and requested additional funds to be used to do more street work to maintain a 30 year replacement program on all streets in the City. • New 1 – Skidster snowblower attachment – addition to the 2025 budget $45k o The department is being required to remove snow along the trails throughout the City. There is over a 1 mile stretch on hwy 67 is needed and in the large snow events only the loader and bucket can be used. This equipment currently must be used due to the large snow amounts pushed from the 3 lanes of snow being pushed onto it from the hwy and usually 1-2 days after an event. The loader and bucket can only push so much and then need to dump on the side. This tends to damage all the edges and is much slower. The blower attachment will allow for clean clearing and the crew will be able to spend less time considering additional trails being installed in the next couple years that the City will be responsible for. • New 2 – scissor lift & trailer – addition to the 2026 budget $25k o Building maintenance has had to rent a lift to safely complete maintenance on lights, water pipe repairs, hvac, and other mechanical work. Currently the City has limited equipment for this. • New 3 – Hot box & trailer – addition to the 2026 budget $57k o Currently the crews uses a smaller box in the bed of truck. The current one needs to be replaced. This unit will be larger capacity and have the flexibility to be used quickly and allow for the bed of the truck to be free for other equipment, reducing the need for additional trucks going to the same place. • New 4 – plow truck – addition to the 2029 budget $315k 1 9  o The City approved an additional crew member in 2024. The addition of the truck will provide coverage to the snow events with staff. The City street system has grown tremendously, and continues to expand the amount required to clear. • New 5 – pickup truck 73 replacement new for the 2029 budget - $55k o This is a 2019 model • New 6 – Brine machine – new for the 2029 budget - $50k o The original machine and tank was purchased in 2018. V:\Budget\Capital\2025 Capital Budget Memo.docx 2 10  MEMO TO: Laurie Sullivan, Mark Frye FROM: Jennifer Puccini, Library Director DATE: July 11, 2024 SUBJECT: 2025-2029 Library Capital Request The library has three new requests for the 2025 Capital Budget. • Chiller/Coil replacement in one of the four air conditioning units. • Funds for a feasibility study, so we can focus on fundraising for a possible future renovation. • New Service Desk, so we can combine our two current desks into one service desk to better serve our patrons. These requests were not made last year because Library staff were not aware of the needs until after the previous capital budget process. 11  MEMORANDUM To: Laurie Sullivan, Director of Finance From: Eric Boettcher, Director of Parks, Recreation & Forestry Date: May 24, 2024 Re: Capital Budget Planning Updates After reviewing the CIP plan for 2025-2029, the following items for the Parks department have been updated. The additional amounts are listed below and have been updated on the budget sheets that were provided. Parks Item #2 – Northeast Regional Park Development Phase 2. An additional $70,000 was added for planning and future amenities for park development. This would be taken out of park impact fees. The addition is needed for a future RFP for design of future park. Parks Item #16- Lake Country Trail Addition #5 This trail expansion is a partnership between Waukesha County Park and Jefferson County Parks for the expansion of the Lake Country Trail that will expand towards the east beginning on 2nd Street in Oconomowoc. An additional $40,000 is needed in 2026 for this project. Q:\Dept Heads\lsullivan\2025 Budget\Capital\Dept Memos\2025 Parks Capital Budget Memo.docx 12  MEMORANDUM UTILITIES: WATER, ELECTRIC & FLEET Date: June 4, 2024 To: Laurie Sullivan, Mark Frye From: Kevin Kaari, Utility Manager Re: 2025-2029 Water, Electric & Fleet Utility Capital Budget Changes DESCRIPTION Water Utility Budget Changes 2025 – 2029 Summary: The changes to the Water Budget for the 2025 – 2029 LTFP are shown in red text on summary tab “Capital Util- Council Plan”, with additional details provided on the far-right, in column AX, “2025-2029 Notes” In summary: • Items highlighted in yellow - Water Main (Water2) and Replace 10” Water Main E WI Ave (Water18) numbers are subject to change based on information coming in June ‘24, from DPW street project meetings. • Items highlighted in yellow – Well 8 Pumping Station (Water28) and SCADA fiber to well sites (NEW12) depend on Well 8 information/bids coming at end of June • Items highlighted in green (Water9, Water10) have been moved out to “future” (beyond 2029) as they are based on pending new development • Items highlighted in grey: GIS Mapping and System Automation (Water5) moved to Ops budget, Install Natural Gas Heaters at Well Sites (Water34) removed -no longer pursuing, and Remove Valve Box Extenders (Water35) has been combined with Distribution Water Mains & Valve Extensions (Water3). • Cost changes indicated are for City wide growth (additional quantity), inflation, and additional needs. These include: o Water Meters – New Dev & Emergent Replacements and 20 Year Replacement Units (new in 2024) (Water1) –increased from $1.3M to $2.1M over 5-year time frame for 20-year replacements and meter head replacements on larger meter sets that fail after 10 years due to battery life. These categories will continue into perpetuity. o DNR Mandated Lead Service Line Replacement (Water6) – decreased from $1.9M to $250k due to “free money” grant programs ending o Crew van #24 (Water15) increased from $55k to $85k in ’26 due to changing from a van to a 1-ton truck with a liftgate. o Replace crew truck #9 (Water23) increased $10k to include a V-plow and a salter. • Specific to 2025, we added several pieces of equipment and grounds maintenance items, identified recently, as emergent needs 1 13  o Replace shoring box (share w/electric) (NEW1): $15k. Added for safety and new box is lighter and easier to install o Add VFDs to well sites and booster stations: (NEW4): $55k VFD will allow pumps to slowly ramp motor speed up and down -- extends the life of the pumps. o Add pressure monitors (NEW5): $15k Remote device that can be temporarily placed on any hydrant in the system to report system pressure values in real-time o East Standpipe Booster Station -rebuild (NEW6): $40k Rebuild 2 booster pumps, motors and equipment similar to the East Booster Station emergency rebuild in 2023 (same vintage pumps) o Replace doors at water utility stations (NEW7): $20k Replace rusted doors at Well 3 & 7 and Pine Ridge Booster Station o Fluoride Chemical Containment (NEW8): $10k Upgrade to twin wall containers to capture leaks from primary container at all pumping stations. • New future replacements: o Replace Hydro Excavator (NEW2): $350k in ’28 to replace old unit o Replace zero turn mower (NEW3): $20k in ’29 to replace old unit o Well 7 Re-pipe (NEW10): $125k in ’27 after Well 8 is in-service. Replace the aged ductile iron piping at well 7 o Replace Water Main, Valves and Hydrants on S Main St (NEW11): $285k in ’27 Replace aging infrastructure in conjunction with street program. Electric Utility Budget Changes 2025 – 2029 Summary: The changes to the Electric Budget for the 2025 – 2029 LTFP are shown in red text on summary tab “Capital Util- Council Plan”, with additional details provided on the far-right, in column AX, “2025-2029 Notes” In summary: • Cost changes indicated are for City wide growth (additional quantity), inflation, and additional needs. These include: o New Services (Elec1): Increased yearly budget from $55k to $100k o Primary Extensions (Elec2): Increased yearly budget from $150k to $250k o Electric Meters (Elec22): Increased yearly budget from $450k to $550k o Transformers (Elec23): Increased 5-year budget from $4.4M to $10.9M o Cable Replacement (Elec15): Increased 5-year budget from $2.5M to $2.9M o Street Light Additions/Replacements (Elec18): Increased 5-year budget from $50k to $100k • Several projects extended into additional years or moved based on emergent development and project information o Cooney Replacement Breakers (Elec8): Now a multi-year project to replace all breakers. Increased from $210k in ’26 to $1.1M over 5 years (’25 to ’29) -- Age and condition based. o Auto-transfer Gear (Elec12): Changed from $675k in ’26 to $750k over 3 years (’25 to ’27) o Distribution Outage Repair Upgrades (New3): Changed from $20k in ’24 to $20k/year ongoing (for minor upgrades to distribution system in associated with customer outages) o Bury CB75 to Industrial Park (Elec7): Budgeted $550k in ’24, won’t occur until ’26 and will cost $600k then. • 3 pieces of equipment pushed back based on equipment condition (Elec33, Elec36, Elec38): o T33 3-reel trailer (Elec33): Moved from ’25 to ’29 and increased from $60k to $70k o T44 trailer (Elec36): Moved from ’27 to ’28 and increased from $50k to $60k 2 14  o Replace Zero Turn ZT2 (Elec38): Moved from ’25 to ’28 and share with WWTF $10k • Removed from budget: o Installation of Distribution Capacitors (Elec11): Was originally $275 in ’25. o Fuel Management Software (Elec13): Originally $80k in ’25. Moved to Fleet ’25 &’26 • Specific to 2025, added several pieces of equipment and grounds maintenance items, identified recently, as emergent needs o Replace shoring box (share w/water) (NEW2): $15k. Added for safety and new box is lighter and easier to install o Concrete TR Storage Area (NEW4): $100k. Added per SPCC Plan (oil-spill containment) o Village Green Infrastructure (NEW5): $100k for changes/additions required o Upgrades to alleviate flooding near Cooney Sub (NEW6): $75k o Replace locating unit: (NEW7): $15k • New future replacements/projects: o Re-light South Main, Cross & Collins St (NEW8): $250k in ‘28 o Replace Cooney SS Transformer #8 – 50 years old in ’29 (NEW9): $3M in ‘29 Fleet Budget Changes 2025 – 2029 Summary: Added 2 new capital projects. In summary, • Fuel Management Software Upgrade (NEW1): $30k in ’25 and $30k in ‘26 • Replace Air Makeup Unit on Fleet building: (NEW2): $55k in ‘25 3 15 Memo To: Laurie Sulivan From: Kevin Freber cc: Mark Frye Date: 05/23/2024 Re: Changes to LTFP Wastewater 1. WWTP2- Sewer Main and Lapham St – added $400,000 for moving force main due to Lapham St. bridge project. 2. WWTP4- Treatment Plant HVAC – Added $335,000 to replace MAU, building heaters, ductwork, and insulation. 3. WWTP5-Lift Station Pavement – Changed title to include WWTP pavement. 4. WWTP8- Replace Existing Aeration Blower – Updated cost. 5. WWTP20 (NEW)-Roof Safety Equipment-add due to safety violations. 6. WWTP21(NEW)-Lift Station roofs and WWTP repairs – multiple lift station roofs and treatment plant tuck pointing ect. 7. WWTP22 (NEW)-OWPP Skid Steer and brush heads to remove buckthorn - Skid Steer, Trailer, brush head, forks and bucket. 8. WWTP23 (NEW)-Pipe Painting- Paint pipes that are ductal and are critical. 16