Police Commission

City of Oconomowoc Police & Fire Commission Monday, November 02, 2020 - 5:00 PM New Public Safety Building 630 E Wisconsin Ave Multi-Purpose Room Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in an accessible format, call the City Clerk’s office at least 48 hours in advance to request adequate accommodations. Tel: 569-2186 1. Call to order, roll call and confirmation of appropriate meeting notification 2. Approve minutes from a. Minutes of June 9, July 14, August 6 and August 19, 2020 3. Committee Business a. Discuss/approve changes to Lieutenant and Captain's job descriptions b. Appointment of Captain of Police by Chief of Police c. Consider/act on confirmation of Chief’s appointment d. Introduction of Police Captain and Swearing In e. Permission to start hiring process and establish eligibility list for Lieutenant and Patrol Officers Positions f. Update on new Public Safety Facilty 4. Comments from Police & Fire Commissioners 5. Adjourn ________________________________ Diane Coenen, City Clerk City of Oconomowoc Members of other city governmental bodies (boards, commissions, committees, council, etc..,) may attend the above noticed meeting of the Police & Fire Commission in order to gather information. The only action to be taken at the above noticed meeting will be action by the Police & Fire Commission. Police & Fire Commissioners should notify the City Clerk’s Office at 569-2186 if they are unable to attend. 1  Police & Fire Commission Meeting Minutes – June 9, 2020 Chairman Krauski called the meeting to order at 5:00 pm and the Deputy Clerk confirmed appropriate meeting notice had been given. Members present: Wiemer, Schmidt, Krauski, Wiemer, Barry and Non-Voting Council Representative Rosek Members excused: Miller Staff present: Mayor Magnus, Buerger, Pfister, Timm, Kitsembel, Ald. Rosek and Wallace 2. Approve minutes from January 28, 2020 meeting: Motion by Wiemer to approve the January 28, 2020 minutes as written; second by Schmidt. Motion carried 5-0. 3a. Introduction of new Police & Fire Commission Member Mike Barry: Krauski introduced the new member, Mike Barry. 3b. Introduction of Ex Officio Non-Voting Member Alderman Charles Schellpeper: Krauski introduced the new Ex Officio Non-Voting Member Alderman Charles Schellpeper. 3c. Presentation by Atty. Ron Stadler to the Police and Fire Commission, orientating the members of their responsibilities: 3d. Closed Session: Motion by Wiemer to go into Closed Session, per Wis. Stats. 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility regarding evaluation of part time officer performance; second by Schmidt. Motion carried 5-0. Closed Session convened at 6:01 PM. 3d. Closed SessionClosed Session by Schmidt to reconvene into Open Session; second by Wiemer. Motion carried 5-0. n Session reconvened at 9:21 PM. 3b. Commission to certify three names to the chief to fill one police Officer vacancy: Buerger stated there is currently one vacancy on the Police Department. He is requesting that the Commission certify three names from the eligibility list. From these three names, he will appoint one officer for consideration and confirmation of the Police and Fire Commission. The three names are Rocco Bartolotta, John Gallenbeck and Adam Kurjanski. Motion by Wiemer that the Commission certify the following three names to Chief Ron Buerger, for the purpose of filling one vacancy for the position of entry level police officer for the City of Oconomowoc: Rocco Bartolotta, John Gallenbeck and Adam Kurjanski; second by Schmidt. Motion carried 5-0. 3c. Chief to Appoint one officer from list of three names: Buerger requested the appointment of Rocco Bartolotta to the position of entrance level police officers for the City of Oconomowoc Police Department. Rocco Bartolotta is married with 2 children. He is a graduate from Kettle Moraine High School and has lived in the area the majority of his life. He graduated from Waukesha County Technical College with an Associate Degree in Criminal Justice/Police Science. He has been employed by the Waukesha County Sheriff’s office, the City of Waukesha and Merton boat patrol. He is currently employed by Jefferson Police Department since 2016. He is a Field training officer. He is on the crisis intervention team and he is a vehicle contact instructor. In 2018 he received the Jefferson County Crisis Intervention Officer of the Year Award. 3d. Consider/act on confirmation of Chief’s appointment: Motion by Wiemer to confirm Chief Ron Buerger’s appointment of S:\Committees - Commissions\Police & Fire Commission\Minutes\2020\pfcmin1-28-20.doc 2  Rocco Bartolotta to the position of entry level police officer; second by Antonneau. Motion carried 5-0. 3e. Introduction of the new officers: The members congratulated Rocco Bartolotta on his appointment. Buerger stated Bartolotta starts in two weeks. 3f. Chief to appoint a new detective: Buerger requested the appointment of Kurt Franke to the position of Detective for the City of Oconomowoc Police Department. Kurt Franke has been with the department for 14 years. He is here with his wife and family. He has been on second shift for his entire career and he serves as the Lead Officer in Charge. He is a field training officer, crisis intervention officer and drug identification kit instructor. He is currently responsible for the departments OWI and drug testing equipment and paperwork. For the past 2 ½ years he’s been a sworn part time detective on the Waukesha County Metro Drug Unit. He has had extensive training in interview interrogation, internet investigations, sexual assault investigations, death investigations, evidence procedures, collections and photography and fraud and child abuse investigations. He’s also a certified Evidence Technician to the Wisconsin Department of Justice. He will be assigned to 2nd shift detective. 3g. Consider/act on the appointment of the Detective: Motion by Wiemer to confirm Chief Ron Buerger’s appointment of Kurt Franke to the position of Detective effective January 30, 2020; second by Mercier. Motion carried 5-0. 3h. Introduction of the new Detective: Kurt Franke stated he appreciates all the support. The members congratulated him on his appointment. 3i. Closed Session: Motion by Wiemer to go into Closed Session, per Wis. Stats. 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility regarding striking names from current eligibility list and future hiring; second by Schmidt. Motion carried 5-0. Closed Session convened at 5:12 PM. 3j. Reconvene into open session, per WIS. Stats. 19.85(1)(c): Motion by Wiemer to reconvene into open session at 5:40 PM; second by Schmidt. Motion carried 5-0. 3k. Consider/act on striking names(s) from eligibility list: Motion by Wiemer to approve striking name(s) from eligibility list with the reasons given in closed session; second by Schmidt. Motion carried 5-0. 3l. Update on the new police station: Buerger gave a powerpoint presentation on the new Public Safety Facility outlining the existing deficiencies and what the proposed facility provides. The anticipated completion date is August of 2020. 4. Comments from Police & Fire Commission members: Mercier asked about Police & Fire Training. Motion by Wiemer adjourn; second by Mercier. Motion carried 5-0. The meeting adjourned at 6:01 p.m. Minutes taken by Tina Wallace, Deputy City Clerk Don Wiemer, Secretary S:\Committees - Commissions\Police & Fire Commission\Minutes\2020\pfcmin1-28-20.doc 3  Police & Fire Commission Meeting Closed Session Minutes – July 14, 2020 Chairman Krauski called the meeting to order at 5:00 pm and the Deputy Clerk confirmed appropriate meeting notice had been given. Members present: Schmidt, Krauski, Barry, Wiemer, Miller and Non-Voting Council Representative Schellpeper Staff present: Posnik and Wallace Motion by Wiemer to convene in closed session, per Wis. Stats 19.85(1)(e) Conducting other specified public business, whenever competitive or bargaining reason require a closed session (criteria/qualifications for police chief position and developing interview questions); second by Barry. Motion carried 5-0. Closed session commenced at 5:00 pm. Motion by Wiemer to adjourn; second by Miller. Motion carried 5-0. The meeting adjourned at 7:09 pm. Minutes taken by Tina Wallace, Deputy City Clerk Don Wiemer, Secretary S:\Committees - Commissions\Police & Fire Commission\Minutes\2020\PFCmin7-14-20 CS.doc 4  Police & Fire Commission Meeting Closed Session Minutes – August 6, 2020 Chairman Krauski called the meeting to order at 5:00 pm and Tony Posnik, Human Resources, confirmed appropriate meeting notice had been given. Members present: Krauski, Schmidt, Barry, Miller, Wiemer and Non-Voting Council Representative Schellpeper Staff present: Posnik Motion by Wiemer to convene in closed session, per Wis. Stats 19.85(1)(e) Conducting other specified public business, whenever competitive or bargaining reason require a closed session (1st Interview(s) of potential candidate(s) for the position of Public Safety Director); second by Schmidt. Motion carried 5-0. Closed session commenced at 12:01 pm. Motion by Wiemer to adjourn; second by Schmidt. Motion carried 5-0. The meeting adjourned at 5:41 pm. _____________________________________ Minutes taken by Tony Posnik, Human Resource Don Wiemer, Secretary S:\Committees - Commissions\Police & Fire Commission\Minutes\2020\PFCmin8-6-20 CS.doc 5  Police & Fire Commission Meeting Closed Session Minutes – August 19, 2020 Chairman Krauski called the meeting to order at 3:45 pm and Tony Posnik, Humarn Resources, confirmed appropriate meeting notice had been given. Members present: Krauski, Schmidt, Barry, Miller, Wiemer and Non-Voting Council Representative Schellpeper Staff present: Posnik Everyone in the audience attending the Police & Fire Commission was asked to leave until the closed session reconvenes back into open session and the doors were closed. 2.a. Motion by Barry to convene into closed session, per Wis. Stats 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (Chief of Police Position 2nd Interview); second by Schmidt. Motion carried 5-0. Closed session commenced at 3:50 pm. 2.b. Reconvene into open session, per Wis. Stats. 19.85(2): Motion by Wiemer to reconvene into open session per Wis. Stats. 1985(2); second by Schmidt. Motion carried 5-0. Open session convened at 7:10 pm. 2.c. Consider/act on Appointment of Public Safety Director: Motion by Schmidt to appoint Captain James Pfister to the position of Public Safety Director for the City of Oconomowoc; second by Barry. Motion carried 4-1. Miller voted no. Motion by Schmidt to adjourn; second by Wiemer. Motion carried 5-0. The meeting adjourned at 7:15 pm. _______________________________________ Minutes taken by Tony Posnik, Human Resource Don Wiemer, Secretary S:\Committees - Commissions\Police & Fire Commission\Minutes\2020\PFCmin8-19-20 CS.doc 6  CITY OF OCONOMOWOC JOB DESCRIPTION POLICE LIEUTENANT REPORTS TO: Public Safety Director GENERAL STATEMENT OF DUTIES: The Police Lieutenant’s primary supervisory responsibility is to direct the activities of the Patrol Division, School Resource Officer, Boat Patrol, and Community Service Officer functions of the police department. The Lieutenant is required to exercise knowledge of police methods and techniques and professional judgment in providing police services to meet emergencies and other special police situations. The Lieutenant is on-call on a 24 hour basis, is third in command of the department, and fulfills the duties of Chief of Police, when the Chief and Captain are absent. EXAMPLES OF DUTIES: 1. Directs and coordinates the activities of the division to which assigned. • Adjusts and assigns personnel according to workload, or special events. • Sets goals and objectives for assigned divisions. • Handles grievances and disciplinary matters at his/her level of command. • Assists as needed, the management of major crime scenes, incidents, or disasters. • Maintains productivity at an acceptable level. • Accepts the responsibility of his/her command. • Maintains a high degree of integrity in public and private life so command effectiveness is not compromised. • Keeps the Chief of Police and Captain apprised on matters of importance. • Prepares factual, clear, concise, written reports with specific recommendations. • Operates assigned divisions within budget. 2. Assists in preparation of the annual budget. • Prepares personnel, equipment and vendor estimates for future budgets in a timely manner. • Submits requests for personnel and equipment according to department and community needs. • Monitors budget to maintain monthly rate of expenditures. • Recommends cost savings programs. 3. Maintains proper records. • Receives and files all department or division reports and communications. • Maintains workable division files. • Administers control and approval of all reports. • Records activities of all personnel within the division. • Maintains confidentiality and security for all records under his/her control. 4. Recommends training needs. • Maintains an educational and training level to effectively and efficiently administer the division. • Improves productivity through training. • Stays aware of deficiencies and requests training to correct problem areas. 5. Utilizes team concept as an administrative tool. 7  • Participates in various department and City teams. • Provides input to staff meetings and to the drafting of new or revised policies or procedures. • Effectively utilizes input from subordinates in the development of policy or procedure. • Participates in monthly supervisor's meetings. 6. Evaluates personnel. • Reviews and evaluates on a regular basis the performance of subordinate departmental employees. • Evaluates probationary personnel monthly. 7. Maintains open communication with employees, sworn personnel, and supervisors. • Disseminates division General Orders, Special Orders and Directives. • Interprets policy and procedures and follows through on implementation. 8. Makes inspections of division personnel, equipment, and facilities. • Periodically inspects policies and procedures in order to continually improve performance and to be cost effective. • Monitors all reports to see if they conform to department guidelines. • Monitors the use of all buildings, grounds, equipment and vehicles under his command and takes appropriate action to correct any misuse or negligence. 9. Makes public presentations and deals with the public on an individual basis. • Gives presentations to civic and governmental organizations as required. • Attends and makes presentations at City Council meetings as required. • Answers citizen calls and complaints. 10. Performs other duties as assigned QUALIFICATIONS: Education and Experience: • Required to be certified by the State of Wisconsin Law Enforcement Standards Board and have a minimum of 60 credits from an accredited college or university. • Must have ten (10) years experience as a full-time police officer. Necessary Knowledge, Skills, and Abilities: • Comprehensive knowledge of the principles and practices of modern police administration. • Thorough knowledge of the rules and regulations of the department. • Comprehensive knowledge of police science, organization and operation as applied to field patrol activity, crime prevention, traffic problems, detective activities and other aspects of police work. • Thorough knowledge of police records and their use in the solution of police problems. • Thorough knowledge of budgetary, personnel, and general administrative principles and practices. • Thorough knowledge of the standards by which the quality of police services is evaluated. • Excellent leadership skills and ability to command respect of members of the department and direct and supervise their work. • Excellent communication skills (oral and written). • Ability to establish and maintain working relationships with other City departments, co- workers, and the public. 8  • Ability to analyze complex police problems and situations and to adopt quick, effective and reasonable courses of action with due regard to surrounding hazards and circumstances. • Ability to prepare and supervise the preparation of clear, accurate and comprehensive reports and recommendations. • Proficient with computers and related software. • Good physical condition. PHYSICAL DEMANDS: The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger; handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; stoop, kneel, or crouch; talk or hear. Employee must have the physical ability to engage in all police functions including rescue or performing other public safety functions. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience, oral interview, reference check and job related test may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of the specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. EMPLOYEE SIGNATURE Employee signature below constitutes employee's understanding of the position’s essential duties, qualifications/requirements, necessary knowledge, skills, and abilities. Employee__________________________________ Date_____________ 9  CITY OF OCONOMOWOC JOB DESCRIPTION CAPTAIN OF POLICE REPORTS TO: Public Safety Director GENERAL STATEMENT OF DUTIES: The Captain of Police is responsible for coordinating and supervising all phases and operations of the City of Oconomowoc Police Department to protect life and property. The Captain of Police directs and manages the activities of the Criminal Investigation Division, Dispatch, Clerical, Evidence/Property and Lieutenant. The Captain of Police is on-call on a 24 hour basis, is second in command of the department, and fulfills the duties of Chief of Police in their absence. EXAMPLES OF DUTIES: 1. Directs and coordinates the activities of the division to which assigned. • Adjusts and assigns personnel according to crime trends, workload, or special events. • Sets goals and objectives for assigned divisions. • Handles grievances and disciplinary matters at his/her level of command. • Oversees or manages major crime scenes, incidents, or disasters. • Maintains productivity at an acceptable level. • Accepts the responsibility of his/her command. • Maintains a high degree of integrity in public and private life so command effectiveness is not compromised. • Keeps the Public Safety Director apprised on matters of importance. • Prepares factual, clear, concise, written reports with specific recommendations. • Plans and supervises programs involving crime prevention and detection. 2. Prepares annual budget. • Requests personnel and equipment according to department and community needs. • Monitors budget to maintain monthly rate of expenditures. • Recommends cost savings programs. 3. Maintains proper records. • Receives and files all department or division reports and communications. • Maintains workable division files. • Administers control and approval of all reports. • Records activities of all personnel within the division. • Maintains confidentiality and security for all records under his/her control. 4. Recommends training needs. • Maintains an educational and training level to effectively and efficiently administer the division. • Improves productivity through training. • Stays aware of deficiencies and requests training to correct problem areas. 5. Utilizes team concept as an administrative tool. • Participates in various department and City teams. • Provides input to staff meetings and to the drafting of new or revised policies or procedures. • Effectively utilizes input from subordinates in the development of policy or procedure. • Holds monthly supervisor's meetings. Revised Dec 2016 Page 1 of 3 X:\Job Description/New/PoliceCaptain2016 10 6. Evaluates personnel. • Reviews and evaluates on a regular basis the performance of subordinate departmental employees. • Evaluates probationary personnel monthly. 7. Maintains open communication with employees, sworn personnel and supervisors. • Disseminates department General Orders, Special Orders and Directives. • Interprets policy and procedures and follows through on implementation. 8. Makes inspections of division personnel, equipment, and building/garage facilities. • Periodically inspects policies and procedures in order to continually improve performance and to be cost effective. • Monitors all reports to see if they conform to department guidelines. • Monitors the use of all buildings, grounds, equipment and vehicles under their command and takes appropriate action to correct any misuse or negligence. 9. Makes public presentations and deals with the public on an individual basis. • Gives presentations to civic and governmental organizations as required. • Attends and makes presentations at City Council meetings as required. • Answers citizen calls and complaints. 10. Performs other duties as assigned. QUALIFICATIONS: Education and Experience: • Required to be certified by the State of Wisconsin Law Enforcement Standards Board and have a minimum of 60 credits from an accredited college or university. • Must have twelve (12) years experience as a full-time police officer with at least three (3) years experience in the rank of sergeant or above. • Specialized management training i.e. Northwestern Staff and Command, FBI National Academy or Southern Police Institute also desired but not required. Necessary Knowledge, Skills, and Abilities: • Comprehensive knowledge of the principles and practices of modern police administration. • Thorough knowledge of the rules and regulations of the department. • Comprehensive knowledge of police science, organization and operation as applied to field patrol activity, crime prevention, traffic problems, detective activities and other aspects of police work. • Thorough knowledge of police records and their use in the solution of police problems. • Thorough knowledge of budgetary, personnel, and general administrative principles and practices. • Thorough knowledge of the standards by which the quality of police services is evaluated. • Excellent leadership skills and ability to command respect of members of the department and direct and supervise their work. • Excellent communication skills (oral and written). • Ability to establish and maintain working relationships with other City departments, co- workers, and the public. • Ability to analyze complex police problems and situations and to adopt quick, effective and reasonable courses of action with due regard to surrounding hazards and circumstances. • Ability to prepare and supervise the preparation of clear, accurate and comprehensive reports and recommendations. • Proficient with computers and related software. Revised Dec 2016 Page 2 of 3 X:\Job Description/New/PoliceCaptain2016 11  • Good physical condition. PHYSICAL DEMANDS: The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger; handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; stoop, kneel, or crouch; talk or hear. Employee must have the physical ability to engage in all police functions including rescue or performing other public safety functions. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience, oral interview, reference check and job related test may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of the specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. EMPLOYEE SIGNATURE Employee signature below constitutes employee's understanding of the position’s essential duties, qualifications/requirements, necessary knowledge, skills, and abilities. Employee__________________________________ Date_____________ Revised Dec 2016 Page 3 of 3 X:\Job Description/New/PoliceCaptain2016 12