City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | October 16, 2018 | 6:00 PM 1. CALL TO ORDER 2. EXECUTIVE SESSION A. Consideration of a motion to recess into an executive session to discuss personnel matters of non-elected personnel pursuant to the exception provided in K.S.A.75-4319(b)(1) regarding the Internal Auditor Position. (City Council) Staff Contact: Dianna Wright B. Consideration of a motion to recess into an executive session for preliminary discussions related to acquisition of property pursuant to the exception provided in K.S.A.75-4319(b)(6) regarding the 159th Street and Pflumm Road Improvements Project, PN 3-C-022-18. Staff Contact: Ron Shaver C. Consideration of a motion to recess into an executive session for consultation with the City’s attorneys which would be deemed privileged in the attorney/client relationship pursuant to the exception provided in K.S.A. 75-4319(b)(2) pertaining to a development agreement and for preliminary discussions related to the acquisition of property pursuant to the exception provided in K.S.A. 75-4319(b)(6) regarding the acquisition of property in northwest Olathe. Staff Contact: Ron Shaver D. Consideration of a motion to recess into an executive session for consultation with the City’s attorneys which would be deemed privileged in the attorney/client relationship pursuant to the exception provided in K.S.A. 75-4319(b)(2) pertaining to a design-build contract. Staff Contact: Ron Shaver E. Consideration of a motion to recess into an executive session for preliminary discussions related to acquisition of property pursuant to the exception provided in K.S.A.75-4319(b)(6) regarding the acquisition of property in west Olathe. Staff Contact: Ron Shaver and Beth Wright 3. RECONVENE FROM EXECUTIVE SESSION 4. BEGIN TELEVISED SESSION – 7:00 P. M. Page 1 of 10 City Council Meeting Agenda October 16, 2018 5. PLEDGE OF ALLEGIANCE 6. SPECIAL BUSINESS A. Recognition of the 2018-2019 Olathe Teen Council members. Staff Contact: Brenda Long B. Consideration of Resolution No. 18-1090 reappointing a member to the Planning Commission. Staff Contact: Karen Hooven Attachments: Planning Commission reappointment resolution.doc C. Consideration of Resolution No. 18-1091 appointing members to the Mahaffie Stagecoach Stop & Farm Foundation Board. Staff Contact: Karen Hooven Attachments: Mahaffie Foundation Board appointments resolution.doc 7. CONSENT AGENDA A. Consideration of City Council meeting minutes for October 2, 2018. Staff Contact: Dianna Wright and David Bryant Attachments: City Council meeting minutes for October 2, 2018.pdf B. Consideration of authorization for Mayor Copeland to attend the 87th Winter Meeting of the U.S. Conference of Mayors in Washington, DC, January 23 - 25, 2019. Staff Contact: Brenda Long Attachments: 2019 Conference of Mayors.pdf C. Consideration of a pre-development agreement with Sunflower Olathe 1, LLC. Staff Contact: Ron Shaver Attachments: 200 W. Santa Fe - Sunflower pre-development agreement 10.16.2018 Page 2 of 10 City Council Meeting Agenda October 16, 2018 D. Consideration of a real estate contract and lease agreement with Bank of Blue Valley. Staff Contact: Ron Shaver and Mary Jaeger Attachments: BBV real estate contract - 1235 E. Santa Fe Street - 10.16.2018 E. Consideration of Resolution No. 18-1092 expressing the intent to issue industrial revenue bonds on behalf of Woodsonia Real Estate Inc. for the West Market Project. (Sales Tax Exemption Only).. Staff Contact: Dianna Wright and Emily Vincent Attachments: Attachment A Application Attachment B Resolution 18-1092.pdf F. Consideration of the 2018 Subrecipient Agreements for Olathe’s Community Development Block Grant (CDBG) projects. Staff Contact: Michael Meadors and Kathy Rankin Attachments: Community Enhancement - Subrecipient Agreement with city Agreement between County and City of Olathe G. Consideration of Resolution No. 18-1093, PLN18-0006, requesting the City’s consent to the enlargement of Consolidated Main Sewer District (College Meadows, 5th Plat). Staff Contact: Aimee Nassif and Daniel Fernandez Attachments: PLN18-0006_Resolution PLN18-0006_Exhibit A PLN18-0006_Map PLN18-0006_RequestLetter Page 3 of 10 City Council Meeting Agenda October 16, 2018 H. Request for the acceptance of the dedication of land for public easements and right-of-way for a final plat for Willow Crossing East, Second Plat (FP18-0028) containing 22 single-family lots and 3 common tracts on 12.24± acres; located south of the intersection of S. Parkhill Street and 146th Street. Planning Commission recommends approval 5-0. Staff Contact: Aimee Nassif and Zach Moore Attachments: FP18-0028_Staff Report FP18-0028_Location Map FP18-0028_Plat FP18-0028_PC Minutes I. Request for the acceptance of the dedication of land for public easements and right-of-way for a final plat for Willow Crossing, Third Plat (FP18-0029) containing 16 single-family lots and 3 common tracts on 6.68± acres; located along the east side of S. Pflumm Road, approximately ¼ mile north of its intersection with 151st Street. Planning Commission recommends approval 5-0. Staff Contact: Aimee Nassif and Zach Moore Attachments: FP18-0029_Staff Report FP18-0029_Location Map FP18-0029_Plat FP18-0029_PC Minutes J. Request for the acceptance of the dedication of land for public easements and right-of-way for a final plat for Willow Crossing, Fourth Plat (FP18-0030) containing 40 single-family lots and 3 common tracts on 19.83± acres; located on the southeast corner of the intersection of W. 143rd Street and S. Pflumm Road. Planning Commission recommends approval 5-0. Staff Contact: Aimee Nassif and Zach Moore Attachments: FP18-0030_Staff Report FP18-0030_Location Map FP18-0030_Plat FP18-0030_PC Minutes Page 4 of 10 City Council Meeting Agenda October 16, 2018 K. Request for the acceptance of the dedication of land for public easements and right-of-way for a final plat for Crestwood Village, Second Plat (FP18-0031) containing 25 lots and 3 common tracts on 14.34± acres; located in the vicinity of 130th Street and Black Bob Road. Planning Commission recommended approval 5-0. Staff Contact: Aimee Nassif and Kim Hollingsworth Attachments: FP18-0031_Staff Report FP18-0031_Location Map FP18-0031_Plat FP18-0031_PC Minutes L. Consideration of Consent Calendar. Staff Contact: Mary Jaeger and Beth Wright Attachments: Consent Calendar - 101618 M. Consideration of Amendment No. 1 to the Agreement with Gould Evans for design services for the Indian Creek Library project, PN 6-C-001-17. Staff Contact: Mary Jaeger and Beth Wright Attachments: 6-C-001-17_A_Amendment 1 6-C-001-17_B_Project Fact Sheet N. Consideration of Professional Service Agreement with TREKK Design Group LLC for the Cedar Creek Sanitary Sewer Sub-Basin C-15 Study Project, PN 1-C-041-18. Staff Contact: Mary Jaeger and Beth Wright Attachments: 1-C-041-18_A_PSA_TREKK 1-C-041-18_B_Project Fact Sheet 1-C-041-18_C_Project Location Map O. Consideration of Resolution No. 18-1094 authorizing the Fire Station #8 Improvements Project, PN 6-C-009-18. Staff Contact: Mary Jaeger and Beth Wright Attachments: 6-C-009-18_A_Resolution 18-1094 6-C-009-18_B_Project Fact Sheet 6-C-009-18_C_Project Location Map Page 5 of 10 City Council Meeting Agenda October 16, 2018 P. Consideration of Resolution No. 18-1095 authorizing the purchase of land for a public park and Fire Station #8. Staff Contact: Mary Jaeger, Beth Wright, Michael Meadors and Jeff DeGraffenreid Attachments: A_Resolution 18-1095 B_Location Map Q. Consideration of award of contract to KC Irrigation Specialists for the installation of an irrigation system at Lake Olathe for the Parks and Recreation Department. Staff Contact: Michael Meadors and Amy Tharnish Attachments: Irrigation System - Bid Tabulation.pdf R. Acceptance of proposals and consideration of award of contracts to Douglas Pump Services and Letts, Van Kirk & Associates for water and wastewater pump repair and well maintenance for the Environmental Services Division of Public Works. Staff Contact: Mary Jaeger and Amy Tharnish Attachments: W & WW Pump Repair & Well Maint - Proposal Composite Score Sheet.pdf S. Consideration of award of contract to Midland Scientific and Thermo Fisher Scientific for the purchase of laboratory supplies for the Environmental Services Laboratory Division of Public Works. Staff Contact: Mary Jaeger and Amy Tharnish Attachments: Laboratory Supplies - Bid Tabulation.pdf T. Acceptance of bids and consideration of award of contracts to Custom Lighting Services, LLC. dba Black & McDonald and Marc One Electric Co., Inc. for Electrical Lighting Maintenance for Parks and Recreation. Staff Contact: Michael Meadors and Amy Tharnish Attachments: Electrical Lighting Maintenance - Proposal Composite Score Sheet.pdf 8. NEW BUSINESS-PUBLIC WORKS Page 6 of 10 City Council Meeting Agenda October 16, 2018 A. Consideration of Ordinance No. 18-47 approving an engineer’s survey and authorizing the acquisition of land for the Santa Fe Street and Ridgeview Road Geometric Improvements Project, PN 3-C-083-15. Staff Contact: Mary Jaeger, Beth Wright and Ron Shaver Attachments: 3-C-083-15_A_Project Location Map 3-C-083-15_B_Ordinance No 18-47 Action needed: Consider a motion to approve or deny. B. Consideration of Ordinance 18-48 (UDO18-0001) for Unified Development Ordinance Amendments. Staff Contact: Aimee Nassif and Shelby Ferguson Attachments: UDO18-0001_Staff Report UDO18-0001 Quick Reference Exhibit UDO18-0001_UDO Amendments Exhibit UDO18-0001_PC Minutes UDO18-0001_Ordinance 18-48 Action needed: Consider motion to concur and approve; deny (5 positive votes required), or return to the Planning Commssion. 9. NEW BUSINESS-ADMINISTRATION A. Consideration of Ordinance No. 18-49 authorizing issuance of the City’s taxable Industrial Revenue bonds in an amount not to exceed $102,000,000 to Garmin Realty, LLC, Series 2018, for the construction of a 750,000 sq. ft. manufacturing and distribution facility (Garmin Realty, LLC Project). Staff Contact: Dianna Wright and Emily Vincent Attachments: Attachment A Resolution No. 17-1009 Attachment B Ordinance No. 18-49 Action needed: Consider a motion to approve or deny. Page 7 of 10 City Council Meeting Agenda October 16, 2018 B. Consideration of Ordinance No. 18-50 authorizing issuance of the City’s taxable Industrial Revenue bonds in an amount not to exceed $8,000,000 to Fremato USA, Inc. (TVH office project), Series 2018, for the construction of a 36,000 sq. ft. office space addition. Staff Contact: Dianna Wright and Emily Vincent Attachments: Attachment A Resolution No. 18-1077 Attachment B Ordinance No. 18-50 Action needed: Consider a motion to approve or deny. C. Consideration of Ordinance No. 18-51 authorizing issuance of the City’s taxable Industrial Revenue bonds in an amount not to exceed $3,000,000 to RoKC Olathe Property, LLC, Series 2018, for the construction of a 33,000 sq. ft. building at 623 N. Central St. to create a Rock Climbing Facility. (Sales Tax Exemption only). Staff Contact: Dianna Wright and Emily Vincent Attachments: Attachment A Resolution No. 18-1037 Attachment B Ordinance No. 18-51 Action needed: Consider a motion to approve or deny. D. Consideration of Ordinance No. 18-52 authorizing issuance of the City’s taxable Industrial Revenue bonds in an amount not to exceed $30,000,000 to Sun Life Assurance Company of Canada, Series 2018, for the construction of a 567,115 sq. ft. warehouse and distribution facility (I-35 Logistics Park Building C Project). Staff Contact: Dianna Wright and Emily Vincent Attachments: Attachment A Resolution No. 13-1028 Attachment B Ordinance No. 18-52 Action needed: Consider a motion to approve or deny. 10. NEW CITY COUNCIL BUSINESS 11. END OF TELEVISED SESSION 12. GENERAL ISSUES AND CONCERNS OF CITIZENS 13. CONVENE FOR PLANNING SESSION Reports are prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. Page 8 of 10 City Council Meeting Agenda October 16, 2018 A. REPORTS 1. Report on the Woodland Road, K-10 to College Boulevard, Improvements Project, PN 3-C-041-18. Staff Contact: Mary Jaeger and Beth Wright Attachments: 3-C-041-18_A_Project Fact Sheet 3-C-041-18_B_Project Location Map 2. Report on the City Facilities Expansion Infrastructure Improvements Project, PN 6-C-031-18. Staff Contact: Mary Jaeger and Beth Wright Attachments: 6-C-031-18_A_Project Fact Sheet 6-C-031-18_B_Project Location Map 3. Quarterly Procurement Report - 3rd Quarter 2018. Staff Contact: Dianna Wright and Amy Tharnish Attachments: Quarterly Procurement Report - 3rd Qtr 2018 B. DISCUSSION ITEMS 1. Discussion regarding a proposed STAR Bond Project Plan for the Olathe 151st Street STAR Bond District.. Staff Contact: Ron Shaver and Daniel Yoza 2. Discussion Regarding the 2019/2020 Comprehensive Listing of Fees and Charges. Staff Contact: Dianna Wright and Matthew Randall Attachments: Attachment A) 2019-2020 Fee Resolution Attachment B) 2019 2020 Explanation of Fees Attachment C) 2019 2020 Comprehensive Listing of Fees 3. Public Works Department Activities and Initiatives. (15 mins) Staff Contact: Mary Jaeger 14. EXECUTIVE SESSION 15. RECONVENE FROM EXECUTIVE SESSION Page 9 of 10 City Council Meeting Agenda October 16, 2018 16. ADDITIONAL ITEMS 17. ADJOURNMENT Page 10 of 10