Arts Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Arts Commission Contact: Stephanie Johnson 360.709.2678 Thursday, November 9, 2017 4:00 PM Room 100 - The Olympia Center Special Meeting - Fall Retreat 1. CALL TO ORDER The meeting was called to order at 4:25 p.m. 1.A ROLL CALL Present: 7 - Chair Stacy Hicks, Vice Chair Marygrace Goddu, Commissioner Timothy Grisham, Commissioner Ron Hinton, Commissioner Kathy Murray, Commissioner Katie Nelson and Commissioner Katherine Williams Absent: 1 - Commissioner Diana Fairbanks 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 17-1127 Approval of October 12, 2017 Arts Commission Minutes The minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS - None 6. BUSINESS ITEMS 17-1126 Olympia Arts Commission Fall Retreat 4-5pm - Community Vitality Index presentation with Kyle Wiese of the Economic Development Council: Mr. Wiese shared the Community Vitality Index (CVI) tool with the Commission. Members encouraged use of the information as much as possible to share the benefits of the arts on our economy. 5-5:30pm - Social Time/Dinner City of Olympia Page 1 Arts Commission Meeting Minutes November 9, 2017 5:30-6:30pm - Arts Walk Recap with Arts Program Specialist Angel Nava: Ms. Nava's analysis of the fall event opened discussion on ways to improve the event. Commissioner Grisham suggested gathering maps the Monday following Arts Walk to help with event count. Commissioner Goddu referenced the works of Edward Tufte in regards to redesigning the Arts Walk map, space suggestions were made to help support emerging artists, and greater school participation was encouraged. 6:30-7pm - Arts Commission 2018 leadership and committee structure: Commissioners discussed leadership and agreed the intent is to cycle Commissioners through two years of leadership, beginning with Vice-Chair. Commissioners also determined to replace the current committee structures of Community Events and Outreach and Art in Public Places with project-based committees, still meeting in advance of the Commission meetings. Grants: Commissioners Goddu, Grisham and Hicks Crossings: Commissioners Goddu and Grisham Percival Kick-off Event: Commissioners Murray and Williams 7-8pm - 2018 Work Plan brainstorm: Commissioners reviewed the 2017 Work Plan and Municipal Art Plan budget, making changes for review in December. The Commission moved to retain Commissioner Hicks for a second term as Chair, with Commissioner Grisham serving as Vice-Chair in 2018 and Chair in 2019. The motion carried by the following vote: Aye: 5 - Vice Chair Goddu, Commissioner Hinton, Commissioner Murray, Commissioner Nelson and Commissioner Williams Absent: 1 - Commissioner Fairbanks Abstained: 2 - Chair Hicks and Commissioner Grisham 17-0929 ARCH Program Progress Report Ms. Johnson shared a presentation and informational materials that have been provided to participants in the ArCH process. Commissioner Goddu filled in content from her experience on the Resource Committee. Commissioners engaged in meaningful dialogue regarding equity in and access to the arts in OIympia. The report was received. 7. REPORTS - None 8. OTHER TOPICS - None 9. ADJOURNMENT City of Olympia Page 2 Arts Commission Meeting Minutes November 9, 2017 Chair Hicks adjourned the meeting at 7:55 p.m. City of Olympia Page 3