Arts Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Arts Commission Contact: Stephanie Johnson 360.709.2678 Thursday, December 14, 2017 6:00 PM Room 112 1. CALL TO ORDER Chair Hicks called the meeting to order at 6:00 p.m. 1.A ROLL CALL Present: 8 - Chair Stacy Hicks, Vice Chair Marygrace Goddu, Commissioner Timothy Grisham, Commissioner Diana Fairbanks, Commissioner Ron Hinton, Commissioner Kathy Murray, Commissioner Katie Nelson and Commissioner Katherine Williams OTHERS PRESENT Councilmember Clark Gilman Arts Program Specialist Angel Nava 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 17-1258 Approval of November 9, 2017 Arts Commission Minutes The minutes were approved. 4. PUBLIC COMMENT Tobias Gurl noted interest in the work of the Arts Commission. 5. ANNOUNCEMENTS Commissioners shared information about past and upcoming arts events. 6. BUSINESS ITEMS 17-1243 Approval of Arts Walk cover artists spring and fall of 2018 Ms. Nava presented the work of the jury: artist Laura Yu for spring, Mark Larson for fall, City of Olympia Page 1 Arts Commission Meeting Minutes December 14, 2017 with alternates Darcy Goedecke and Veta Bakhtina, respectively. Commissioner Grisham noted that while these four applicants rose to the top among the three jurors (Mr. Grisham, Audrey Henley and Loralin Toney), the pool of 24 applicants was a really good group. Commissioner Nelson moved, seconded by Commissioner Fairbanks, to approve the jury’s recommendation of one artist and one alternate artist each for spring and fall 2018. The motion carried by the following vote: Aye: 7 - Chair Hicks, Vice Chair Goddu, Commissioner Fairbanks, Commissioner Hinton, Commissioner Murray, Commissioner Nelson and Commissioner Williams Abstained: 1 - Commissioner Grisham 7. REPORTS 17-1248 Commission Items 1.1 Municipal Art Plan to City Council - Ms. Johnson shared an updated version of the Municipal Art Plan (MAP) for review. Chair Hicks requested that Commissioners come to the January meeting prepared to review both the MAP and the 2018 Work Plan. 1.6 Commission Retreat/Work Session - Done 2.8 Northwest Public Art Conference - Done The report was received. 17-1020 Community Events & Outreach 1.4 Arts Center Support - Commissioner Hinton shared updates on the efforts of the Olympia Artspace Alliance. 1.5 Support Creative District - Ms. Johnson noted the application for Creative District recognition is projected to go out 1st quarter of 2018. 1.7 Expressive Enhancement of Downtown - Ms. Johnson shared there will be an open house for the Downtown Street Improvements on January 25. Public artist Ellen Sollod is on the design team. 1.8 Proposal for Arts Organizations Granting Program - Ms. Johnson shared a very loose draft based on the Olympia Neighborhood Matching Grant form. Commissioners Grisham, Goddu and Hicks asked for an electronic version in order to edit and refine. 2.1 Arts Walk 54 & 55 - Ms. Nava updated on the new electronic application process and new printed materials for the spring event. 2.3 Arts & Heritage Day at the Capitol - Ms. Johnson shared that arts program volunteer Ricky Santiago will be making constituent and legislative appointments for the February 7 event. 2.6 Poet Laureate - Ms. Johnson distributed the Poet Laureate work plan to date and the 4 haiku poems to be stamped into the concrete of the upcoming isthmus hardscape project. Commissioners shared approval of the poems. The report was received. City of Olympia Page 2 Arts Commission Meeting Minutes December 14, 2017 17-1021 Art in Public Places Committee 1.2 Music Out Loud - Commissioner Grisham shared the Call for Musicians and noted staff was working on the associated insurance issues to reduce barriers to participation. Commissioner Nelson has agreed to join that jury. 1.3 City Gateways - Commissioner Fairbanks shared the draft outreach schedule for development of the Call for Art. Commissioner Nelson joined Commissioners Goddu and Grisham in the the Art Crossings work group, which will meet in January. 2.2 Public Art Assessment - Done. Ms. Johnson reported Parks summer seasonal Derrick Belevieu has completed his work for the year and was successful in cleaning most of the public art collection this summer, and addressed some delayed maintenance issues as well. 2.4 Traffic Box Mural Wrap Public Art Project - Ms. Nava noted there will be traffic box images for Commission approval at the January meeting. 2.5 Percival Plinth Project - Commissioners Fairbanks, Hinton and Nelson have agreed to be on the jury for the project. 2.7 Implementation of Temporary Display of Art at City Hall & Programming - As insurance proved to be a barrier to applicants during the first call for curators, Ms. Johnson made some inquiries which determined that curators would not need insurance if staff installed the exhibition. Commissioner Goddu suggested looking into a professional preparator on installer for that task. Staff will follow up. The report was received. 17-1242 ArCH Program Report Commisisoner Goddu reported out on the major themes proposed at the final Resource Committee meeting for the ArCH assessment. Ms. Johnson noted Assistant City Manager Jay Burney would be making a presentation to the Commission at the January meeting. The report was received. 8. OTHER TOPICS - None 9. ADJOURNMENT The meeting was adjourned at 7:10 p.m. City of Olympia Page 3