Arts Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Arts Commission Contact: Stephanie Johnson 360.709.2678 Thursday, February 10, 2022 6:00 PM Online or Via Phone Register to attend: https://us02web.zoom.us/webinar/register/WN_H0GeF245RUeLHuoI3BBkvA 1. CALL TO ORDER Chair Burlingame called the meeting to order at 6:01 p.m. 1.A ROLL CALL Present: 6 - Chair Jim Burlingame, Vice Chair Kathryn Dorgan, Commissioner Frederick Dobler, Commissioner Shameka Gagnier, Commissioner Jace Hoag and Commissioner Kathy Murray Absent: 2 - Commissioner Joe Batt and Commissioner Rose Clifthorne 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 3.A 22-0125 Approval of January 13, 2022 Arts Commission Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Commissioners shared information about past and upcoming arts events. 6. BUSINESS ITEMS 6.A 22-0139 Get to Know Volunteers in Paint Volunteers in Paint started in 2014 as a response to hate crimes and downtown blight. Co-founder Anna Schlecht provided an overview of projects since then and shared a vision for the future, including linking mural locations to potential festival or gathering sites. Inviting participation from Commissioners, Schlecht identified areas of challenge regarding downtown murals such as insurance for artists, fair fees, and a lack of City of Olympia Page 1 Arts Commission Meeting Minutes February 10, 2022 representation among artists of color. She also noted the mural inventory on the City website is a challenge to maintain and expand information housed there. Commissioners and staff expressed appreciation for the program and identified ways in which the upcoming Work Plan is already poised to support some of those efforts. The discussion was completed. 6.B 22-0126 Recommendation of 2022 Arts Commission Work Plan and Municipal Art Plan Commissioner Dobler moved, seconded by Commissioner Gagnier, to forward the 2022 Arts Commission Work Plan and Municipal Art Plan to the Community Livability and Public Safety Committee with a recommendation for approval. The motion passed. 6.C 22-0128 Review of Grants to Arts and Culture Organizations Process Commissioners reviewed proposed changes to the grants screening form presented by Commissioner Murray and staff. Commissioners provided feedback and asked staff to send a test of the form to Commissioners following revisions. The discussion was completed. 6.D 22-0127 Arts Commission Candidate Screening and Recommendation Commissioners shared their top ranked candidates to the Arts Commission in order. Together, Commissioners determined the applicant list. Commissioner Gagnier moved, seconded by Commissioner Dobler, to recommend applicants 1, 3, 4, 2 and 6 for the Arts Commission to the Community Livability and Public Safety Committee review, in that order. The motion passed. 7. REPORTS 7.A 22-0130 Committee Report Ms. Johnson reported a Call for Graphics for the joint PBIA/Arts Commission Art Adventure project would soon be released and said final revisions had been received for the Artist in Residence flyer. The report was received. 7.B 22-0132 Staff Report Ms. Johnson reported there were thirteen participants in the Poet Laureate's Poetry in Everyday Life Workshop, and it was well received. She noted the upcoming Armory Housewarming is scheduled for March 19 from 1-4 p.m., and shared a project video clip. She indicated Harlequin Productions was unable to accept the GACO grant as approved due to the cost of additional insurance coverage requested by the City. Commissioners City of Olympia Page 2 Arts Commission Meeting Minutes February 10, 2022 asked staff to check if it were possible to provide the funds to the other grant recipient who was awarded less than their request. The report was received. 8. OTHER TOPICS - None 9. ADJOURNMENT The meeting was adjourned at 8:13 p.m. City of Olympia Page 3