City Council

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 City Council Information: 360.753.8244 Monday, November 7, 2016 6:00 PM Council Chambers Special Study Session 1. ROLL CALL Present: 7 - Mayor Cheryl Selby, Mayor Pro Tem Nathaniel Jones, Councilmember Jessica Bateman, Councilmember Jim Cooper, Councilmember Clark Gilman, Councilmember Julie Hankins and Councilmember Jeannine Roe 2. BUSINESS ITEM 2.A 16-1216 Continued Discussion of the 2017 Operating Budget Mayor Selby noted the preliminary budget was presented at the October 25 City Council meeting. City Manager Steve Hall reviewed the goals and agenda for the Study Session and emphasized this meeting is not where the budget will be balanced. The goals are to focus on the General Fund; describe changes from 2016-2017; identify and address questions, issues or tradeoffs; prepare for the public hearing on November 15; and budget deliberations on November 22. The agenda includes discussion and questions regarding lodging tax, revenues, utilities, impact fees and the overall 2017 General Fund. Councilmember Hankins discussed the lodging tax process and the Lodging Tax Advisory Committee recommendations. Administrative Services Director Jane Kirkemo reviewed revenue assumptions and focused on sales tax, Olympia Metropolitan Park District revenues, development fees, business license revenue, utility tax and property tax. Mr. Hall reviewed the 2017 General Fund and what has been added to the 2017 baseline operating budget to include an Olympic Region Clean Air Agency (ORCAA) fee Increase, a Downtown Ambassador wage increase, Community Court building utilities and sidewalk repair. Mr. Hall reviewed the 2017 unfunded one-time items including fire protective gear, Comprehensive Plan implementation, hazard trees and an arts/cultures program enhancement. City of Olympia Page 1 City Council Meeting Minutes November 7, 2016 Mayor Selby clarified the art/cultures enhancement item. Mayor Pro Tem Jones discussed wanting to support the Olympia Historical Society Journal. Mayor Selby and Mayor Pro Tem Jones discussed putting a placeholder in the budget for the Downtown Strategy. Mr. Hall reviewed the 2017 unfunded operations including downtown sanitation clean team, prosecution services, EDC/NCD Contracts, encampment cleanup, and fire equipment. Councilmember Cooper requested $5,000 be added for the Dispute Resolution Center as past funding was cut. He also requested $100,000 for Council legislative resources and advocacy. Mr. Hall reviewed the timeline for upcoming meetings: November 15/public hearing November 16/Finance Committee review November 22/Council deliberations December 6/Budget ordinances - first reading December 13/Budget ordinances - second reading Police Chief Ronnie Roberts discussed having a Police Department that reflects community expectations. He reviewed what is needed to fulfill commitments related to trust, community policing, transparency, accountability, training and hiring. The Chief discussed his commitment to fulfilling the expectations discussed and noted building trust takes people and time. Mr. Hall discussed taking the needs outlined in Chief Roberts’ presentation to the community and develop outcomes before dollar amounts and FTEs are added to the requests. Councilmembers asked clarifying questions throughout the presentations. The discussion was completed. 3. ADJOURNMENT The meeting adjourned at 8:17 p.m. City of Olympia Page 2