Civil Service Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Civil Service Commission Contact: Tami Micheau 360.753.8343 Tuesday, October 21, 2014 8:30 AM Room 112 1. CALL TO ORDER The meeting was called to order at 8:35 a.m. 1.A ROLL CALL Chair Villegas-Bremer was present by phone. Commissioner Callner acted as Chair Designate. Present: 3 - Chair Linda Villegas Bremer, Commissioner Reiko Callner, and Commissioner Oscar Soule STAFF PRESENT Amy Cleveland, Chief Examiner/Secretary Tami Micheau, Human Resources Greg Wright, Deputy Fire Chief 2. APPROVAL OF MINUTES 2.A 14-1031 Approval of August 19, 2014 Civil Service Commission Meeting Minutes The minutes were approved. 3. BUSINESS ITEMS 3.A 14-1034 Approval of Entry Level Police Officer Register Ms. Micheau reported 45 candidates were processed through Phase 1 testing and interviews. Three candidates passed all tests and were placed on the Entry Level Police Register. Commissioner Soule asked whether, once candidates reach the register, there is any sense of what proportion of people end up staying available to the City. Ms. Cleveland explained that most candidates don't pass the background investigation. Commissioner Soule moved, seconded by Chair Villegas Bremer, to approve the register. The motion carried by the following vote: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule City of Olympia Page 1 Civil Service Commission Meeting Minutes October 21, 2014 3.B 14-1035 Approval of Entry Level Firefighter Register Ms. Micheau reported the applicant list from Bates Technical College contained 202 names. Sixteen applicants were invited to Phase 1 testing, 12 of those candidates participated in the Phase 1 suitability assessment, and 10 passed. Those 10 candidates were invited to oral interviews and 2 successfully passed. Commissioner Soule moved, seconded by Chair Villegas Bremer, to approve the register. The motion carried by the following vote: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 3.C 14-1036 Extension of Promotional Fire Lieutenant Register Ms. Cleveland reported the Civil Service Rules allow for promotional registers to be extended for an additional year. Four candidates remain on the 2013 register, and not many people would be newly eligible to test if another promotional exam was held in 2014. Commissioner Callner asked how it is possible to promote people into the position next year. Mr. Wright responded that there are two issues; anticipated retirements, and one of those on this list is currently a paramedic; and due to a shortage of paramedics, the Fire Department has held off on promoting. Chair Villegas Bremer moved, seconded by Commissioner Soule, to extend the register. The motion carried by the following vote: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 3.D 14-1037 Classification Specification Change to Line Medical Officer Ms. Cleveland reported this change is mostly a title change from Line Medical Officer to Paramedic Training Officer. The only other change noted is under "Experience / Education", which states within 12 months of appointment approval from Medic One to function as an OTEP evaluator. The Medical Services Officer pointed out that people need 18 months to obtain that approval. Chair Villegas-Bremer asked if this position includes training as well as other duties. Mr. Wright responded that this classification's duties include being a regular paramedic responding on the shift and having medical training responsibilities for the shift. Commissioner Soule asked if this could be reworded to allow for instances where classes aren’t necessarily available within the 18 months. Mr. Wright suggested “18 months after the first available Thurston County Medic One Instructor Evaluator Class”. Commissioner Callner noted agreement with the suggested language. City of Olympia Page 2 Civil Service Commission Meeting Minutes October 21, 2014 Chair Villegas Bremer moved, seconded by Commissioner Soule, to approve the class specification. The motion carried by the following vote: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 3.E 14-1038 OFD Paramedic Training Officer Testing Ms. Cleveland reported the Paramedic Training Officer process being proposed is very similar to the one used for other training positions. The rules require an oral and a written, so in this case the process includes an oral interview and a written assignment along with a presentation. The final score weights are 40% for the oral interview and 60% for the written assignment/presentation. Chair Villegas-Bremer asked who creates the questions and criteria for the test. Ms. Cleveland indicated she works with the Fire Department to come up with questions and criteria. Mr. Wright added that the questions will likely have something to do with the Thurston County’s established OTEP (Ongoing Training and Evaluation Program), EMT training process. It’s not solely being created inside Olympia Fire Department; it’s leaning on a process already in place for training EMT’s throughout Thurston County. Commissioner Soule moved, seconded by Chair Villegas Bremer, to approve the testing. The motion carried by the following vote: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 4. ADJOURNMENT The meeting was adjourned at 9:05 a.m. City of Olympia Page 3