Finance Committee

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Finance Committee Information: 360.753.8244 Wednesday, January 20, 2021 5:30 PM Online and Via Phone Attend: https://us02web.zoom.us/webinar/register/WN_ag9z0HF3TnCwmdLhbmTf-A 1. CALL TO ORDER Chair Cooper called the meeting to order at 5:30 p.m. 2. ROLL CALL Present: 3 - Chair Jim Cooper, Committee member Cheryl Selby and Committee member Lisa Parshley 3. APPROVAL OF AGENDA The agenda was approved. 4. PUBLIC COMMENT - None 5. APPROVAL OF MINUTES 5.A 21-0080 Approval of December 16, 2020 Finance Committee Meeting Minutes The minutes were approved. 6. COMMITTEE BUSINESS 6.A 21-0073 Budget Snapshot - City of Olympia Centralized Fleet Program Finance Director Nanci Lien described how Centralized Fleet is managed by Public Works Operations and Finance Business Administration. She explained that by having a centralized fleet program, the City has the benefit of standardization with purchasing processes, along with the stability and predictability for operations and budgeting. Ms. Lien also noted the City’s Anti-Idling Campaign, established in 2019, produced great results with the Parks Department winning a fierce competition among other City departments by achieving a 75% reduction in idling time. The report was received. 6.B 21-0074 Briefing on Financial and Human Resources Management Information System Project City of Olympia Page 1 Finance Committee Meeting Minutes January 20, 2021 Performance Management Specialist Danelle MacEwen updated the Committee on the progress of the City’s partnering with the Government Finance Officers Association (GFOA) to choose a new Financial and Human Resources Management Information System. The project is called Finally Rid of Green Screen (FROGS). The work on the project began in September 2020 and will culminate in contract negotiations with a new vendor in September 2021. The report was received. 7. REPORTS AND UPDATES City Manager Jay Burney reported the Executive Team is putting together a strategy to be ready if local governments are included in a federal stimulus package. 8. ADJOURNMENT The meeting adjourned at 6:55 p.m. City of Olympia Page 2