Parks and Recreation Advisory Committee

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Parks and Recreation Advisory Contact: Laura Keehan Committee 360.570.5855 Thursday, January 19, 2023 6:00 PM Room 207 Zoom: https://us02web.zoom.us/webinar/register/WN_eW0b3VXYTOyAWkPTX-bW_Q This is a hybrid meeting, you are welcome to attend in-person or virtually. We ask for patience as we navigate hybrid meetings. In-person will be the most reliable option. 1. CALL TO ORDER The meeting was called to order at 6:00 p.m. 1.A ROLL CALL Present: 8 - Chair Maria Ruth, Committee member Brent Barnes, Committee member Daniel Farber, Committee member Jamie Gerken, Committee member Kyle Guzlas, Committee member Kim Murillo, Committee member Alexandrea Safiq and Committee member Tiffany Sandy 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 3.A 23-0054 Approval of October, 20, 2022 Parks and Recreation Advisory Committee Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT The following people spoke: Karen Messmer and Bob Jacobs. 5. ANNOUNCEMENTS 1) PRAC stipend paperwork is due at the end of January, even if a member is opting out. 2) Reminder for PRAC members to complete their Open Public Meeting training. 3) Staff reports will now include two new sections on climate and equity. City of Olympia Page 1 Parks and Recreation Advisory Meeting Minutes January 19, 2023 Committee 6. BUSINESS ITEMS 6.A 23-0068 RFA Impact to Parks Funding City Manager Jay Burney, Finance Director Aaron BeMiller and Parks Director Paul Simmons presented on the potential RFA impacts to Parks funding and potential accounting mechanisms to address these impacts. Committee member Farber moved, seconded by Committee member Murillo, that PRAC will work with staff to create a resolution to forward to City Council recommending that there should not be budget impacts to Parks if an RFA is established. The motion carried by the following vote: Aye: 8 - Chair Ruth, Committee member Barnes, Committee member Farber, Committee member Gerken, Committee member Guzlas, Committee member Murillo, Committee member Safiq and Committee member Sandy 6.B 23-0064 Aquatic Center Briefing Director Simmons, Recreation and Facilities Director Scott River and Deputy Police Chief Sam Costello presented on the continuation of the Aquatic Center Feasibility Study and the potential co-location of an aquatic center, community center, senior center and satellite police station on the Olympia School District property at Harrison Ave and Kaiser Road. Committee member Gerken moved, seconded by Committee member Murillo, to make the recommendation to City Council to continue the Aquatic Study for the Harrison Ave and Kaiser Road property. The motion carried by the following vote: Aye: 8 - Chair Ruth, Committee member Barnes, Committee member Farber, Committee member Gerken, Committee member Guzlas, Committee member Murillo, Committee member Safiq and Committee member Sandy 6.C 23-0056 Recommend one Parks and Recreation Advisory Committee (PRAC) member to the Olympia Metropolitan Park District Advisory Board Parks Planning and Maintenance Director Sylvana Niehuser presented on the OMPD Advisory Committee Charter and the need to fill a vacant seat from PRAC. Committee member Gerken volunteered to join the OMPD Advisory Committee. Committee member Guzlas moved, seconded by Committee member Safiq, to recommend Committee member Gerken join the Olympia Metropolitan Park District Advisory Committee. The motion carried by the following vote: City of Olympia Page 2 Parks and Recreation Advisory Meeting Minutes January 19, 2023 Committee Aye: 8 - Chair Ruth, Committee member Barnes, Committee member Farber, Committee member Gerken, Committee member Guzlas, Committee member Murillo, Committee member Safiq and Committee member Sandy 6.D 23-0057 New PRAC Member Application Screening The Committee recommended candidates E, F, H and K to Council for consideration to join PRAC. Committee member Safiq moved, seconded by Committee member Guzlas, to forward four candidates to Council's Community Livability and Public Safety (CLPS) Committee for interviews. The motion carried the following vote: Aye: 8 - Chair Ruth, Committee member Barnes, Committee member Farber, Committee member Gerken, Committee member Guzlas, Committee member Murillo, Committee member Safiq and Committee member Sandy 6.E 23-0058 Draft Work Plan Review & Elect Chair and Vice-chair The Committee discussed the draft work plan and members requested the following items be added: an update from Recreation, a progress report on the Sensory Garden and an update from the Climate Program Manager. Staff will try to add these items. Committee member Guzlas moved, seconded by Committee member Barnes, to recommend the draft 2023-24 PRAC Work Plan with the requested additions be forwarded to City Council for approval. The motion carried by the following vote: Aye: 8 - Chair Ruth, Committee member Barnes, Committee member Farber, Committee member Gerken, Committee member Guzlas, Committee member Murillo, Committee member Safiq and Committee member Sandy Committee member Safiq volunteered to serve as the PRAC Chair, and Committee member Murillo volunteered to serve as PRAC Vice Chair. Committee member Farber moved, seconded by Committee member Gerken, to appoint Committee member Safiq as Chair and Committee member Murillo as Vice Chair. The motion carried by the following vote: Aye: 8 - Chair Ruth, Committee member Barnes, Committee member Farber, Committee member Gerken, Committee member Guzlas, Committee member Murillo, Committee member Safiq and Committee member Sandy 7. REPORTS City of Olympia Page 3 Parks and Recreation Advisory Meeting Minutes January 19, 2023 Committee Committee member Farber did not have anything to report on the OMPD. 8. QUESTIONS OF STAFF AND FUTURE AGENDA ITEMS Committee member Gerken asked if masks could be made optional now that PRAC has a hybrid option for public meetings. Committee member Gerken moved, seconded by Committee member Murillo to make masks optional at PRAC meetings. The motion carried by the following vote: Aye: 6 - Committee member Barnes, Committee member Gerken, Committee member Guzlas, Committee member Murillo, Committee member Safiq and Committee member Sandy Abstained: 2 - Chair Ruth and Committee member Farber 9. ADJOURNMENT The meeting adjourned at 9:25 p.m. Upcoming Next meeting is scheduled for March 16, 2023 City of Olympia Page 4