PBIA Advisory Board

City Hall Meeting Minutes 601 4th Avenue E Olympia WA 98501 PBIA Advisory Board Contact: Brian Wilson 360.570.3798 Thursday, June 12, 2014 6:00 PM Council Chambers 1. CALL TO ORDER Chair Mary Corso called the meeting to order at 6:00 p.m. 1.A ROLL CALL Present: 12 - Chair Mary Corso, Vice Chair Sarah Adams, Boardmember Cynthia Collins, Boardmember Ken Adney, Boardmember Janis Dean, Boardmember Jeannine Kempees, Boardmember Bobbi Kerr, Boardmember Connie Phegley, Boardmember David Rauh, Boardmember Phil Rollins, Boardmember Jeffrey Trinin, and Boardmember Sunday Williams Absent: 1 - Boardmember Ruthann Goularte 2. INTRODUCTION OF BOARD MEMBERS All board members were introduced and spoke about why they joined the PBIA board. 3. BOARD CHAIR PRESENTATION Chair Corso gave a presentation that outlined the structure of the PBIA, authorized expenditures outlined by RCW 35.87A and the 2014 PBIA budget. In addition, Chair Corso highlighted previous PBIA accomplishments including the art bench program, banners, flower baskets, downtown for the holidays decorating contest, art installations, downtown cleanup event sponsorship and social media training for merchants. 4. BOARD COMMITTEE UPDATES The Marketing, Partnerships, and Clean & Safe Committee Chairs gave a presentation about their respective committee's 2014 work plan. Partnership Committee Chair Cynthia Collins explained that their committee's 2014 focus is to both leverage resources with stakeholder groups and to improve communication with PBIA ratepayers. Ms. Collins has been meeting with other stakeholder groups and informing them about the PBIA Board work plans and opportunities to partner. In addition, the partnership committee has taken lead on producing a quarterly newsletter than is sent to all ratepayers. The committee has also surveyed the ratepayers to obtain feedback about 2014 workplans. City of Olympia Page 1 PBIA Advisory Board Meeting Minutes June 12, 2014 Clean & Safe Committee Chair Sarah Adams briefed attendees on their progress with community safety meetings, the installation of cigarette butt recycling containers on 4th Avenue, participation in Artesian Commons planning, contributions to the Downtown Ambassador Program, and graffiti abatement efforts. Marketing Committee Chair Janis Dean gave an update on marketing the City's parking meter token program, forming a consistent marketing campaign which emphasizes downtown's independently-owned business base, flower baskets, and the itsyourolympia.com website. 5. DOWNTOWN PROJECT UPDATE Downtown Liaison Brian Wilson briefed the board on the City's Downtown Project phase III. The Downtown Project is a multi-pronged approach toward accomplishing the City Council goal of creating a safe and welcome downtown for everyone to enjoy. Key 2014 projects include lighting up several alleyways in downtown, expansion of the walking patrol, expansion of the clean team, updating the Alcohol Impact Area banned product list, Crime Prevention Through Environmental Design, and establishment of drug free zones. 6. ADJOURNMENT Meeting was adjourned at 7:04 p.m. City of Olympia Page 2