PBIA Advisory Board
Regular MeetingOlympia, WA · August 25, 2017
Minutes
City Hall
Meeting Minutes 601 4th Avenue E
Olympia WA 98501
PBIA Advisory Board Contact: Amy Buckler
360.570.5847
Friday, August 25, 2017 2:30 PM Room 112
Special Meeting of the Clean & Safe Committee
1. CALL TO ORDER
Chair Corso called the meeting to order at 2:30 p.m.
1.A ROLL CALL
Present: 4 - Boardmember Alana Carr, Boardmember Jacob David, Boardmember
David Rauh and Boardmember Nathan Rocker
OTHERS PRESENT
City Staff
Staff Liaison and Senior Planner Amy Buckler
Downtown Liaison Mark Rentfrow
2. APPROVAL OF AGENDA
The agenda was approved.
3. PUBLIC COMMENT
Connie. Phegley presented past PBIA budget surveys as a means of informing the
direction of the Committee and the budget (walking patrol, bathrooms, graffiti abatement,
pressure washing, butt collectors). She mentioned the popularity of the Ambassador
Program and advocated for their inclusion into City government.
4. BUSINESS ITEMS
4.A 17-0884 Strategic Planning Exercise
Ms. Buckler intends to help organize the Committee's goals into manageable outcomes
based on what is appropriate for the Committee, and to help ratepayers understand what
the Committee does and why. The Committee will formulate goals for the Work Plan that
serves as a communication tool for ratepayers.
Ms. Buckler walked the group through the basics of a "So that" exercise which identifies
appropriate roles and responsibilities for the Clean and Safe Committee. The topics
center on projects and services that PBIA's Clean and Safe Program engage and how
City of Olympia Page 1
PBIA Advisory Board Meeting Minutes August 25, 2017
those services contribute to the PBIA mission.
Topics/questions included:
- What is the role of the Clean and Safe Committee - what do you do?
- Why is what you do important?
- Who is (Clean and Safe) important to?
The exercise was undertaken to provide clarity to City staff and elected officials who
oversee the operations of the PBIA.
Ms. Buckler explained how the PBIA Work Plan influences funding decisions and the
direction of the Board's actions.
The exercise was completed.
5. ADJOURNMENT
The meeting adjourned at 3:30 p.m.
City of Olympia Page 2
Agenda
City Hall
Meeting Agenda 601 4th Avenue E
Olympia WA 98501
PBIA Advisory Board Contact: Amy Buckler
360.570.5847
Friday, August 25, 2017 2:30 PM Room 112
Special Meeting of the Clean & Safe Committee
1. CALL TO ORDER
1.A ROLL CALL
2. APPROVAL OF AGENDA
3. PUBLIC COMMENT
During this portion of the meeting, citizens may address the Advisory Committee or Commission
regarding items related to City business, including items on the Agenda. In order for the Committee or
Commission to maintain impartiality and the appearance of fairness in upcoming matters and to comply
with Public Disclosure Law for political campaigns, speakers will not be permitted to make public
comments before the Committee or Commission in these two areas: (1) on agenda items for which the
Committee or Commission either held a Public Hearing in the last 45 days, or will hold a Public Hearing
within 45 days, or (2) where the speaker promotes or opposes a candidate for public office or a ballot
measure.
4. BUSINESS ITEMS
4.A 17-0884 Strategic Planning Exercise
Attachments: Clean & Safe Focus
5. ADJOURNMENT
Accommodations
The City of Olympia is committed to the non-discriminatory treatment of all persons in employment and
the delivery of services and resources. If you require accommodation for your attendance at the City
Advisory Committee meeting, please contact the Advisory Committee staff liaison (contact number in
the upper right corner of the agenda) at least 48 hours in advance of the meeting. For hearing impaired,
please contact us by dialing the Washington State Relay Service at 7-1-1 or 1.800.833.6384.
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