Ad Hoc Cultivating Belonging Committee

h 101 Alpine Parkway Oregon, WI 53575 | Phone: (608) 835-3118 | Fax: (608) 835-6503 vil.oregon.wi.us | Find us on Facebook! Pursuant to Wis. Stat. § 19.84, notice is hereby given to the public by the Village President, that the following meeting will be held: Meeting: Diversity, Equity, & Inclusion (DEI) Committee Date: Thursday, September 7, 2023 Location: Fireside Room, People’s United Methodist Church Time: 6:30 PM f Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835-3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty-four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. MEETING MINUTES 1) Call to Order. The meeting was called to order at 6:30 p.m. 2) Roll Call. Present: Lori Anderson, Alyssa Pillar-Kellman (student member), Dan Dick, Luis Loya, Tim Higgins, Carlene Bechen (VB Trustee) Absent: Rachel Wagabaza Also present: Oregon Police Department Police Chief Jennifer Pagenkopf 3) Approval DEI Committee meeting minutes a) July 6, 2023 b) August 3, 2023 The meeting minutes were approved. 4) Business (Items are for discussion and / or potential action). a) Review and discuss individual results on the Harvard Implicit Association Test (IAT) - https://edib.harvard.edu/implicit-association-test-iat and presentation “Data Driven” DEI prepared by Dan Dick (presentation in packet). Dan Dick reviewed his presentation provided in the packet of information. Committee members shared their results and discussed what the implications of the results mean. It was noted the IAT test looked for implicit bias in quick responses. Some members expressed their frustration of how the test works as it was sometimes hard to interpret. b) Conversation with Chief Pagenkopf regarding how Oregon Police Department (OPD) Policies are developed and ways that the DEI Committee and OPD can collaborate. Chief Pagenkopf, Oregon Police Department (OPD), was in attendance for this item. She mentioned she has been with the department for several years. She noted there have been some negative experiences that have happened within the department but is striving to Page 1 of 2 Approved 10/12/2023  make things different and better. The department consists of 18 sworn officers, 3 of which are women. She noted there are currently two (2) vacancies in the department. She noted the department remains committed to hiring exemplary staff. She noted the hiring pool for law enforcement has decreased over the years. She reported when she applied there were easily 100 + applicants compared to the 8-10 applications now received. She noted the department remains committed to finding the right person for the position and this typically means sending the applicant through the police academy (3 – 4 month) training process. She indicated a major goal for the department is to operate with a two-officer per shift minimum. c) Begin reviewing Village of Oregon and Oregon Police Department policies and ordinances as it relates to diversity, equity, and inclusion initiatives throughout the community and overall business in the Village. 1. Village of Oregon Diversity, Equity & Inclusion Committee Statement 2. Oregon Police Department Policies a. Juvenile Procedures: School Resource Officer Program b. Traffic Stops & Approaches: Procedure 3. Village of Oregon Ordinances a. Chapter 12 - Licenses & Permits b. Chapter 9 - Public Peace & Good Order c. Chapter 10 - Public Nuisance d. Chapter 14 – Building Code – Section 14.10 (3) - Building Inspector Records Kept e. Chapter 2 – Village Board – Section 2.12 – Board Committees 4. Village of Oregon Employee Handbook Specifically, how the Village recruits, hire and retain people from diverse groups. 5. Discuss concrete outcomes. Are there specific areas where we think the DEI Committee can have a positive impact in the Village? The members began reviewing the OPD policies and Village of Oregon Ordinances and will continue to do so for the next couple of meetings. They will provide recommendations (if any) to the Village Board at a future date. d) Other matters for discussion and future agenda items. It was noted this will be Alyssa Pillar-Kellman’s last meeting as she will be heading off to college. 5) Adjournment The DEI committee adjourned their meeting at approximately 7:45 p.m. Members: Lori Anderson, Dan Dick, Luis Loya, Tim Higgins, Alyssa Pillar-Kellman (student member), Rachel Wagabaza, and Carlene Bechen (Village Board representative) Page 2 of 2